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HomeMy WebLinkAboutMedi-Vans Transport Speciaoists AGREEMENT AND CONTRACT BETWEEN CITY OF OSHKOSH AND MEDI-VANS TRANSPORT SPECIALISTS, INC. This AGREEMENT AND CONTRACT made and entered into this 4th day of December , 19 87 , by and between the CITY OF OSHKOSH, hereinafter referred to as "CITY" , party of the first part, and MEDI-VANS TRANSPORT SPECIALISTS, INC. , hereinafter referred to as "MEDI-VANS" , party of the second part WITNESSETH: In consideration of the mutual promises and covenants of the parties hereto, it is agreed as follows: 1. GENERAL DESCRIPTION AND BOUNDARIES a. It is agreed that Medi-Vans will provide specialized transportation service at a reduced rate of cost to handicapped elderly citizens in Oshkosh. b. That Medi-Vans under this contract, will transport eligible patrons only within the corporate limits of the City of Oshkosh. 2 . ARRANGING TRANSPORTATION a. Eligible patrons shall call a specified telephone number. b. Upon reaching the specified number, the patron will give his name, address, the number of passengers involved, the approximate time he wants the transportation, destination, and return time. c. Patrons shall be advised to call for service as much in advance as possible. d. Said service shall be available twenty-four (24) hours a day, and at a minimum, available from 7 : 00 AM - 7 : 00 PM, Monday through Friday, and weekends from 8 : 00 AM - 5: 00 PM. e. It is further agreed that eligible patrons shall be permitted to place a scheduled pickup request. For example, if a patron desires to be picked up at the same time every morning to be taken to work, or in the evening from work to home, the request will automatically be repeated without the need to place a phone call each time. f. Said service may be on a shared basis. If Medi-Vans receives additional call (s) for pickups of this nature in the vicinity of the first call, or near the route of patrons in the vehicle, the vehicle will deviate, depending on the circumstances, from the route to pickup the additional passenger(s) . g. Medi-Vans will take all possible precautions to avoid any undue delay of any patrons, either at point of pickup or enroute. h. Drivers of vehicles shall assist in the loading and unloading of persons, parcels and personal effects. An extra attendant, if needed, shall be requested when need for a ride is called in. i. No smoking is allowed in vehicle unless permission is granted mutually by driver and rider(s) . j . All drivers of vehicles shall have a minimum of CPR training, up-to-date according to Red Cross standards. 3 . VEHICLE SPECIFICATIONS a. Vehicles shall be wheelchair vans with reclining wheelchairs, and ramp or lift equipped. b. Vehicles shall be equipped with a first aid kit and standard fire extinguisher. c. Vehicles shall be equipped with two way radio communication. d. Vehicles shall be adequately maintained to protect the safety of the patrons and promote cleanliness. 4 . BUDGET, COSTS AND COMPENSATION a. Monies have been granted by the Winnebago County Committee on aging, and the City for the institution of said services. b. The City will provide a base subsidy of THREE DOLLARS AND 00/100 ($3 . 00) per patron per one way ride. c. Eligible patrons will be charged FOUR DOLLARS AND 00/100 ($4. 00) per person per one way ride. d. The cost for an extra attendant, as may be requested by patrons, shall be EIGHT DOLLARS AND 00/100 ($8 . 00) per one way ride. Said cost shall be in addition to the $4 . 00 charge listed above. e. Medi-Vans will bill the City once a month. Billings shall be made within one week after the end of each month. f. Billings will be sent to the Director of the Oshkosh Seniors Center, who will verify said amounts and forward said billings to the City for payment. g. Payment by the City shall be made by the third Friday of each month for services rendered the previous month. 5 . PERMITS AND LICENSES a. Medi-Vans shall obtain and pay for required permits and licenses in its operation of said service. 6 . INSURANCE AND FINANCIAL RESPONSIBILITY a. Medi-Vans agrees to and does hereby hold the City harmless and does hereby indemnify the City against any and all claims or demands of any person arising by reason of Medi-Vans' operation of said service. b. Medi-Vans shall carry the required worker's compensation insurance, and shall provide property damage insurance of not less than $350, 000. 00 coverage per occurrence, with the City named as an additional insured. c. Any and all claims arising from said operation shall be handled by Medi-Vans or its insurance carrier, and Medi-Vans or its insurance carrier shall defend the City in any litigation arising from such claims, and pay any judgments obtained in any such litigation. 7 . PROMOTION AND PUBLICITY a. Any promotion or publicity which the City desires concerning this service shall be provided by the City or other persons authorized by the City, with Medi-Vans being under no obligation to expend monies for such promotion or publicity. 8 . DURATION OF CONTRACT a. This contract shall remain in effect and bind said parties to its conditions and covenants for one (1) year from the 1st day of January, 1988 . b. Medi-Vans or the City shall give thirty (30) days written notice prior to any discontinuance or change in services provided. 9 . AGREEMENT a. During the term of this Agreement, Medi-Vans shall serve as primary provider of said service for the City, and the City shall not, during the term of this Agreement, enter into an agreement with any other cab company or organization for the operation of a similar service. b. The City shall notify Medi-Vans after September 30th of the amount of available funds to be expended before December 31st to see if any limitations on service are needed. 10. AMENDMENTS TO OR CANCELLATION OF CONTRACT a. Whenever either Medi-Vans or the City are unable to meet their full responsibilities under the terms of this Contract, adjustments to this contract may be mutually agreed upon. CITY OF OSHKOSH MEDI-VANS TRANSPORT SPECIALISTS, INC. ,,/ ,,,r1"7 ,I,_ i -er..... -C_11_,C ,‘-#1- WILLIAM D. FR EH OWNER CITY MANAGER PAMELA R. UBRIG� I j � , r P rI Deputy City Clerk APP',OVED B 7 Al .0i ►A. ,•;.j WARRE P. ' . F ASSISTANT CITY ATTO- EY