HomeMy WebLinkAbout11. 13-370
AUGUST 13, 2013 13-370 RESOLUTION
(CARRIED__7-0___LOST_______LAID OVER_______WITHDRAWN________)
PURPOSE: APPROVE PURCHASE OF IN-VEHICLE SURVEILLANCE
EQUIPMENT FOR TRANSPORATION DEPARTMENT TO
ANGELTRAX ($75,202.53)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the Transportation Department is planning to upgrade its in-vehicle
surveillance equipment to provide standardization and improvements of video coverage;
and
WHEREAS, the equipment upgrade was approved in Go Transit’s 2013 capital
outlay budget; and
WHEREAS, proposals were solicited and received from vendors of surveillance
equipment; and
WHEREAS, the low quote was received by AngelTrax who met the minimum
specifications.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed to purchase
annual fire extinguisher maintenance services in accordance with the attached quote from:
ANGELTRAX
9540 USH 84 West
Newton, AL 36352
Total: $75,202.53
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to
enter into an appropriate agreement for the purpose of same. Money for this purpose is
hereby appropriated from:
Acct. No. 511-1728-1755-06931 Transit Utility – Electronic Equipment
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin
54903 -1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: August 6, 2013
RE: Approve Purchase of In- Vehicle Surveillance Equipment for GO Transit
Bus Fleet- Transportation Department
BACKGROUND
GO Transit currently utilizes in- vehicle surveillance equipment to promote system
security and assist in investigation of incidents and complaints. The Common Council
approved $85,000 in GO Transit's 2013 capital outlay budget to upgrade its surveillance
equipment. The new surveillance system would standardize equipment across the fleet,
provide more video coverage of each bus' interior, improve audio capability, improve
video quality (image resolution), simplify viewing software, and include added features
(e.g.- wireless video download in the bus storage garage, GPS capability and internal
sensors to flag events).
ANALYSIS
Working in conjunction with the Transportation Department, Purchasing developed a
Request for Proposals (RFP) document seeking vendors for this equipment. The RFP
listed basic functional requirements of the hardware and software, and specified
additional requirements with respect to warranty coverage, training and spare
components. The RFP was sent to vendors who were known bus camera suppliers. In
addition, the RFP was advertised in the local paper, posted online on NovusVendor and
posted online on the State of Wisconsin's VendorNet. Proposals were received on July
19, 2013.
Four proposals met the mandatory RFP requirements. Each of these four proposals were
then evaluated based on price, responsiveness of the proposed solution, references,
proposal organization, and value -added qualities. After reviewing all of the evaluation
criteria and comparing the four proposals against each other, it was the consensus of our
evaluation team that the proposal from AngelTrax was the best solution at the best value
for GO Transit. This determination was based on the following: AngelTrax's six - camera
surveillance system provided effective video coverage of the vehicle's interior; their
equipment exceeded minimum requirements; their software and digital video recorder
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device were easy to use; they had ample transit industry references, including Waukesha
Metro; and their system included added metadata (sensors that provide information in the
video about vehicle location, turn signal, braking, headlights, door opening, etc.).
The two lower - priced proposals did not provide sufficient detail about the equipment
proposed, which made it difficult to fully analyze and /or verify the technical aspects of
their proposed solution. One lower - priced proposal included eight cameras, but would
require two recording devices per bus, which would make video retrieval and review
complicated for every incident.
FISCAL IMPACT
This project will have a total fiscal impact of $75,202.53, which is within the allocated
capital outlay budget amount ($85,000). The unit cost per bus is $4,177.92 (17 buses and
1 spare). Federal and state grant funding will cover 56 percent of the purchase price
($42,113.42), with the remaining 44 percent ($33,089.11) covered by City funds.
Funding for this item would be charged to Transit Utility's capital outlay A/N #: 511-
1728- 1755- 06931. In comparison the Cities of Eau Claire and Stevens Point recently
installed fleet -wide bus camera system upgrades. Eau Claire's project involved 14 buses
for $80,000 and Stevens Point's project involved 12 buses for $100,000.
RECOMMENDATION
Purchasing recommends the Common Council award this purchase to AngelTrax for
$75,202.53.
Respectfully Submitted,
r
Approved:
Jon Urben, General Services Manager Mark A. Rohloff, City Manager
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