Loading...
HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES July 16, 2013 PRESENT: Megan Lang, Michael Russell, Sandy Prunty, Todd Cummings, Jim Stapel, Kris Larson, Kay Bahr, Andy Ratchman Vicky Schroeder EXCUSED: David Sparr, Chanda Anderson, Kurt Koeppler STAFF: Cassie Cook - BID Manager, Jeffrey Nau – Associate Planner OTHERS: None I - CALL TO ORDER Vice-Chairperson Lang called the meeting to order at 8:04am and a quorum was declared present. II – APPROVE MINUTES OF JUNE 18, 2013 MEETING There was no discussion on this item. Sandy Prunty moved to approve the minutes of the June 18, 2013 meeting as presented. Vicky Schroeder seconded the motion which passed unanimously. III – POLICING/TRAFFIC/PARKING/ENFORCEMENT ISSUES No representative from the Oshkosh Police Department was present. BID Manager Cook reported that she contacted Sergeant Kroening about concerns with activities occurring Tuesday nights at Opera House Square. Ms. Lang referenced a recent Oshkosh Northwestern article about the gatherings and questioned if the kids hanging out were doing anything bad or illegal. Ms. Cook responded that they are not causing any damage; however, they do leave trash, cigarette butts and place stickers on structures. She added they “play fight” which can be intimidating to people visiting the downtown. IV – MONTHLY FINANCIAL REPORT Sandy Prunty questioned what the $612.25 expenditure was for the Marketing Consortium dues. Ms. Cook responded that it was used for Gus Macker and other promotional materials. Jim Stapel moved for approval of the monthly financial report as presented. Vicky Schroeder seconded the motion which passed unanimously. V – APPROVE TRANSFER OF $500.00 FROM MOVIES IN THE PARK TO SATURDAYS FARMERS MARKET UNDER EVENTS BUDGET ITEM BID Manager Cook explained that the Saturdays Farmers Market is extending another week in October and could use additional funds to promote the event. In addition, she explained that the Movies in the Park events were not going to happen this year so money is available for the Farmers Market. Ms. Lang asked what the Farmers Market would do with the additional money. Ms Cook responded that it would cover the vendors’ fees since this was not originally planned and marketing the extra Saturday. Kris Larsen added that the additional funding would also help pay for the band. There was no further discussion on this item. Michael Russell motioned for approval to transfer $500.00 from Movies in the Park to the Saturdays Farmers Market under the events budget item. Sandy Prunty seconded the motion which passed 9-0-1 (Larsen abstaining). 1 DOWNTOWN OSHKOSH BID BOARD MINUTES July 16, 2013 VI – BID MANAGER AND SUBCOMMITTEE REPORTS BID Manager Cook planned to present video clips prepared by Blue Door Consulting to market the Downtown but experienced technical difficulties. She directed the Board to a website to review the videos and to get back to her with any comments. Ms. Cook presented a summary of her activities over the past month as outlined in her report included in the BID packet. Highlights include: -Blue Door Consulting continuing to work on recruitment package. Ms. Cook distributed draft copies for the Board’s review -Send draft copy of RFG checklist to the RFG Committee for review -Completed a draft of a revised Request for Proposals for 2014 -July Gift Card promotion is running. Caramel Crisp and the Ground Round are now participating. Blue Moon Café is schedule to participate in August. -Beautification – Finalizing locations for information kiosks Researching changeable copy sign for Opera House Square -RFG – Backlot Comedy Club opened last weekend -Attended Conference in Oconomowoc -Met with Oshkosh Northwestern reporter Jeff Bollier -Drafted letter of support for the Ya Gotta Regatta event -Met with City Planning staff to discuss informational packet for new businesses -Attended Parking Commission to discuss Exclusive Company’s parking issues Mr. Russell informed the Board that the Beautification Committee authorized him to solicit funding for new Christmas decorations for the Downtown. To date, he said he has one potential donor which may contribute a large portion of the estimated $24,000 to fund the decorations. Mr. Russell suggested that if additional funding is needed, the BID could use some of the approximately $20,000 held by the Oshkosh Community Foundation which was intended for street scaping purposes. Ms. Lang responded that she would like to save some of that money in case items need to be replaced in the future. Ms. Prunty questioned what would happen to the snowflake decorations the BID bought about five years ago. Mr. Russell responded that snowflakes could be relocated to other locations in the BID. VII – SELECT MEETING LOCATION FOR AUGUST 20, 2013 BID BOARD MEETING Mr. Larson offered to again host the Board meeting at Beckets. The Board accepted and thanked Mr. Larson for his offer and there was no further discussion. VIII – IDENTIFICATION OF AGENDA ITEMS FOR THE AUGUST 20, 2013 MEETING -Budget Committee Selection IX – ADJOURNMENT With there being no further business, Jim Stapel moved for the meeting to be adjourned at 8:37am. Vicky Schroeder seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner 2