HomeMy WebLinkAbout05. 13-467
OCTOBER 22, 2013 13-467 RESOLUTION
(CARRIED___6-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: APPROVE PURCHASE OF PLAY EQUIPMENT FOR TEICHMILLER
PARK FROM GERBER LEISURE PRODUCTS ($39,933.00)
INITIATED BY: PARKS DEPARTMENT
ADVISORY PARK BOARD RECOMMENDATION: Approved
WHEREAS, the City of Oshkosh has requested proposals for playground design,
equipment, installation, mesh fiber and wood fiber materials; and
WHEREAS, it appears that the following is the most advantageous proposal:
GERBER LEISURE PRODUCTS, INC.
P. O. Box 42
Mount Horeb, WI 53572
Total: $39,933.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said proposal is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and proposal on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0740-7216-06316 - Property Improvement Fund – Great Neighborhoods III
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,54903-1130 City of Oshkosh
OIHKOIH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: October 15, 2013
RE: Award Proposal for Playground Equipment- Teichmiller Park
BACKGROUND
The Common Council allocated $50,000 in the 2013 Great Neighborhoods Program to
replace the play equipment at Teichmiller Park installed in 1993. It was decided $40,000
would be allocated toward play equipment and $10,000 for an accessible perimeter walk
around the equipment. The Parks Department worked with the Algoma Park
Neighborhood Association to identify types of playground equipment they would like
included within the design. The Parks Department and Purchasing then included these
specifications into an RFP and solicited proposals from playground design firms. The
proposals requested firms to provide up to two playground designs, the equipment,
installation, mesh fiber(weed barrier) and wood fiber materials.
ANALYSIS
Proposals were sent to playground firms and were due September 13, 2013. The RFP tab
is attached. Proposals were reviewed by the Algoma Park Neighborhood Association at
their September 30, 2013 meeting. The Association members overwhelmingly selected
proposal 2 from Gerber Leisure Products Inc. for their product and design. Parks
Department staff also recommends Gerber Leisure Products proposal 2, given staff's
familiarity of Gerber's Landscape Structures equipment in numerous other Oshkosh
parks and their status as an innovative design leader within the playground equipment
industry.
FISCAL IMPACT
The total fiscal impact of Gerber Leisure Products proposal 2 is $39,933. The proposal
includes the equipment, installation, mesh fiber and wood fiber materials. The Common
Council allocated $50,000 for play equipment in the 2013 Great Neighborhoods Program.
Funding for this playground equipment will be from A/N#: 323-0740-7216-06316.
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City
Manager, purchases may be made without following a formal competitive bidding
process when the purchase is from only one source of supply or when standardization or
compatibility is the overriding consideration. In accordance with Section 12-11 of the
Municipal Code and with approval by the City Manager, Purchasing recommends the
Common Council approve the playground equipment proposal 2 from Gerber Leisure
Products, Inc. for $39, 933.
Respectfully Submitted, Approved:
4Z—Th
Jon Urben, General Services Manager Mark A. Rohloff, City Manager
REQUEST FOR PROPOSAL TAB
PLAYGROUND EQUIPMENT AND INSTALLATION-
PROPOSALS DUE SEPTEMBER 13,2013
CITY OF OSHKOSH PARKS DEPARTMENT
NAMES OF BIDDERS PROPOSAL 1 PROPOSAL 2 ADDENDUM BID BOND
Miller and Associates X X
PO Box 154 $39,776.00 $39,999.00
Prairie du Sac WI 53578
Gerber Leisure Products Inc. X X
PO Box 42 $39,995.00 $39,933.00 i/
Mount Horeb WI 53572
Playpower Northland Rec X X
8715 W Boone Ave $39,994.00 --
West Allis WI 53227
Lee Recreation LLC X X
809 Bluebird Pass $46,279.00 $46,238.00
Cambridge WI 53523