HomeMy WebLinkAbout43. Purchase of AutomailerCITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin 903 -1139 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
DATE: December 2, 2013
RE: State of Wisconsin Cooperative Purchase of Automailer - 2013
BACKGROUND
This memo summarizes the 2013 Hasler M8800 Folder/Inserter order of our IT Division's utility
bill/bulk mailing preparation. The previous folder /stuffer equipment is seven years old and has
begun to intermittently fail in its operation, causing water bill mailing delays and increased staff
time required to process the bills.
ANALYSIS
The IT and Purchasing Division reviewed the State of Wisconsin Contract ( 411- 98554.112) for
mailing equipment, supplies and maintenance and determined the Hasler M8800 folder /inserter
best met the City's needs. The state contract price for this unit is $28,713 and includes shipping,
installation and training.
FISCAL IMPACT
This purchase has a total fiscal impact of $28,713. Funding for this equipment is available in the
following Utility funds and would be charged equally: A/N #: 541 - 1810 -1791 -0000, 551 -1910-
1791 -00000 & 561 -2010- 1791 - 00000.
RECOMMENDATION
Section 12 -15 of the Municipal Code provides that subject to approval of the City Manager,
cooperative purchases pursuant to a contract with any other local, state or federal governmental
unit or agency may be made without following a competitive bidding or quotation process. In
accordance with Section 12 -15 of the Municipal Code and because this cooperative purchase is in
excess of $25,000, I am hereby submitting a report of this purchase to the Common Council. If
you have any questions on this purchase please contact me or IT Manager Tony Neumann.
Respectfully Submitted,
Mark A. Rohloff, City Manager
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