HomeMy WebLinkAbout24. Special Event-EAA Charges CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin
54903-1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Council
FROM: Mark A Rohloff, City Manager
DATE: October 2, 2013
RE: Special Event Charges to EAA
The City's Special Event Policy has a provision that allows annual continuing events to
enter into a contract with the city for the provision of extraordinary services to special
events. The purpose of this provision is to allow special events that require years of
advance planning to have the certainty of knowing that the event may continue,
provided that ongoing provisions for reimbursement of services take place. The
Experimental Aircraft Association (EAA) has entered into an agreement with the city to
request and receive city services over the course of the EAA Fly In. These extraordinary
services include police, fire, public works and utility charges. The city's agreement with
EAA provides for reimbursement of all the services.
In accordance with the Special Event Ordinance, events that have contractual
arrangements for ongoing events are required to report to the Council the costs that
been charged to the event organizers. In keeping with this provision, the Finance
Department has prepared a summary of charges to EAA for their annual Fly In from
2011 through 2013. There is no formal action for Council, as these costs are charged to
EAA and reimbursed to us in a prompt manner.
Please let me know if you have any questions regarding charges for this event.
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EAA CHARGES: 2013
Department Item/Service Provided Amount
Fire Fire Staffing of Event $51,736.26
Streets Barrels and Traffic Cones for Event $1,975.00
OPD Police Staffing of Event $14,673.33
WWTP Wastewater Charges for Event $18,465.50
$86,850.09
EAA CHARGES: 2012
Department Item/Service Provided Amount
Fire Fire Staffing of Event $44,614.00
Streets Barrels and Traffic Cones for Event $1,802.50
OPD Police Staffing of Event $21,654.06
WWTP Wastewater Charges for Event $20,061.00
$88,131.56
FAA CHARGES: 2011
Department Item/Service Provided Amount
Fire Fire Staffing of Event $29,534.00
Streets Barrels and Traffic Cones for Event $1,580.25
OPD Police Staffing of Event $21,632.39
WWTP Wastewater Charges for Event $20,863.68
$73,610.32