HomeMy WebLinkAbout10. 13-457
OCTOBER 8, 2013 13-457 RESOLUTION
(CARRIED__7-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR HVAC MODIFICATIONS FOR OSHKOSH PUBLIC
MUSEUM TO B & P MECHANICAL INC. ($287,000.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for HVAC
equipment installation at the Oshkosh Public Museum; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
B & P MECHANICAL, INC.
3200 W. Highview Drive
Appleton, WI 54914
Total Bid: $287,000.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-1070-7214-06315 Property Improvement Fund – Roofing/HVAC
Improvements
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin
54903-1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: October 1, 2013
RE: Award HVAC Modifications for Oshkosh Public Museum
BACKGROUND
Our 2013 HVAC Replacement program identified various HVAC components within the
Oshkosh Public Museum that needed to be replaced due to excessive service life (25-33
years old) and ongoing extensive breakdowns and repairs. In consultation with our
mechanical engineer consultant from Summit Designs it was recommended the HVAC
equipment and installation for this project be awarded separately (equipment ordered
first) so as to expedite the equipment delivery timeframe (4-6 weeks) and minimize the
disruption to the Museum operations. A bid for the equipment only for this project was
awarded by the Common Council at their September 24, 2013 meeting. A subsequent bid
for the installation of this equipment was then solicited to HVAC contractors. Bid
requests were advertised on our online NovusVendor system and in the local paper. Bids
were received on September 27, 2013. The bid tab is attached.
ANALYSIS
Bids were analyzed and reviewed by Summit Designs and Purchasing. The review
concluded the low base bid from B & P Mechanical Inc. of$262,000 met the minimum
bid specifications. In addition, our review recommends B & P's alternate bid of$25,000
for the installation of a full electronic direct digital control (DDC) system be included as
it will provide additional temperature/thermostat control and replace all aging pneumatic
control valves with digital valves that will lead to more accurate heating/cooling of
artifact areas and provide more reliable scheduling.
Upon implementation these HVAC modifications will result in several energy efficiency
and utility saving improvements to the Museum's HVAC system components including:
replacement/rebuilding of the zone hot water control valves (projected to improve hot
water energy efficiency by at least 10%); replacement of the boiler (projected to improve
energy efficiency by at least 15%); installation of variable frequency drive (VFD) fans
(projected to increase motor life due to soft starts) and rebuilding of aging pumps
(projected to save pumping energy usage by at least 10%). Combined, these HVAC
modifications are projected to provide an estimated 10-15 % utility savings over that of
the current system. In addition this project is anticipated to qualify for an estimated
$10,000-$15,000 in Focus on Energy/Wisconsin Public Service energy efficiency rebates.
FISCAL IMPACT
The fiscal impact of this installation bid is $287,000. The installation bid combined with
the previously awarded equipment bid ($70,107) and engineering fees ($15,000) will
bring the total estimated cost for this project to $372,107. This project will be funded
from the 2013 Roofing/HVAC Improvements Project listed in the CIP Public Property
Improvements and charged to A/N#: 323-1070-7214-06315. With this award and
factoring in all the 2013 HVAC/Roofing Projects to date this fund will have a remaining
balance of approximately $55,000.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to B & P Mechanical Inc.
for$287,000.
Respectfully Submitted, Approved:
(-)// ( „Al /?..,ei-e
Jon Urben, General Services Manager Mark A. Rohloff, City Manager
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