HomeMy WebLinkAboutPW CNT 13-01/AMENDMENT/AECOM AECOM AECOM 920.235.0270 tel
558 North Main Street 920.235.0321 fax
Oshkosh,WI 54901
November 19, 2013
Mr. James Rabe, Civil Engineer Supervisor
City of Oshkosh
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin 54903-1130
Subject: Amendment Request for Construction Monitoring, Documentation, Environmental,
and Engineering Services Related To City Contract 13-01, City Hall Parking Lot
Reconstruction, AECOM Project No.60287090, City Resolution Number 1356
Dear Mr. Rabe,
AECOM Technical Services, Inc. (AECOM) is requesting an amendment to the agreement dated
February, 1, 2013, AECOM Proposal Number OPP-192325 for Construction Monitoring,
Documentation, Environmental, and Engineering Services related to this project.
Justification
The project was authorized with a budget of$348,125 for services as outlined in our proposal. In
addition, $40,000 was set aside for contingency budget. The project budget was based on a
detailed spread sheet projecting staff and estimated hours required per task. An updated spread
sheet based on actual hours incurred is attached. In summary, the field and office effort exceeded
the estimated budget by 332 and 142.8 hours, respectively. This additional effort along with the
contingency budgets were utilized for issues related to, providing multiple AECOM staff during
several phases of the project to match the contractor's construction schedule, resolution of hand
dug well, demolition debris, buried topsoil layer, tank base slab concrete issue, multiple reviews of
plan revision for backfill of the tank area, multiple redesigns of pavement grades related to the
shallow depth of the electrical/fiber optic lines, electrical tunnel, Bed and Break Fast, drive, Algoma
Boulevard approaches, OPD ADA ramps, and preparation of 46 work directives.
Revised Budget
In order to complete the project, we are requesting the budget be increased by$35,900 which
equals an additional 338 hours of effort including reproduction expenses. This increase in budget
along with the contingency budgets, and AECOM staff estimated hours that were not fully utilized
will cover the additional services provided to date and the estimated cost to complete the contractor
change order, provide close out documents, and complete the CAD drawings for as-built drawings
This document includes proprietary data that shall not be duplicated,used or disclosed outside City of Oshkosh Department of Public Works
for any purpose other than to evaluate this document.This restriction does not limit City of Oshkosh Department of Public Works'right to use
information contained in this document if it is obtained from another source without restriction.
Amendment 1 cover letter_dss(dave).docx
AECOM Environmental Support Services 2
CY2013 Department of Public Works Projects
from the City provided survey data. A breakdown of estimated effort and costs is provided on the
attached table and Amendment Agreement Form.
The services provided will be performed in accordance with the Negotiated Fee Schedule and
conditions of the General Conditions of Service—City of Oshkosh, April 2009 as provided in our
original proposal number OPP-192325, dated February 1. 2013, which are expressly incorporated
into, and are an integral part of, our agreement for professional services. AECOM can begin
providing these services immediately upon receipt of the signed Amendment Authorization Form
(attached).
If you have any questions or need to clarify a point, please call any of the undersigned at
920-235-0270.
Sincerely yours,
David Senfelds, P.E., M Paul F. Timm
Operations Manager Account Manager
Attachments
Cc: Tracy Taylor, City of Oshkosh Department of Public Works
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
K:IPROPOSAL\City of Oshkosh\OPP-192325 City Hall Parking Lot CM Amendment 1 cover letter_dss(dave).docx
A;COM
AECOM
558 North Main Street,Oshkosh,WI 54901
T 920.236.6718 F 920.235.0321
Amendment to Agreement Form
Amendment No. 1
Construction Monitoring, Documentation, Environmental and Engineering Services Related
To City Contract 13-01, City Hall Parking Lot Reconstruction, AECOM Proposal Number OPP-192325
AECOM Project No. 60287090
Resolution No. 13-56
RETURN TO: AECOM Date: November 18, 2013
558 North Main Street
Oshkosh, WI 54901
Attention: Paul Timm
SUMMARY: Original Contract Amount: $388,125
Total Previous Amendments: $0.00
Amount this Amendment: $35,900
Revised Contract Amount $424,025
Amendment# DESCRIPTION AMOUNT
1 Additional project close out documentation $ 34,300
services. Review of 46 work directives,
preparation final contract change order, and
preparation of close out documents related to
submittals, project changes, and operation
and maintenance manuals, including
reproduction costs. (338 hours)
Review of survey as-built documentation as $1,600
provided by City. Preparation of as-built
CAD drawings. (40 hours)
Total $35,900
AECOM City of Oshkosh
By: c By: c
LT1irnm 'k
Title: Account Manager Title:
Date: // - / `r -13 Date:
AECOM
By: — 5 e 1 (e r)
David Senfelds, P.E. CHMM
Title: Operation Manager
Date: ( i - /9 - 1 3
AEA AECOM 920.235.0270 tel
M� 558 North Main Street 920.235.0321 fax
Oshkosh,Wisconsin 54901
Authorization
November 18, 2013
I hereby certify that the necessary provisions have been made to pay the liability which will
accrue under this contract.
I hereby authorize AECOM to proceed with the scope of work for the Amendment No 1 to the
proposal for Construction Monitoring, Documentation, Environmental and Engineering Services
Related to the City Hall Parking Lot Project, Contract 13-01, Resolution Number 13-56, as
described in AECOM's Amendment 1 to proposal OPP-192325 dated November 18, 2013, with a
revised budget authorization of$424,025 under the general terms and conditions specified in the
proposal.
//-2 7- 2&13
Sign ture Date
Mark A Rohloff
Print Name
City Manager
Title/Organization
bu,/
Signature Date
Pamela R. Ubrig;
Print Name
City Clerk
Title/* ganization
i!® • i
� 173
�., A. • �'.� � Date
Lynn A. Lorenson;
Print Name
City Attorney
Title/Organization
,9 Q ►�. ��. 1.11a7 if
Signature Date
Edward Nokes
Print Name
Interim Director of Finance
Title/Organization
To enhance and sustain the world's built,natural and social environments
This fax is a confidential communication intended for the individual or entity named above. If the reader of this message is not
the intended recipient,please delete and note that dissemination,distribution,or copying of this communication is prohibited.
Thank You
AECOM 2
I agree to accept invoices from AECOM via e-mail and not postal mail:
❑ Yes
Signature:
E-mail address:
Recipient Mr./Ms:
Return to:
Name: Paul Timm
558 North Main Street
Address: Oshkosh, WI 54901
Fax: 920.235.0321
Phone: 920.236.6718
To enhance and sustain the world's built,natural and social environments
This fax is a confidential communication intended for the individual or entity named above. If the reader of this message is not
the intended recipient,please delete and note that dissemination,distribution,or copying of this communication is prohibited.
Thank You.
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