HomeMy WebLinkAbout08. 13-545
DECEMBER 10, 2013 13-545 RESOLUTION
(CARRIED__7-0____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: AWARD BID FOR CONTRACT NO. 13-17 / RIVERSIDE PARK
PARKING LOT RECONSTRUCTION / VINTON CONSTRUCTION
CO. / $664,666.10
INITIATED BY: TRANSPORTATION DEPARTMENT
WHEREAS, the City of Oshkosh has heretofore advertised for bids for
reconstruction of the Riverside Park Parking Lot; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
VINTON CONSTRUCTION CO.
PO Box 1987
Manitowoc, WI 54221
Base Bid: $639,016.10
Alternate Bid #A1: $25,650.00
Total Bid: $664,666.10
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same,
all according to plans, specifications and bid on file.
Money for this purpose is hereby appropriated from:
Acct. No. 323-1717-7216-06238 Property Fund – Parking Lot Improvements
323-1717-7216-06313 Property Fund – Parking Lot Improvements
City of Oshkosh - Transportation Depa rtment
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OfHKOIH
ON THE WATER
926 Dempsey Trail, Oshkosh, WI 54902 (920) 232 -5342 (920) 232 -5343 fax
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Christopher Strong, P.E., Director of Transportation
DATE: December 4, 2013
RE: AWARD BID FOR CONTRACT NO. 13 -17 / RIVERSIDE PARK
- -- PARKING LOT RECONSTRUCTION 1 VINTON CONSTRUCTION CO. /
$664,666.10
Background
The Riverside Park parking lot, located on the south side of Ceape Avenue just east of the Oshkosh
Convention Center, provides public parking for the convention center, the Leach Amphitheater and
Riverside Park, In 2010, a consultant retained by the City assigned the lot a PASER rating of 3 for its
pavement condition, noting the exposed pilings in the southern portion of the lot, pavement cracking,
and drainage problems. Based on this assessment, the consultant recommended that the Riverside
Lot be reconstructed.
The city retained a design consulting firm (AECOM) to develop plans and bid documents for
complete reconstruction of this lot. Reconstruction includes site grading, asphalt paving, storm
sewer, concrete curb and gutter, concrete sidewalk, site preparation for future biofilter installation,
and construction of a dumpster enclosure for use by the Convention Center.
Analysis
Working in conjunction with AECOM, the Department of Public Works and the Purchasing
Division, a request for bids was issued for reconstruction of the lot. Due to the anticipated cost of
construction, the bid was structured to provide for phased construction, with Phase 1 reconstructing
the northern portion of the lot, and Phase 2 the southern portion.
One bid, from Vinton Construction CO. of Manitowoc, Wl, was received. The base bid, which is for
construction of Phase 1 only, was $639,016.10. This bid was reviewed by our consultant and was
found to be compliant with the bid requirements. The unit costs in the bid were consistent with bids
for other recent City contracts.
An alternate bid item (A1) for construction of the dumpster enclosure was priced at $25,650. As
completion of this enclosure is a requirement of the city's agreement with the convention center
operator, it would be appropriate to include this during the reconstruction of the lot. This cost
increases the bid to $664,666.10.
City of Oshkosh — Department of Transportation
Award, Contract No. .13 -171 Riverside Park Parking Lot Reconstruction
Vinton Construction Co. ($664,666,10)
The bid did not include several other items which will be necessary to satisfactorily complete Phase
1 of this project, including tipping fees for disposal of subgrade material, streetlighting poles and
wiring, and landscaping. Together, these costs are estimated to add $149,000 to the project cost.
With the dumpster enclosure, the total cost of construction for Phase 1 is estimated at $813,666.10.
Phase 2 will be completed in subsequent years as funding becomes available.
Fiscal IM pact
The Property Improvements Section of the 2012, 2013 and 2014 Capital Improvements Programs
allocated $2..million for the :City.Hall/SafetyBuilding parking lot project as well as other high -
priority projects. To date, approximately $1,124,000 of this money has been spent or obligated. This
leaves a balance of approximately $876,000 as shown in the following table.
Available Funding (2012, 2013 and 2014 CIP) _ $2,000,000.00
City Hall /Safety Building Parking Lot Costs (General Fund only) $924,888.01
Riverside Park Parking Lot Costs and Obligations (to date) $ 199,137.09
Available Funds for Riverside Park Parking Lot Construction $875,974.90
The approximately $876,000 in available funds is greaterthan the approximately $814,000 estimated
cost for Phase 1 construction, and leaves room for approximately 10 percent contingency on Vinton's
construction bid.
Recommendation
I recommend award to the low bidder, Vinton Construction Co., for the amount of $664,666.10.
Respectfully submitted, Approved:
n
/hristopher Strong, P.E. Mark A. Rohloff
Director of Transportation City Manager
City of Oshkosh — Department of Transportation 2
BID TAB
RIVERSIDE PARK PARKING LOT RECONSTRUCTION
BIDS OPENED AUGUST 19, 2013
NAMES OF BIDDERS
BASE BID
ALTERNATE BID Al
TOTAL BID
Vinton Construction Co
PO Box 1987
$639,016.10
$25,650.00
$664,666.10
Manitowoc WI 54221