HomeMy WebLinkAboutSupportive Home Care/Older Adult Health Program AGREEMENT
THIS AGREEMENT made and entered into this November 22, 1985,
by and between SUPPORTIVE HOME CARE , 417 Mt. Vernon St., Oshkosh,
WI 54901 party of the first part, and the CITY OF OSHKOSH, a
municipal corporation located in Winnebago County, Wisconsin,
hereinafter referred to as the "City", and party of the second
part.
WITNESSETH:
WHEREAS, the Common Council of the City of Oshkosh by reso-
luton duly adopted on the 21st day of November, 1985, accepted
the bid of the first party and authorized and directed the proper
City officials to enter into an agreement with the party of the
first part for:
Older Adult Health Program for 1986
according to the specifications and bid for same on file in the
office of the City Clerk.
NOW, THEREFORE, pursuant to said resolution of the Common
Council of the City of Oshkosh, the parties hereto agree as
follows:
1. That the party of the first part will furnish same to the
City, all in accordance with the specifications and bid on file in
the office of the City Clerk.
2. That no assignment of this agreement or of any rights
thereunder by said party of the first part, shall be valid with-out
the written consent of the City; and that this document including
the specifications and bid, constitutes the entire agreement be-
tween the parties hereto and that any understanding either oral or
written, not a part hereof shall not be binding on either party.
3. That in consideration thereof, the City will pay to the
first party the sum of $9,933.00 , upon presentation of a proper
voucher, and delivery and acceptance by the City in conformity on
said specifications and bid.
1
IN WITNESS WHEREOF, the parties hereto have caused this agree-
ment to be signed by the proper officers of each party and their
corporate seals to be hereunto affixed all on the day and year
first above written; then if first party is a corporation or part-
nership, the signing of this agreement shall constitute a warranty
by the person(s) so signing the proper authority so to do.
In the Presence of: SUPPORTIVE HOME CARE
BY: 0 Pee aTi & 2i
Signature of the sole pro-
A prietor, or name or corporation
or partnership
(20 a Gczaar kes-nett
President or Partner
L1P -
Secretary
CITY OF OS OSH
Ale G 4e1 i �.�G�t`.._ BY: l r"/ .--#&f
William D. Frueh, City
AKAPARMIV f/
" ci i
Donna C. Serwas,
City Clerk
Appr ved as a o m a xecution: I hereby certify that the
necessary provisions have
been made to pay the lia-
Warren P. ' raft, bility that will accrue
Asst. City Attorney under this Contract.
EDWARD A NOKES,
City Comptroller
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PROPOSAL
OLDER ADULT HEALTH PROGRAM
CITY OF OSHKOSH SENIOR CENTER
FOR YEAR 1986
We , the undersigned, propose to operate the following service in
accordance with specifications, and will charge the City of Oshkosh,
Wisconsin as follows:
Breakdown should include specific amounts for
Mileage
Liability Insurance
Uniform Allowance
Benefits
Salary (Monthly)
Other
One Month Total $1 ,060.50 X 12= $12,726.00 (See Attached. )
Total Bid
Judith A. Westphal
Name of Person making Bid
Visiting Nurses of Mercy Medical Center
Agency, ame o
SUBMITTED BY:
660 Oak Street
Address
November 11 , 1985 Oshkosh, WI 514901
Date City State
Zip
tell di
(414) 26-2440
gnature Telephone number of contact person
IW
MERCY MEDICAL CENTER
A MEMBER OF MINM RS CORPORA'ION
S1SCF.RS()F'1'l IIS SORROWFUI.MOT MR
Benefits of Contracting With Visiting Nurses of Mercy Medical Center
1 ) Five years of experience in conducting quality programs with
the Senior Center.
2) Established rapport with Senior Center participants and personnel.
3) Able to provide numerous health care professionals to participate
in educational programs.
11/85 MSF/seg
G31 HAZEL STREET
POST OFFICE BOX 1100
OSHKOSH,WISCONSIN 54902
414-236-2000
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PROPOSAL
OLDER ADULT HEALTH PROGRAM
CITY OF OSHKOSH SENIOR CENTER
FOR YEAR 1986
We, the undersigned, propose to operate the following service in
accordance with specifications, and will charge the City of Oshkosh,
Wisconsin as follows:
Breakdown should include specific amounts for
3 . 01 Mileage
15 . 05 Liability Insurance
N/A Uniform Allowance
Benefits
602 . 00 Salary (Monthly)
207 . 69 Other (see attached sheet
One Month Total $827 . 75 x 12= $9 , 933 . 00
Total Bid
Terri S . Hansen
Name of Person making Bid
Supportive HomeCare
Agency, ame o
SUBMITTED BY:
417 Mt . Vernon St .
Address
November 7 , 1985 Oshkosh WI 54901
Date City State
Zip
414-426-1931
1:nature Telephone number of contact person
OF OSH.
PURCHASING DIVISION
NOTICE TO VENDORS :
1 . We are submitting herewith for your consideration an invita-
tion to bid on:
THE OLDER ADULT HEALTH PROGRAM-OSHKOSH SENIORS CENTER 1986
2 . Bids must be addressed to Oshkosh Purchasing Division , P.O. Box
1130 , City Hall , Oshkosh, Wisconsin 54902 . Envelope shall show
name of bidder , and must be plainly marked in the lower left
hand corner "Bid for Health Program".
3 . Bids must be on file in the office of the Purchasing Agent no
later than 10 :30 a.m . C.S .T. Tuesday , November 12 , 1985
Any bids received after that hour and date will not be opened and
will be returned to the bidder unread.
4 . A written request for the withdrawal of a bid or any part thereof
may be granted if the request is received by the City prior to the
specified time of opening .
5 . All formal bids submitted shall be binding for thirty-five (35)
calendar days following bid opening date , unless the bidder(s)
upon request of the Purchasing Agent , agrees to an extension.
6 . Bids will publicly opened and read at the hour and date above
stated. Award, if any , will be made as soon thereafter as practical .
7 . Although no certified check , cashier ' s check , or bid bond must
accompany the proposal , if the bid is accepted , the bidder must
execute and file the proper contract within ten ( 10) days after
award by the Common Council and receipt of the contract form for
signature .
8 . The City reserves the right to reject any and all bids and to
waive any informalities in bidding .
9 . For specifications and further information concerning this
invitation to bid, contact Donald La Fontaine , Purchasing Agent ,
Room 312 , City Hall or telephone (414) 236-5100 .
William D. Frueh
City Manager
PUBLISH: November 1 , 1985
CITY HALL - 215 CHURCH AVENUE - P .O . BOX 1130 - OSHKOSH , WI 54902
GENERAL PROVISIONS
1 . Proposals shall be submitted on the sheets provided by the City of Oshkosh
and proposals not submitted on those forms will be considered irregular and
will not be read.
2. Unless stated otherwise in the specifications, all equipment or commodities
shall be new and the manufacturer's current model , complete with all standard
equipment and accessories.
3. Full identification of equipment or commodities quoted upon, including
brand, make, model , catalog identification number (if any) , and descriptive
literature where possible, must be furnished with the bid as an aid in
checking the bid against specifications. If the item bid varies in any way
from these specifications, special mention must be made of such points or
it will be understood that the bidder proposes to meet _all details of the
specifications.
4. Unless stated otherwise in the specifications, all prices shall be F.O.B.
Oshkosh, Wisconsin, stated destination, with all Federal Excise and Wisconsin
Sales taxes deducted. The City of Oshkosh is exempt from these taxes and
will furnish proper exemption certificate, if requested by the successful
bidder.
5. If a warranty applies, the bidder shall state the conditions of warranty.
6. When requested in the specifications, the bidder must state the nearest
location were parts and repair service will be available.
7. Delivery date must be stated in realistic terms to enable the bidder to
adhere to them.
8. Indicate your terms of payment. The City of Oshkosh pays invoices on the
first and third Thursday of the month.
9. If there are several items in the bid, the City of Oshkosh reserves the
right to accept separate items or to award the total bid to one supplier,
whichever is in the best interest of the City. If you bid is qualified in
this respect, clearly state whether your bid is for "all or none" or to
what extent it is qualified.
10. If there is a trade-in, the City of Oshkosh may elect to accept the bid
with trade-in or without trade-in, whichever is in the best interest of the
City.
11. Equipment or items must conform to all applicable Federal Occupational
Safety and Health Act provisions.
12. If two or more bidders submit identical bids and are equally qualified, the
decision of the City to make award to one or more of such bidders shall be
final . Selection shall be made by drawing lots. Cash discounts, when 10
days or longer are allowed will be considered.
SPECIFICATIONS
OLDER ADULT HEALTH PROGRAM
OSHKOSH SENIORS CENTER
ONE YEAR CONTRACT
1 . LOCATION
The Health Program is offered from the Oshkosh Seniors Center,
located at 600 Merritt Avenue , Oshkosh.
2. LENGTH OF CONTRACT
This contract will be valid from January 1 , 1986 through Decem-
ber 31 , 1986 and may be renewed for a second year unless either
party gives written notice by June 1st of 1986 for 1987 .
Withdrawal or alterations to the contract are to be in writing by
June 1st of 1986 for 1987 . This contract can be null and
void if either party gives at least 60 days advance notice to
the other party.
3 . PROGRAM DESCRIPTION
The Older Adult Health Program is a triphasic program for the well
older adult. The three phases of the program are health screening,
health education and individualized health conseling. These por-
grams are designed to improve the quality of life for the older
adult.
The health screening component is for well older adults who are
interested in health promotion, and prevention of disease. The
health screening includes several screening procedures , health
history, and health and wellness counseling. This program is not
designed to replace the medical physical exam; rather, the health
screening program is designed to identify potential problems which
may need medical intervention and to assist the individual in
learning more about health promotion. These screenings are offered
in an office of the Oshkosh Seniors Center, although mobile screen-
ings are offered at various locations in town. Group Blood Pres-
sure Screenings are offered at various locations where older adults
live and/or congregate on a regular basis .
The health education component is a more intensive effort than
the health screening, to inform individuals in the methods of
taking responsibility for their own health status . The health
education series includes monthly lectures and discussion of
various disease processes and life style adaptions to maintain
good mental and physical health.
The individualized health conseling components involves weekly
times when people may come to the Senior Center without an appoint-
ment , to have their questions and concerns answered. Again, this
is designed for the well adult, and not for the individual who is
experiencing difficulty with their current medical treatment plan.
The Older Adult Health Program recognizes that the appropriate
treatment for a person experiencing difficulty with their health
should be seen and diagnosed by their physician.
Specifications
Health Program
'Page 2
The Older Adult Health Program is a triphasic program committed
to enhancing the quality of life for the older adult through
health education and promotion of physical and social wellness .
this program works in cooperation with the other programs offered
by the Oshkosh Seniors Center and serves any person age 60 and over
and who resides in the Oshkosh area.
(See enclosed brochure)
4 . HOURS OF SERVICE
The proposal which the Oshkosh Seniors Center has submitted and
tentatively received funds for calls for the service to be provided
an average of 17 .5 hours per week. Fewer hours may be suitable for
low usage times, such as summers and late December with more hours
worked at peak times- fall and spring. Adequate hours need to be
provided in all three areas of the service: Health education,
health screening and health counseling. These times are somewhat
defined from past service; however, these may be negotiated depend-
ing en needs of clients.
5 . PROGRAM CONTRIBUTIONS
Program users are to be encouraged to make contributions towards
the service they receive. This contribution shall be voluntary
and confidential. The service funds are mostly Federal Older
Americans Act monies, for which there can not be a charge made.
All contributions should be submitted to the Oshkosh Seniors
Center office for receipting and depositing. These monies are
property of the Oshkosh Seniors Center.
Program income in 1984 was $1112 .68 .
6 . PAYMENTS TO PROVIDER
All payments due the provider shall be paid monthly. Within the
first 9 calendar days of the month, a bill should be submitted to
the Director of the Oshkosh Seniors Center, showing hours worked
in the previous month along with what work was performed. This
bill will be verified and submitted at the next meeting of the
Oshkosh City Council for payment.
7 . FILES AND OTHER REPORTS
The successful bidder agrees to keep adequate files on all con-
sumers. In addition monthly and six months reports on number of
consumers, type of service, number and nature of referrals and
final disposition will be kept. These files shall remain property
of the City of Oshkosh and be kept within the Oshkosh Seniors Center
at 600 Merritt Ave. , Oshkosh, Wis .
•
Specifications
Health Program
Page 3
8 . STAFF PERSONS
Permanent personnel changes are to be initiated by the success-
ful bidder with the Senior Center Director for approval .
The Director of the Oshkosh Seniors Center shall have the right
of approval and periodic performance review of the project co-
ordinator.
In order to promote stability in the provision of the service,
personnel changes are to be avoided.
(See Appendix A for a job description)
9 . SUCCESSFUL BIDDER ENPLOYEES
The successful bidder shall employ such help and personnel as
it may deem reasonably necessary for its operation. The success-
ful bidder agrees that he/she will not discriminate against any
or applicant for employment , to be employed in the performance of an
agreement , with respect to his/her hire, tenure , terms , conditions
or privileges of employment , or any matter directly or indirectly
related to employment , because of their race, color, religion, sex,
age, national origin, or ancestry. Breach of this specification
may regarded as a material breach. The successful bidder shall
keep the Senior Center Director informed as to the names and add-
resses of all employees.
10. INSURANCE
The successful bidder will be required to file with the City Clerk ,
a certificate of insurance showing the following : Professional
liability in the amount of $1 million, fleet insurance $500/$300
thousand and workers compensation by state statute . A contract
will not be valid until all necessary documents have been filed
with the City Clerk.
11 . RISK
The City of Oshkosh, the Oshkosh Seniors Center and the Oshkosh
Housing Authority are in no way responsible for any Act , negligent
or otherwise , of any employees of the successful bidder .
12 . NOT A LEASE
It is expressly stated that no equipment or space is leased to
the successful bidder . A room is provided as an office and
screening room within the Oshkosh Seniors Center . A desk , chair
filing cabinet and telephone are provided by the City. A list of
equipment, owned by the City , and used to provide the services is
enclosed as Appendix B. All equipment shall be maintained by the
City. All consumable supplies shall be purchased by the City
through program contribution funds .
•
Specifications
Health Program
•
Page 4
13 . FEDERAL STATE AND MUNICIPAL LAWS
The successful bidder will not use nor permit any person to use
in any manner whatsoever ,' the said premises or any part thereof
or any buildings for any illegal purpose, or for any purpose in
violation -of any Federal , State or Municipal Law, ordinance ,
rules , order or regulation or of any rule or regulation of the
City now in effect or enacted or adopted, and will protect , in-
demnify and forever save and keep harmless the City and the in-
dividual employees thereof and their agents , from and against any
damage , penalty, fine , judgement, expenses or charge suffered,
imposed, assessed or incurred for any violation or breach of any
law, ordinance , rule , order or regulation occasioned by any act,
neglect or omission of the successful bidder or any employee ,
person or occupant for the time being or said premises ; and in
any event of any violation, or in case the City or its represent-
atives shall deem any conduct on the part of the successful bidder
or any person or occupant for the time being of the premises (or
the operation thereof) , to be objectionable or improper, the City
shall have the right and power and is hereby authorized by the
successful bidder so to do, to at once declare the agreement ter-
minated without previous notice to the successful bidder.
14 . ADVERTISING
The successful bidder shall have the City approve all advertising
done that will promote the service . This includes signs , news-
paper ads , radio announcements , etc .
15 . SERVICE TO PUBLIC
The policy of the City is to serve the public in the best pos-
sible manner, and the successful bidder agrees that both he and
his employees and agents shall at all time cooperate to this end.
16 . INTERPRETATION OF AGREEMENT
Should any questions arise as to the proper interpretation of the
terms and conditions of this specification, the decision of the
City shall be final.
17 . The staff person performing the service must:
a. Possess a current Wisconsin license and practice as an R.N.
b. Be a 3 year R.N. with a Public Health Certification
and have 3 years relevant experience .
or
Have graduated from an accredited School of Nursing with
a BSN and have a minimum of 3 years relevant experience .
APPENDIX A
OLDER ADULT HEALTH PROGRAM
Job Title : Project coordinator
1 . Responsible for the overall coordination and implementation
of the Adult Health Education and Screening Program, includ-
int referrals to health professionals and follow-up of re-
ferrals as needed.
2 . Responsible for overall maintainance of monthly Blood Pressure
Clinic at Seniors Center and other mobile sites . Maintains
accurate data, records , and necessary information pertaining
to the screening.
3 . Keeps all materials , equipment, and records at the screening
site . All records are kept confidential . Keeps ongoing in-
ventory and records of telephone and on site or other client
visits at senior center.
4. Responsible for publicizing and organizing monthly health ed-
ucation programs to be presented at the Center.
5 . Responsible for developing and maintaining a health resource
library to be available to Seniors at the Center .
6 . Responsible for writing a health related article for the Bi-
monthly Senior Citizen Newsletter.
7 . Maintain current information of all related services available
in Winnebago County and make referrals as indicated.
8 . Establishes specific and consistent time blocks for individual
health problems , Consultation, and for walk-ins .
9 . Responsible for organizing and maintaining supplies necessary
for health screenings .
10 . Works closely with the Director of the Senior Center in co-
ordinating work hours and activities pertaining to the Health
program.
11 . Responsible for keeping Health Committee members informed of
pertinent changes in the program. Consult with Health Com-
mittee in program planning .
The Health Advisory Committee makes recommendations to the Oshkosh
Seniors Center Board of Directors regarding the Older Adult Health
Program. This group meets quarterly and is staffed by the Project
coordinator.
12 . Responsible for providing a fully qualified substitute for unex-
pected absence .
APPENDIX B
Blood pressure machine
Adult Scale
Sneelen Visual Acuity Chart
Sphygmonanometers (2)
Audiometer (air conduction)
Filing cabinet
Centrifuge
Portable Scale
Blood Glucose Monitor
PROPOSAL
OLDER ADULT HEALTH PROGRAM
CITY OF OSHKOSH SENIOR CENTER
FOR YEAR 1986
We, the undersigned, propose to operate the following service in
accordance with specifications , and will charge the City of Oshkosh,
Wisconsin as follows:
Breakdown should include specific amounts for
Mileage
Liability Insurance
Uniform Allowance
Benefits
Salary (Monthly)
Other
One Month Total x 12=
Total Bid
Name of Person making Bid
If Agency, Name of —'
SUBMITTED BY:
Address
—
1985
Date City State Zip
Signature Telephone number of contact person