The URL can be used to link to this page

Home My WebLink AboutAECOM/Campbell Creek Storm Water Mod/Design AECOMAECOM 608 836 9800 tel 1350 Deming Way 608 836 9767 fax Suite 100 Middleton,WI 53562 www.aecom.com Memorandum E CE /ED iJ AUG 0 2 2Q13 To James Rabe ,""` Page 1 cc Request for Project Budget Amendment: Campbell Creek Storm Water Modeling and Design AECOM Project#: 60188754 Subject City P.O.# 114990 From Mike Wegner, Project Manager& Kelly Mattfield, Asst. Project Manager Date July 30, 2013 This memo requests an amendment to the above referenced agreement. The amendment is necessary to cover the costs of the out of scope work conducted on the project under the City's direction. Under a mutual understanding,we have kept you informed of a running list of the out of scope work and costs so that administrative time and effort would be reduced to process a single amendment,rather than multiple amendments. The items described below are also described in more detail on a table at the end of this memo. Below is a description of each out of scope item along with an amendment request budget. Survey Tasks 1. Armory Detention Basin a Market Fair Center parking lot storm sewer alignment, underground utilities,topography, and other features necessary for design of the storm sewer from Koeller to Menard Drive. b Crystal Springs residential property at Armory Basin outlet. Property was acquired by the City after the project's initiation. Survey conducted to allow for the design of an emergency overflow area. 2. 9th and Washburn Detention Basin a. Survey of altemate basin outlet pipe through the Perkins Restaurant parking lot and around(to the south)of the parking lot. Also prepare an easement corridor for the outlet storm sewer location. b. Add the task of assessing sanitary manhole conditions on Maricopa Drive in the project survey area. c. Add a second basin inlet path survey to the west of the current storm sewer location. Engineering!Design Tasks 1. Armory Detention Basin a. Multiple efforts and meetings related to the project's DNR and USACE permitting process including: Preparation and attendance at seven agency meetings; bypass flow analysis for flood and pollution management impacts;nuisance species inventory and plan;OWHM bypass analysis; meetings with Paul Kent; and preparation of materials for Chapter 31 permit. It is believed that permitting issues are Campbell Amendment memo July 2013.docx A=COM understood as of the date of this memo. However, review and receipt of permits is not complete. Additional effort above the estimated scope may be required to satisfy Chapter 31 permitting requirements. b. Menard Drive storm sewer re-design to replace storm sewer at the intersection of Koeller and Menard. c. Industrial site fill area design sheets for placement of excavation material. Also the related permitting issues at this site were not part of the original scope of work. 2. 9th and Washburn Detention Basin a. Additional inlet storm sewer inlet routes(on Cumberland Trail)were analyzed for flood control performance, and cost estimates to avoid all wetland impacts. b. Additional analysis of potential detention basin configurations were analyzed for flood and pollution control performance to avoid all wetland impacts. c. Additional meeting with agencies to determine feasibility of alternatives. Summary The total amendment request is provided below: Amendment 2 Task Original Current Budget Following Task Name Budget Budget Requested Amendment 2 Change 1 Survey $73,070 $79,305 $7,492 $86,797 2 Watershed H&H Model $31,480 $32,430 $32,430 3 Design H&H Modeling $35,530 $37,840 $37,840 4 Clubhouse Design $50,570 $63,170 $63,170 5 West Park Design $37,180 $12,635 -$12,635 $0 6 9th&Wash. Design $65,270 $65,270 $65,270 7 Armory Design $52,810 $52,810 $19,875 $72,685 8 Meetings&PM $35,410 $37,860 $37,860 9 Armory Wetland Permit $0 $0 $62,043 $62,043 10 9&Wash Wetland Permit $0 $0 $18,648 $18,648 Total: $381,320 $381,320 $95,423 $476,743 A more detailed breakdown of the amendment items and costs is attached to this memo. Please note:the requested amendment only includes 24 hours for the subcontract with Brown and Caldwell regarding the potential additional work related to completion of the WDNR permits for the 9th and Washburn Detention Basin. Additional work for AECOM is not included for the 9th and Washburn Detention Basin, nor is additional work for any requirements beyond our current understanding of the WDNR Chapter 31 permitting for Armory Detention Basin. AECOM will continue to track AECOM costs for an effort beyond this Amendment(if any)under Task 9 and Task 10. A subsequent amendment may be requested if these unknown efforts require out of scope work and costs. Campbell Amendment memo July 2013.docx 2 AECOM AECOM 1350 Deming Way,Suite 100, Middleton,WI 53562 T 608.836.9800 F 608.836.9767 Amendment to Agreement Form Amendment No. 2 Water Resources Engineering Services Related To the Campbell Creek Storm Water Modeling and Design AECOM Project No. 60188754 City PO No. 114990 RETURN TO: AECOM Date: July 30, 2013 1350 Deming Way, Suite 100 Middleton,WI 53562 Attention: Michael Wegner SUMMARY: Original Contract Amount: $381,320 Total Previous Amendment: $0 Amount of this Amendment: $95,423 Revised Contract Amount $476,743 Amendment# DESCRIPTION AMOUNT 2 See Memorandum and Supporting $95,423 Information Total $95,423 AECOM AECOM 1350 Deming Way,Suite 100,Middleton,WI 53562 T 608.836.9800 F 608.836.9767 Amendment to Agreement Form AECOM City of Oshkosh //�� By: By: A/t_X7 P44 'atrick Clifford Title: District Manager Title: 7 _ Date: -7/3// 3 Date: /�".""j�OM AECOM 608.836.9800 tel I'fw4 1350 Deming Way,Suite 100 608.836.9767 fax Middleton,Wisconsin 53562 Authorization July 30, 2013 I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. I hereby authorize AECOM to proceed with the scope of work for Amendment No 2 for additional Water Resources Engineering Services for the Campbell Creek Storm Water Modeling and Design Project in Oshkosh, Wisconsin as described in AECOM's agreement 60188754 dated November 17, 2010, with a revised budget authorization of$476,743, under the general terms and conditions specified in the agreement. 6- ILI - 4013 Signs re Date Mark A Rohloff_ Print Name City Manager Titleis .anization (( II Signature Date Pamela R. Ubrig; Print Name City Clerk Title/Organization r, 411i 6-N - 2o 11 Sl:at re "s — Date Lynn A. Lorenson; Print Name City Attorney Title/Organization 34d/0 Signature" � Date Peggy A. Steeno Print Name Director of Finance Title/Organization To enhance and sustain the world's built,natural and social environments This fax is a confidential communication intended for the individual or entity named above. If the reader of this message is not the intended recipient,please delete and note that dissemination,distribution,or copying of this communication is prohibited. Thank You. AECOM 2 I agree to accept invoices from AECOM via e-mail and not postal mail: ❑ Yes Signature: E-mail address: Recipient Mr./Ms: Return to: Name: Michael Wegner 1350 Deming Way, Suite 100 Address: Middleton,WI 53562 Fax: 608.836.9767 Phone: 608.828.8159 To enhance and sustain the world's built,natural and social environments This fax is a confidential communication intended for the individual or entity named above. If the reader of this message is not the intended recipient,please delete and note that dissemination,distribution,or copying of this communication is prohibited. Thank You. City of Oshkosh-Campbell Creek Watershed Modeling&Design Project Summary of Out of Scope Future Hours and Out of Scope Work Charged Hours Through June 21,2013 Project Task# Item Hours Budget Impacts Task 1 Survey Additional survey of Market Fair Center Parking Lot Wolf:6 hrs $ 2,000.00 storm sewer for Armory(see K.Wolf 7/14/11 email)Staff Surveyor:10 hours Expenses Task 1 Survey Additional survey of 2nd outlet path for 9th and Staff Surveyor:10 hrs $ 941.00 Washburn;(see email from J.Bachhuber to J.Rabe Expenses on 6/4/12) Task 1 Survey Additional survey effort for assessing sanitary MH Staff Surveyor:6 hrs $ 525.60 condition on 9th&Washburn project area(see Expenses emails from J.Bachhuber to J.Rabe 6/6/12) Task 1 Survey Topo survey of the new inlet route(from Maricopa Wolf:4 hrs; $ 1,482.00 into the basin)8/7/12 Gonnering:9 hrs Task 1 Survey Easement work for new 9th&Washburn inlet path Wolf: 12 hrs $ 1,168.00 and Perkins Parking Lot outlet Task 1 Survey Armory Detention Basin Outlet parcel(on Crystal Wolf 3 hrs $ 1,375.00 Springs)for design of outlet Gonnering:9 hrs Task Total $ 7,491.60 Task 5:West Park Design Project not needed based on comprehensive N/A $ (12,635.00) hydrologic and hydraulic analysis of Campbell Creek Basin. Funding being reallocated to other Tasks in Project. Task Total $ (12,635.00) Task 7:Armory Design Armory Wetland/Channel Permitting:2nd agency Bachhuber:7 hrs $ 6,615.00 meeting(2/6/12)and Low Flow WQAnalysis& Burger:1 hr Memo Engels:3.5 hrs Hanson:1.5 hrs Voorhees:1.25 hrs Wegner:45.5 hrs Task 7:Armory Design Armory Wetland/Channel Permitting:3rd Agency Bachhuber:3.5 hrs $ 2,065.00 meeting Joachim:1 hr Hanson:13.5 hrs Engel:0.75 hrs Wegner:1 hr Task 7:Armory Design Menard Drive Storm Sewer Design:Design storm Gundlach:0.5 hrs $ 1,365.00 sewer replacement from intersection of Koeller St Wegner:2 hrs &Menard Dr to mainline storm sewer Hanson:12 hrs Task 7:Armory Design Industrial Site Fill Area Design:Preparation of 6 plan Gundlach: 1 hr $ 2,580.00 sheets showing Industrial Park Fill Areas, Wegner:18 hrs Development of specifications for fill areas Hanson:6 hrs Task 7:Armory Design Industrial Site Fill Area Permitting Bachhuber:2 hrs $ 1,220.00 Wegner:8 hrs Task 7:Armory Design Re-design based on Chapter 31 Permit Burger:4 hrs $ 6,030.00 -Additional Dam Cross Sections&Details Wegner:24 hrs -Additional Dam Specifications Warner:6 hrs Thomas:6 hrs Gundlach:10 hrs Task Total $ 19,875.00 Campbell Cr WS Scope Changes Draft to Client.xlsx Page 1 oft 7/30/2013 City of Oshkosh-Campbell Creek Watershed Modeling&Design Project Summary of Out of Scope Future Hours and Out of Scope Work Charged Hours Through June 21,2013 Project Task#: Item Hours Budget Impacts Task 9:Armory Permitting New Task opened 8/10/12 to track out of scope work 4th Agency Mtg(8/30/2012) Bachhuber:79 hrs $ 37,618.86 Sth Agency Mtg-James Rd Mitigation Site Visit Bartlein:5.5 hrs (9/19/2012) Burger:28 hrs Invasive Species Mapping Engels:2.75 hrs Preparation of Permit-Additional permitting Hanson:3 hrs requirements due to wetlands outside of Joachim:17.75 hrs channel corridor,Invasive species Rubsam:8 hrs 6th Agency Mtg(2/15/2013) Wegner:145.5 hrs Coordination with DNR to Determine Chapter 31 permit Requirments 7th Agency Mtg(6/18/2013) See List of Events Summarized for Entire Process to Date Task 9:Armory Permitting Estimated Future Work: Preparation of Chapter 31(Dam)Permit: Bachhuber(Brown and $ 24,425.00 -Analysis of 2nd Hydrology Method Caldwell):24 hrs -Development of H&H Report for Dam Bartlein:32 hrs -Dam Failure Analysis Joachim:54 hrs -Stability Analysis Mattfield:25 hrs -Emergency Action Plan Thomas:4 hrs -Inspection,Operation,&Maintenance Plan Warner:8 hrs -Preparation of New Dam Permit Checklist& Wegner:62 hrs Supporting Materials Task Total $ 62,043.86 Task 10:9th&Washburn Permitting New Task opened 8/10/12 to track out of scope work Task Included: Bachhuber:11.5 hrs $ 13,967.20 Develop&Model Alternatives based on Bartlein:58.25 hrs Wetland Impacts to Assist City in Determining Wegner:63.5 hrs which Alternative to Pursue; Evaluate 2 storm sewer layouts; Evaluate 3 detention basin layouts; Provide model results&cost estimates for each alternative 2nd Agency Meeting(5/17/2013) Task 10:9th&Washburn Permitting Future Tasks-To be determined based on City Bachhuber(Brown and Brown and Selection of Alternative for pursuit-will impact Caldwell):24 hrs Caldwell permitting effort AECOM:unknown Subcontract: $4,680 AECOM: unknown Task Total $ 18,647.20 Amendment Total: $ 95,422.66 Campbell Cr WS Scope Changes Draft to Client.xlsx Page 2 oft 7/30/2013