HomeMy WebLinkAboutService Litho-Print, Inc A G R E E M E N T
THIS AGREEMENT made and entered into this 16th day of December, 198 3 ,
by and between SERVICE LITHO-PRINT, INC. of
P n Rnx R75 Oshkosh, WI 54901 , party of the first part, and the
CITY OF OSHKOSH, a municipal corporation located in Winnebago County, Wisconsin,
hereinafter referred to as the "City", and party of the second part.
WITNESSETH:
WHEREAS, the Common Council of the City of Oshkosh by resolution duly
adopted on the 15th day of December , 1983 , accepted the bid of the first
party and authorized and directed the proper City officials to enter into an agree-
ment with the party of the first part for:
Printing of the Annual Report for the City of Oshkosh in the amount of $6,176.00
according to the specifications and bid for same on file in the office of the City
Clerk.
NOW, THEREFORE, pursuant to said resolution of the Common Council of the
City of Oshkosh, the parties hereto agree as follows:
1 . That the party of the first part will. furnish same to the City, all in
accordance with the specifications and bid on file in the office of the City Clerk.
2. That no assignment of this agreement or of any rights thereunder by
said party of the first part, shall be valid without the written consent of the City;
and that this document including the specifications and bid, constitutes the entire
agreement between the parties hereto and that any understanding either oral or written,
not a part hereof shall not be binding on either party.
3. That in consideration thereof, the City will pay to the first party
the sum of $ 6,176.00 , upon presentation of a proper voucher, and
delivery and acceptance by the City in conformity on said specifications and bid.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
signed by the proper officers of each party and their corporate seals to be hereunto
affixed all on the day and year first above written; then if first party is a cor-
poration or partnership, the signing of this agreement shall constitute a warranty by
the person(s) so signing the proper authority so to do.
In the presence of: SERVICE LITHO-PRINT, INC.
By:
Signature of sole proprietor, or name
or corp ation or partnership
ii,,Zie
President or Partner
Secretary
CITY Or SHKOS
x,V-1,k. . ' ---, C By: - � ee d k? , l
WI 1AM D. FRUEH, City Manager
s l`DONNA C.SERWAS , City Clerk
I hereby certify that the necessary
provisions have been made to pay the
Approved as to form and liability that will accrue under this
execution: contr ct:
7
.1 ;, III I 01 :v (al .t .e If; f9Nv EDWARD A. NOKES, City Comptroller
TOM W. AHRENS, Asst. City Attorney
PROPOSAL
PRINTING 1983 ANNUAL REPORT
We , the undersigned, propose to print for the City of Oshkosh ,
Wisconsin, 18 ,500 Annual Reports for 1983 as per specifications ,
for the lump sum of :
$ 6, 176. 00
Bid
Delivery (if other than February 3 , 1984 the latest delivery
permitted in the specifications )
Terms NET % 30 days
SERVICE LITHO-PRINT, INC.
Name of Company
Philip N. Weston, Vice President - SaleS
SUBMITTED BY: Name and Title of Person making Out Bid
11/29 1983 50 W. FPrnau Ave. , P. O. Box 875
Date Address of Company
Oshkosh, WI 54902-0875
CITY OF
P.O.SOX 1130
OSHKOSH,WISCONSIN 54102
CITY HALL /• 215 CHURCH AVE.
Purchasing Division
NOTICE TO VENDORS:
1 . We are submitting wherewith for your consideration an in-
vitation to bid on:
PRINTING 18 ,500 ANNUAL REPORTS FOR 1983
2 . Bids must be addressed to Oshkosh Purchasing Division ,
P .O. Box 1130 , City Hall , Oshkosh , Wisconsin 54902 . Envelope
shall show name of bidder , and must be plainly marked in the
lower left hand corner "Bid for Printing Annual Reports"
3 . Bids must be on file in the office of the Purchasing Agent no
later than 10 : 30 a.m. , C.S .T. , Thursday , December 1 , 1983
Any bids received after that hour and date will not be opened
and will be returned to the bidder unread.
4 . A written request for the withdrawal of a bid or any part
thereof may be granted if the request is received by the City
prior to the specified time of opening.
5 . All formal bids submitted shall be binding for thirty-five ( 35 )
calendar diys following bid opening date , unless the bidder(s )
upon request of the Purchasing Agent , agrees to an extension.
6 . Bids will be publicly opened and read at the hour and date
above stated. Award, if any , will be made as soon thereafter
as practical .
7 . Although no certified check , cashier ' s check, or bid bond must
accompany the proposal , if the bid is accepted, the bidder must
execute and file the proper contract within ten ( 10 ) days after
award by the Common Council and receipt of the contract form
for signature .
8 . The City reserves the right to reject any and all bids and to
waive any informalities in bidding .
9 . For specifications and further information concerning this
invitation to bid, contact Donald La Fontaine , Purchasing Agent ,
Room 312 , City Hall or telephone ( 414 ) 424-0265 .
William D. Frueh
City Manager
PUBLISH: November 20 & 21 , 1983
GENERAL PROVISIONS
1 . Proposals shall be submitted on the sheets provided by the City of Oshkosh
and proposals not submitted on those forms will be considered irregular and
will not be read.
2. Unless stated otherwise in the specifications, all equipment or commodities
shall be new and the manufacturer's current model , complete with all standard
equipment and accessories.
3. Full identification of equipment or commodities quoted upon, including
brand, make, model , catalog identification number (if any) , and descriptive
literature where possible, must be furnished with the bid as an aid in
checking the bid against specifications. If the item bid varies in any way
from these specifications, special mention must be made of such points or
it will be understood that the bidder proposes to meet .all details of the
specifications.
4. Unless stated otherwise in the specifications, all prices shall be F.O.B.
Oshkosh, Wisconsin, stated destination, with all Federal Excise and Wisconsin
Sales taxes deducted. The City of Oshkosh is exempt from these taxes and
will furnish proper exemption certificate, if requested by the successful
bidder.
5. If a warranty applies, the bidder shall state the conditions of warranty.
6. When requested in the specifications, the bidder must state the nearest
location were parts and repair service will be available.
7. Delivery date must be stated in realistic terms to enable the bidder to
adhere to them.
8. Indicate your terms of payment. The City of Oshkosh pays invoices on the
first and third Thursday of the month.
9. If there are several items in the bid, the City of Oshkosh reserves the
right to accept separate items or to award the total bid to one supplier,
whichever is in the best interest of the City. If you bid is qualified in
this respect, clearly state whether your bid is for "all or none" or to
what extent it is qualified.
10. If there is a trade-in, the City of Oshkosh may elect to accept the bid
with trade-in or without trade-in, whichever is in the best interest of the
City.
11 . Equipment or items must conform to all applicable Federal Occupational
Safety and Health Act provisions.
12. If two or more bidders submit identical bids and are equally qualified, the
decision of the City to make award to one or more of such bidders shall be
final . Selection shall be made by drawing lots. Cash discounts, when 10
days or longer are allowed will be considered.
SPECIFICATIONS
PRINTING 1983 ANNUAL REPORT
CITY OF OSHKOSH
1 . Number of copies of the report-- 18 ,500
2 . Minimum size: 81/2 x 101. Bleeds containing 28 pages of 80 lb.
regular finish stock , uncoated, punched one hole at bottom
center , shall include self-covers . No envelopes will be re-
quired.
3 . Timing of the Report:
Material for the report will be in the successful bidder ' s
hands on or before January 5 , 1984 .
The report is to be completed and returned to the City on or
before February 3 , 1984 .
4 . The lump sum bid is to include all art work , cuts , line drawings ,
charts , graphs , and half-tones . The City will furnish black
and white photographs .
5 . The bid price shall include cost of a line drawing or photographs ,
including layout , on the front cover . The bid price should further
anticipate up to 29 half-tones , at least one camera ready line
drawing , and at least one chart or graph, camera ready. Photo-
graphs will be furnished by the City . All layout work will be
subject to City approval .
6 . Report will be "calendar type" of 28 pages , 12 of which will
contain a monthly calendar with meeting date listings . Calendar
pages are to have a screened background.
7 . All printing is to be done by offset process .
8 . The report shall be printed in two (2 ) standard base PMS colors ,
with the final decision by the City Manager .
9 . Page galley proofs are to be supplied as the report is set up.
Galeys shall be checked by the City Manager and the successful
bidder .
A composite (or color keys ) proof must be checked by the City
Manager.
10 . In preparing your proposal , if any questions should arise , please
feel free to contact City Manager William Frueh by calling
(414 ) 424-0274 .
PROPOSAL
PRINTING 1983 ANNUAL REPORT
We , the undersigned, propose to print for the City of Oshkosh,
Wisconsin, 18 ,500 Annual Reports for 1983 as per specifications ,
for the lump sum of :
Bid
Delivery (if other than February 3 , 1984 the latest delivery
permitted in the specifications )
Terms % days
Name of Company
SUBMITTED BY: Name and Title of Person making Out Bid
1983
Date Address of Company
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