HomeMy WebLinkAboutMinutesDOWNTOWN OSHKOSH BID BOARD MINUTES September 17, 2013 1 PRESENT: David Sparr, Megan Lang, Michael Russell, Sandy Pru nty, Todd Cummings, Jim Stapel, Kris Larson, Kay Bahr, Chanda Anderson, Andy Ratchman EXCUSED: Kurt Koeppler, Vicky Schroeder STAFF: Cassie Cook - BID Manager, Jeffrey Nau – Associate Planner OTHERS: Matt Kroening – Oshkosh Police Department, Rob Kle men – Oshkosh Area Economic Development Corporation I - CALL TO ORDER Chairperson Sparr called the meeting to order at 8:00am and a quorum was declared present. II – APPROVE MINUTES OF AUGUST 20, 2013 MEETING There was no discussion on this item. Megan Lang moved to approve the minutes of the Augu st 20, 2013 meeting as presented. Kris Larsen seco nded the motion which passed unanimously. III – POLICING/TRAFFIC/PARKING/ENFORCEMENT ISSUES No representative from the Oshkosh Police Departmen t was present. There was no further discussion on this item. IV – MONTHLY FINANCIAL REPORT There was no discussion on this item. Jim Stapel m oved for approval of the monthly financial report a s presented. Chanda Anderson seconded the motion whi ch passed unanimously. V – TRANSFER OF FUNDS FROM RESERVES TO WEBSITE MAIN TENANCE Ms. Cook requested the Board to approve a transfer of $3,500.00 from Reserves to the Website Maintenan ce account. She explained the additional funds are ne eded to pay for printing of recruitment brochures a nd materials. Ms. Lang verified with Ms. Cook that th e transfer was for the printing of materials and qu estioned if additional funds for website maintenance will be ne eded for the rest of the year. Ms. Cook responded that she has taken over website maintenance and no additiona l funding for 2013 is required. Ms. Lang questione d if the money could be taken from the Recruitment Grant Fun d account. Ms. Cook responded that most of the mon ey left in that account has been encumbered by previou sly approved grants. Ms. Anderson stated she would support this request. There was no further discussion on this item. Jim Stapel motioned for approval for the transfer of $3 ,500.00 from the Reserves to Website Maintenance. Chanda A nderson seconded the motion which passed unanimousl y.
DOWNTOWN OSHKOSH BID BOARD MINUTES September 17, 2013 2 VI – BID MANAGER AND SUBCOMMITTEE REPORTS Ms. Cook presented a summary of her activities over the past month as outlined in her report included in the BID packet. Highlights include: • The new Request for Proposals form is on the Downto wn Website. • The Retention Fund Grant draft is ready and will be reviewed by the Budget Committee. Ms. Cook added that five to six businesses have expressed in terest in this program. • The Budget Committee meeting has been scheduled for early October. • Two interns have been hired for this semester. One will be working with holiday promotions and Gift Card program and the other will be preparing the 20 14 Downtown Directory. • Holding Block Captain Meeting in October. • Prepared Downtown Newsletter. • September Gift Card promotion is featuring Action D ancewear. • Acquired additional daily downtown parking permits. • Will be sending out mass-email for upcoming Downtow n street closures. • Still looking to distribute approximately 500 2013 Downtown Directories. • Marketing Consortium: o Trick-or-treating event will be held on Wednesday, October 30 th from 4:30pm to 7:00pm. o Erica from Satori Imports will be chairing the Holi day events for 2013. • Beautification: o Progress being made with the informational kiosks, and signs for the riverwalk; working with the Convention and Visitors Bureau with design. o Working with Parks Department to place a sign with changeable copy at Opera House Square. o Met with city staff to find additional locations fo r trash receptacles. The City approved one additional location in front of Satori Imports. Mr. Russell inquired if there was an issue splittin g off the recycling cans from trash cans. Mr. Nau responded the issue was finding locations that suit the requirements and accessibility for the Public Works Department. Mr. Cummings added that t he biggest issue was avoiding locations where parked cars would interfere with the City’s t rucks being able to access the cans. Mr. Russell asked if Mr. Nau had the drawing of all the streetscaping elements proposed on the Main Street plans. Mr. Nau responded that he can get a copy. The Board asked Ms. Cook to contact the City Manager to see if a compromise can be made . Mr. Russell asked Mr. Nau if he could talk to the C ity Forester to see if the missing trees could be replaced along Main Street. Mr. Nau responded h e would contact him. • Met with potential client for a Recruitment Fund Gr ant. • Working on 2014 Advertising Campaign. Dave Sparr left at 8:28am
DOWNTOWN OSHKOSH BID BOARD MINUTES September 17, 2013 3 VII – DISCUSSION OF DOWNTOWN CONFERENCE Ms. Cook informed the Board that she is planning to attend a joint WDAC and WEDA conference, which in years past were held independently. She added the reason she is even mentioning this is that the cost is higher and wanted to make sure the Board does not have any concerns with her going. Ms. Lang questioned how it is being budgeted. Ms. Cook responded that the money will come from the Contracted Services budget. Ms. Lang and Ms. Anderson felt it was important for Ms. Cook to attend. There was no further discussion o n this item. VIII – DOWNTOWN OVERLAY SIGNAGE REGULATIONS Ms. Prunty asked for this discussion and gave backg round information in regard to a recent signage iss ue for placement of an incompliant sign. Mr. Nau responde d that there is an appeals process and the Departme nt of Community Development is working on an information brochure to hopefully prevent these issues in the f uture. IX – SELECTION OF A VOLUNTEER TO SERVE ON THE ZONIN G ORDINANCE REWRITE COMMITTEE Mr. Nau informed the Board that he was asked to see if a member from the BID Board would be willing to serve on the upcoming Zoning Ordinance Rewrite Comm ittee. He further explained that this is the time to address concerns affecting zoning issues not only c ity-wide, but also the downtown. Mr. Cummings said he may be interested but would only want to offer inpu t to signage in the Downtown Overlay District. Ms. Lang stated that the Board would probably like to make c omments in regard to the Downtown Overlay and asked if Planning Manager Darryn Burich could attend a Board meeting to go over those concerns. Mr. Nau respon ded he would look into that as an option. X – SELECT MEETING LOCATION FOR THE OCTOBER 15, 201 3 BID BOARD MEETING Mr. Nau reported that the City Hall parking lot rec onstruction is nearing completion and October’s mee ting will be held back in room 404 at City Hall. XI – IDENTIFICATION OF AGENDA ITEMS FOR THE OCTOBER 15, 2013 MEETING - Zoning Ordinance Rewrite Update XII – ADJOURNMENT With there being no further business, Jim Stapel mo ved for the meeting to be adjourned at 8:45am. San dy Prunty seconded the motion which passed unanimously . Respectfully Submitted, Jeffrey Nau Associate Planner