HomeMy WebLinkAbout06. 13-507
NOVEMBER 26, 2013 13-507 RESOLUTION
(CARRIED___7-0___LOST________LAID OVER________WITHDRAWN________)
PURPOSE: AUTHORIZE PURCHASE OF WATER METERS & TRANSMITTERS
FROM HD SUPPLY WATERWORKS FOR 2014 FOR THE WATER
UTILITY DIVISION ($731,210.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the Water Utility Division has standardized upon a Sensus water meter
reading system which requires the annual purchase of Sensus water meters and
transmitters until all equipment is installed system-wide; and
WHEREAS, HD Supply Waterworks is the supplier for the standardized Sensus
water meters and transmitters and it is therefore necessary to purchase additional water
meters and transmitters pursuant to section 12-11 of the Oshkosh Municipal Code.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed to purchase
water meters and transmitters from:
HD Supply Waterworks
15655 W. Rodgers Drive
New Berlin, WI 53151
Total: $731,210.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 541-1810-1502-00000 – Water Utility – Meter Inventory
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh 4903--1130 City of Oshkosh
OlHKO./H
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: November 15, 2013
RE: Approve Purchase- 2014 Water Meters & Transmitters
BACKGROUND
On September 13, 2006 the Common Council approved waiving bids for a new Sensus
water meter reading system utilizing wireless technology. This approval also included
the annual purchase of Sensus water meters/transmitters until all equipment is installed
system-wide. Currently the project is approximately 82% complete. Each year the
Water Utility Division and Purchasing review prices for the upcoming year's water
meter/transmitter order and submits a recommendation for purchase.
ANALYSIS
Attached are HD Supply Waterworks' 2014 cost notice and the Water Utility Division's
2014 meter and transmitter equipment needs. HD Supply Waterworks has been able to
honor 2013 unit prices or limited increases to less than 3%. Because the 2014 planned
install area for properties requiring 5/8" or 3/4" small meters has little or no historical
documentation, staff are recommending the award include a not-to-exceed amount of
$240,000 for these small meters so that staff can order those meters as needs are
determined and avoid an overstock of either meter.
FISCAL IMPACT
The total fiscal impact of the 2014 meter and transmitter purchases will be $731,210 per
the attached order summary. The equipment will be purchased from the Water Utility-
Meter Inventory account: 541-1810-1502-00000. The annual order cost varies each year
depending upon equipment inventory and the installation schedule. As a matter of
comparison the 2010 order cost was $537,916.80, the 2011 order cost was $347,486.50,
the 2012 order cost was $550,415 and the 2013 order cost was $729,845.
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City
Manager, purchases may be made without following a formal competitive bidding
rs
process when the purchase is from only one source of supply or when standardization or
compatibility is the overriding consideration. In accordance with Section 12-11 of the
Municipal Code and with approval by the City Manager, Purchasing recommends the
Common Council approve this Sensus water meters/transmitters purchase from HD
Supply Waterworks LTD, 15655 W. Rodgers Drive, New Berlin, WI 53151 in the
amount of$731,210.
Respectfully Submitted, Approved:
1.7
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
Run Date 11/13/13 HD SUPPLY WATERWORKS, LTD. ' Entered by:. TMW
OSHKOSH PURCHASING DIVISION MILWAUKEE WI
PO BOX 1130 15655 West Rogers Dr
OSHKOSH WI 54903 New Berlin WI 5315'1
Telephone: 920-236-5100 Telephone: 262-786-5186
Fax: 920-236-5090 Fax: 262-782-5952
11/13/13 Bid ID: 3647247 2014 METER PRICING Page 1
Sell Net Extended
Line Quantity Per Description Price Price
ACCUSTREAM PRICING
40 1 EA 5/8X1/2 ACCUSTREAM ECR METER 66 . 50 66 .50
50 1 EA 5/8X3/4 ACCUSTREAM ECR METER 80. 50 80. 50
3/4" SHORT
80 1 EA 1" ACCUSTREAM METER 119 . 00 119 . 00
OMNI R2 PRICING ,
130 1 EA OMNI 1-1/2" R2 METER '455 . 00 455 .00
140 1 EA OMNI 2" R2 METER 640 . 00 640 . 00
OMNI T2 METERS
180 1 EA OMNI 3" T2 METER 1,075 . 00 1, 075 . 00
190 1 EA OMNI 4" T2 METER 1, 950 . 00 1, 950 .00
200 1 EA OMNI 6" T2 METER 3 , 500 . 00 3, 500 .00
TRANSMITTERS
240 1 EA 510M S/POINT M2 WIRED SP HR&LD 105 . 00 105 . 00
W/HOURLY READ & LEAK DETECT
250 1 EA 510M S/POINT M2 WIRED DP HR&LD 133 . 00 133 . 00
W/HOURLY READ & LEAK DETECT
Subtotal: 8,1.24.00
Tax: .00
Bid Total: 8,124.00
2014 Water Meter Order
2014 2013 Unit
QTY U of M Description Unit Price Price Total
TBD EA 5/8" Sensus Accustream meter Inventory MTR2126 66.50 65.00
Not to exceed 240,000.00
TBD EA 3/4" Sensus Accustream meter Inventory MTR2125 80.50 79.00
70 EA 1" Sensus Accustream meter Inventory MTR2127 119.00 116.00 8,330.00
45 EA 1.5" Sensus Omni meter Inventory MTR2128 455.00 455.00 20,475.00
45 EA 2" Sensus Omni meter Inventory MTR2129 640.00 640.00 28,800.00
10 EA 3" Sensus Omni meter Inventory MTR2133 1,075.00 1,075.00 10,750.00
12 EA 4" Sensus Omni meter Inventory MTR2133A 1,950.00 1,900.00 23,400.00
1 EA 6" Sensus Omni meter Inventory MTR2132 3,500.00 3,450.00 3,500.00
3600 EA Sensus Single Port Transmitters Inventory MTR2135 105.00 103.25 378,000.00
135 EA Sensus Dual Port Transmitters Inventory MTR2136 133.00 130.00 17,955.00
2014 Total 731,210.00