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Vandewalle & Associates/Zoning Rewrite
City of Oshkosh - Department of Community Development 215 Church Avenue Oshkosh, WI 54901 (920) 236 -5055 (920) 236 -5053 fax MEMORANDUM TO: Lynn Lorenson, City Attorney Pam Ubrig, City Clerk Peggy Steeno, Director of Finance FROM: David Buck, Principal Planner DATE: July 25, 2013 0 OWOH ON THE WATER RE: Contract/Agreement Between the City of Oshkosh and Vandewalle and Associates — Zoning Ordinance rewrite Attached please find a signed Agreement with attachments relating to consulting work involving the rewrite of the zoning ordinance. Original signed agreements are sent to the Attorney's Office and the City Clerk's Office. Photocopied reproduction of the agreement is being sent to the Finance Department and also kept on file in the Department of Community Development. Please let me know if there are any questions or concerns. AGREEMENT THIS AGREEMENT, made on the o�4 day of A,4� , 2013, by and between the CITY OF OSHKOSH, party of the first part, ereinafter referred to as CITY, and VANDEWALLE & ASSOCIATES, INC., 120 East Lakeside Street, Madison, Wisconsin, party of the second part, hereinafter referred to as the CONTRACTOR/ CONSULTANT, WITNESSETH: That the City and the Contractor /Consultant, for the consideration hereinafter named, enter into the following Agreement. The Contractor /Consultant's proposal is attached hereto and reflects the agreement of the parties except where it conflicts with this agreement, in which case this agreement shall prevail. ARTICLE I. PROJECT MANAGER A. Assignment of Project Manager. The Contractor /Consultant shall assign the following individual to manage the project described in this contract: Mike Slavney, FAICP B. Changes in Project Manager. The City shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The City shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE II. CITY REPRESENTATIVE The City shall assign the following individual to manage the project described in this contract: Darryn Burich, Director of Planning Services ARTICLE III. SCOPE OF WORK The Contractor /Consultant shall provide the services described in the Contractor /Consultant's Proposal (attached). The Contractor /Consultant may provide additional products and/or services if such products /services are requested in writing by the Authorized Representative of the City. All reports, drawings, specifications, computer files, field data, notes and other documents and instruments prepared by the Contractor /Consultant as instruments of service shall remain the property of the City. The City grants the Contractor /Consultant a non - transferable, non - exclusive, perpetual license to use any and all Work Product developed or produced pursuant to this Agreement. 1 ARTICLE IV. CITY REPONSIBILITIES The City shall furnish, at the Contractor /Consultant's request, such information as is needed by the Consultant to aid in the progress of the project, providing it is reasonably obtainable from City records. To prevent any unreasonable delay in the Contractor /Consultant's work the City will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. ARTICLE V. TIME OF COMPLETION The work to be performed under this contract shall be commenced and the work completed within the time limits as agreed upon between the parties at the kickoff meeting. The Contractor /Consultant shall perform the services under this agreement with reasonable diligence and expediency consistent with sound professional practices. The City agrees that the Consultant is not responsible for damages arising directly or indirectly from any delays for causes beyond the Contractor /Consultant's control. For the purposes of this agreement, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions or other natural disasters, failure of performance by the City, or discovery of any hazardous substances or differing site conditions. If the delays resulting from any such causes increase the time required by the Contractor /Consultant to perform its services in an orderly and efficient manner, the Contractor /Consultant shall be entitled to an equitable adjustment in schedule. ARTICLE VI. COMPONENT PARTS OF THE CONTRACT This contract consists of the following component parts, all of which are as fully a part of this contract as if herein set out verbatim, or if not attached, as if hereto attached: 1. This Instrument 2. The Request for Proposals (Part ll) 3. Contractor /Consultant's Proposal In the event that any provision in any of the above component parts of this contract conflicts with any provision in any other of the component parts, the provision in the component part first enumerated above shall govern over any other component part which follows it numerically except as may be otherwise specifically stated. ARTICLE VII. PAYMENT A. The Contract Sum. The City shall pay to the Contractor /Consultant for the performance of the contract the total sum of $110,000, adjusted by any changes hereafter mutually agreed upon in writing by the parties hereto. B. Method of Payment. The Contractor /Consultant shall submit itemized monthly statements for services. The City shall pay the Consultant within 30 calendar days after receipt of such statement. If any statement amount is disputed, the City may withhold payment of such amount and shall provide to Contractor /Consultant a statement as to the reason(s) for withholding payment. The City has allocated half of the contract sum in its 2013 General Fund budget and half of the contract sum in its 2014 General Fund budget so 2013 expenses shall not exceed $55,000 and 2014 expenses shall not exceed $55,000. C. Additional Costs. Costs for additional services shall be negotiated and set forth in a written amendment to this agreement executed by both parties prior to proceeding with the work covered under the subject amendment. ARTICLE VIII. CONTRACTOR TO HOLD CITY HARMLESS The Contractor /Consultant covenants and agrees to protect and hold the City of Oshkosh harmless against all actions, claims and demands of any kind or character whatsoever which may in any way be caused by or result from the intentional or negligent acts of the Contractor /Consultant, his agents or assigns, his employees or his subcontractors related however remotely to the performance of this Contract or be caused or result from any violation of any law or administrative regulation, and shall indemnify the City all sums including court costs, attorney fees and punitive damages which the City may be obliged or adjudged to pay on any such claims or demands within thirty (30) days of the date of the City's written demand for indemnification. Subject to any limitations contained in Secs. 893.80, 893.83, 345.05, and any similar statute, of the Wisconsin Statutes, the City of Oshkosh agrees to hold the Contractor /Consultant, its officers, officials, employees and agents harmless from any and all liability, including claims, demands, losses, costs, damages, and expenses of every kind and description (including death), or damages to person or property arising out of the terms of this Agreement where such liability is founded upon or grows out of the acts or omission of any of the City's officers, employees or agents while acting within the scope of their employment. ARTICLE V. INSURANCE The Contractor /Consultant agrees to abide by the attached City of Oshkosh Insurance Requirements. ARTICLE X. TERMINATION A. For Cause. If the Consultant shall fail to fulfill in timely and proper manner any of the obligations under this Agreement, the City shall have the right to terminate this Agreement by written notice to the Contractor /Consultant. In this event, the Contractor /Consultant shall be entitled to compensation for any satisfactory, usable work completed. B. For Convenience. Either party may terminate this contract at any time by giving written notice to the other party no later than 10 calendar days before the termination date. If the either party terminates under this paragraph, then the Consultant shall be entitled to compensation for any satisfactory work performed to the date of termination and the Consultant shall provide all reports, drawings, specifications, computer files, field data, notes and other documents and instruments prepared as instruments of service to the City at the time of termination. This document and any specified attachments contain all terms and conditions of the Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this Agreement. In the Presence of: (Seal of Contractor if a Corporation.) (Wi ess) (Witness) APPROVED: elort wiULM.14 d Attorney (CONTRACTOR) By: /Zr � MW (Specify Title) M (Specify Title) CITY OF OSHKOSH , Mark A. Rohloff, City Manager And:. � A �X Pamela R. Ubrig, City Clerk I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. City Co p o er City of Oshkosh RFP Zoning Ordinance Rewrite Request for Proposals Two -Part Zoning Ordinance Rewrite RFP Release Date: April 06, 2012 Proposal Due Date: April 27, 2012 Notice and Instructions to Proposers Pagel of 8 Proposals must be received in the below office no later the close of the business day on April 27, 2012. 2. Submit one original and five complete copies of your proposal to: City of Oshkosh Attn: David Buck, Principal Planner 215 Church Avenue PO Box 1130 Oshkosh, WI 54903 -1130 3. Faxed, e- mailed and/or unsigned proposals will not be accepted. City of Oshkosh Page 2 of 8 RFP Zoning Ordinance Rewrite 1) GENERAL INFORMATION The City of Oshkosh (City), through this Request for Proposals (RFP), is seeking qualified planning and zoning consultants, multi - disciplinary firms or teams to undertake a two -stage zoning ordinance rewrite project. Part I involves the immediate development of an overlay zoning district creating design and in -fill standards for the City's "traditional" /historic residential neighborhoods. Part II involves the complete rewrite of the City's Zoning Ordinance transitioning it from the current Euclidean type ordinance to a hybrid Euclidean and form -based zoning ordinance. RFP responders are being asked to submit proposals for both parts of this RFP but should note that only Part I is budgeted at this time. The successful respondent for Part I will not necessarily be awarded the Part II work. The City will evaluate each part independently but will give some preference to the successful Part I responder. Budgeting for Part II will be based in part upon the successful proposal as determined by the City 2) BACKGROUND INFORMATION The City of Oshkosh, Wisconsin was incorporated in 1853 and is the largest city in Winnebago County with approximately 67,000 residents. The City encompasses an area over 24 square miles with a significant amount of shoreline due to the presence of the Fox River, Lake Butte des Morts, and Lake Winnebago. It is the County Seat of Winnebago County and contains many governmental uses including a state prison, state university, and county airport. Development in the City is comprised of a relatively equal mix of traditional neighborhood development with a historic downtown and newer more suburban style residential development and highway frontage commercial including an outlet mall, big box retail and modern industrial parks. The City shares no boundaries with other incorporated municipalities and has been one of the fastest growing communities in the state. The City of Oshkosh's last comprehensive update of its Zoning Ordinance occurred in 1997 with multiple amendments over the past 15 years. The existing zoning ordinance includes a wide range of sections such as Euclidean zoning districts, sign regulations, subdivision code and historic preservation ordinance. The Oshkosh Zoning Ordinance (Chapter 30 of the Municipal Code) can be viewed online at http: / /www. ci. oshkosh. wi. us /Community_Development/Planning _Services /zoning_or dinance.asp. As the zoning ordinance is dated, it does not always reflect the best contemporary zoning and planning practices and many of the requirements do not reflect existing conditions or accommodate older development areas and has thus resulted in a large number of nonconformities and allows inappropriate development. The proliferation of out of place in -fill and often inappropriate structure rehabilitation has prompted the City to request immediate action to halt this trend. City of Oshkosh RFP Zoning Ordinance Rewrite Page 3 of 8 Additionally, the City's Comprehensive Plan, which was updated 2005 to meet the State's "Smart Growth" statute, contains many development related goals that are to be implemented through the Zoning Ordinance. The City therefore desires a rewrite of the entire zoning ordinance to better align its regulation to those goals and objectives. The Oshkosh Comprehensive Plan can be viewed online at http: / /www.ci.oshkosh.wi.us /Community Development/Planning Services /comprehe nsive plan.asp . During the course of both parts of the project, the Consultant shall work with elected and appointed officials, city boards and committees, city staff, special interest groups and the general public. The consultant will be required to develop a public participation process that actively engages the aforementioned groups throughout the process, while meeting the project's budget and timeframe. 3) PROJECT OVERVIEW AND OBJECTIVES The general purpose of both parts of the project is the comprehensive rewrite the City of Oshkosh Zoning Ordinance thereby making it consistent with the goals and objectives of the City's Comprehensive Plan as well as other community planning documents such as smaller area development plans, the Pedestrian and Bicycle Circulation Plan, the Sustainability Plan, etc. The project is to be completed in two parts as described below: Part I- Overlay District The City has an immediate desire to develop an overlay zoning district for our "traditional "/historic residential neighborhoods that are generally located in the older central city areas of the community, as identified on the attached map. The overlay district will address the following objectives: (a) Encompass a geographic area(s) of the City of Oshkosh that logically represent different periods and styles of the City's development. (b) Include design and infill standards for the City's "traditional "/historic neighborhoods that maintain the fabric of said neighborhoods. (c) Provide regulations that buffer low density residential uses /areas from higher density multiple - family, commercial and industrial uses /areas. (d) Recommend changes to other Oshkosh code /ordinances as they relate to the overlay district. Part II- Zoning Ordinance Rewrite It is the City's overall or longer -term desire that a new zoning ordinance, that moves away from the existing conventional Euclidean zoning ordinance to a combination of Euclidean and form based code sometimes referred to as a "smart code ". This hybrid code should place greater emphasis on development form and performance with less concern over the strict division of land uses and specific dimensional regulation based City of Oshkosh RFP Zoning Ordinance Rewrite Page 4 of 8 solely on district designation. The desire is to move away from the inherent issues that exist with the "one size fits all" concept of Euclidean style district regulations. The rewritten code needs to accomplish the following objectives: (a) Develop a hybrid zoning code using the best of Euclidean and form -based principals to regulate uses and associated items such as signage, parking, etc. based on function and performance as well as location/district. This new code should minimize the creation of nonconformity where possible /practical. (b) Include a zoning map which links an identifiable "zoning" area for all property (private and public) with the text of the rewritten zoning code. (c) Include regulation and standards typically regulated by zoning law such as nonconformity, code administration, process identification, telecommunication and alternative energy equipment, noise, lighting, etc. (d) Develop mixed -use regulations for both the existing built areas and the less developed growth areas at the urban edge. (e) Develop specific "University Campus" code section that incorporates specialized performance standards for institutional, commercial and residential uses in and around the University of Wisconsin Oshkosh. (f) Develop specific regulations that protect and enhance the city's gateway corridors and shorelines /water frontages. (g) Provide regulations that "buffer" /protect low density residential uses /areas from higher density multiple - family, commercial and industrial uses /areas. (h) Promote development patterns that support multiple transportation modes including mass transit, bicycling and walking. (i) Provide for and promote a sustainable built and natural environment. (j) Ensure a smooth interface between the hybrid code and other codes /ordinances such as Wisconsin State Statues, Oshkosh Municipal Code, State Building and Housing codes, DNR/FEMA Floodplain Regulations, etc. (k) Create a document that is logically organized, easily understandable and "user friendly" through the use of common language and the inclusion of graphics, charts and tables that illustrate regulations. 4) ANTICIPATED TASKS AND SERVICES The successful respondent is expected to perform many tasks for development of the Overlay District including, but not limited to the following: Part I- Overlay District (a) Determine a boundary associated with the overlay zoning district by analyzing the building/housing stock to determine areas of specific design and development characteristics. (b) Develop a public participation plan that includes disseminating information to and receiving input from elected and appointed officials, city staff, neighborhood property owners /residents and special interest groups such as NeighborWorks Oshkosh, Habitat for Humanity, neighborhood associations, and the Winnebago Rental Association. City of Oshkosh RFP Zoning Ordinance Rewrite Page 5 of 8 (c) Develop an overlay zoning district that can be instituted immediately with the current zoning ordinance and would also be incorporated into the full zoning ordinance rewrite included in Part II of the project. (d) Provide professional assistance to City staff when conducting a public hearing on the draft overlay district. For the Part II- Zoning Ordinance Rewrite work, the successful respondent will be expected to perform the following tasks: Part II- Zoning Ordinance Rewrite (a) Review and evaluate Oshkosh's current zoning ordinance and provide an analysis of its strengths and weaknesses based on the consultant's review of best land use practices and include a recommendation of items that can be integrated into the rewritten code. (b) Propose an approach to integrate form -based components within the current Euclidean code to minimize nonconformity and promote easy transition from the existing to the new /rewritten Ordinance. (c) Develop a public participation plan that includes disseminating information to and receiving input from elected and appointed officials, city boards and committees, city staff, special interest groups and the general public. (d) Suggest process improvements necessary to ensure that the new /rewritten Ordinance promotes an efficient and effective development review process. (e) Develop a preliminary draft of the proposed zoning ordinance along with a summary /annotated outline of the changes from the existing zoning code to the new /rewritten code. (f) Attend and provide professional assistance to City staff when conducting a public hearing on the new /rewritten Ordinance. (g) Refine /amend the draft zoning ordinance based on input before and at the public hearing in order to finalize and deliver a final draft of the new /rewritten Ordinance to the city in electronic and hard copy formats. (h) Attend and provide professional assistance to City staff when bringing the draft zoning ordinance through the Plan Commission and Common Council approval /adoption process. (i) Provide training to city staff to administer the new /rewritten Ordinance. 5) RFP REQUIREMENTS Consultants are asked to respond to this RFP by developing a proposal to meet the work associated Part I anticipated tasks and services and to provide a proposal to meet the anticipated tasks and services with associated budget for Part II- Zoning Ordinance Rewrite. Consultants are asked to submit a concise proposal describing their capacity to manage the project and their experience with similar projects. Samples of zoning code reviews /rewrites and public participation plans are expected. The proposals should include a clear outline of how the consultant will meet the objectives for both Part I- Overlay District and Part II- Zoning Ordinance Rewrite of the project. City of Oshkosh RFP Zoning Ordinance Rewrite Page 6 of 8 Proposals should be prepared on standard sized paper and be limited to no greater than twenty (20) pages, exclusives of resumes. Charts and spreadsheets are encouraged and may be larger. Standard advertising/marketing brochures should not be included as part of the proposal. The City does not have a specific proposal format; however, the City expects the following information to be included within the proposals: (a) Consultant's name, address, phone number, e -mail and fax number, along with the name and signature of the authorized agent and contact person. (b) Brief history of the firm, including short case studies of similar projects carried out by the firm. (c) Statement of overall project understanding and general approach to meet project objectives and tasks of the project describing any modifications or expansion of the information provided. (d) A detailed project time schedule for both Part I- Overlay District and Part II- Zoning Ordinance Rewrite including start dates, dates of overlap, major project milestones and anticipated completion dates. (e) A list of client references for which the consultant has provided similar services including name, addresses, e -mail and phone number of a contact person for each reference. Indicate the type, scope and duration of the work done for each client. (f) A statement indicating the qualifications of the key person who will be assigned as the project manager by the consultant and their responsibilities within the scope of services. (g) A proposed budget with level of effort for each member of the team and for each major task. (h) Fee schedule for personnel involved with the project. (i) One copy of your firm's typical services agreement or contract. 6) GENERAL SELECTION PROCESS A committee comprised of the Planning Director, Community Development Director, and other selected staff involved with the process will review the proposals based on the following criteria: (a) Qualifications and previous related work experience particularly related to similar sized communities. (b) Understanding of project objectives. (c) Price /cost (d) Quality of sample materials and proposal package. (e) Responsiveness of submission requirements. The City may select a short list of proposers to make a presentation to clarify submitted proposals as well as provide supplemental information to the City and confirm proposal representations. 7) TERMS VANDEYVALLE cot ASSOCIATES, INC. May 9, 2013 Mr. David Buck, Principal Planner 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903 -1130 Dear Mr. Buck: On behalf of the Vandewalle & Associates team, we are pleased to present the attached proposal for the City's Zoning Ordinance Rewrite. We appreciate the time you have spent speaking with us about the project and have thoroughly reviewed your RFP. From our conversations and review, we have prepared a detailed Work Plan to address all of your requirements on time and budget. While the Work Plan and proposed final product are specific to Oshkosh, they are based on a highly successful approach that we have used in other communities throughout Wisconsin and the Midwest that provides for meaningful public input and results in innovative, Gear, and predicable standards. In addition to our own award - winning staff, our team also includes outstanding municipal law experts from the firm of Stafford Rosenbaum, LLP. Together, our Project Team offers an unmatched wealth of experience, including: * A deep understanding of the connection between zoning and economic development and the need to craft standards and procedures that not only serve to protect neighborhoods and precious resources but also provide flexibility and encourage significant new development and redevelopment in appropriate locations. a Signincant'experience in developing hybrid zoning ordinances and integrated development codes - like your Chapter 30 -- to avoid conflicts and redundancies and to facilitate ease of understanding and administration. L1 Dynamic public participation processes that are the hallmark of Vandewolle & Associates' planning practice. * A team of planning and low professionals with a long history of working together to successfully address the practicalities of developing and administering zoning regulations with the unique statutes and case low governing land use controls in the state of Wisconsin. a Two principal planners with a combined 50 years of experience in preparing a full range of land development ordinances and serving on the front lines of development review and zoning administration. We appreciate your consideration and look forward to an opportunity to further discuss your project and our capabilities with you and other City officials. Please feel free to give either one of us a call if you have questions. We look forward to hearing from you soon. Sincerely, Mike Slavney, AICP Principal in Charge VANDEWALLE & ASSOCIATES / MADISON: 608- 255 -3988 / MILWAUKEE: 414-421-2001 / WWW.VANDEWALLE.COM Table of Contents Table of Contents.. Project Understanding and Approach ......................................................... ............................... i ProjectTeam ............................................................................................ ............................... 5 WorkPlan, Timellne, and Budget ................................................................ ............................... 16 Timeline.......................................................................................................... ............................... 23 Experienceand References .......................................................................... .............................26 Contact Information Mike Slavney, FAICP Director of Municipal Planning Services Vandewalle & Associates, Inc. 120 East Lakeside Street Madison, WI 53715 Phone: (608) 255 -3988 Fax; (608) 255 -0814 msfavney@vandewalle.com www.vandewalle.com VANDEWALLE & ;, ASSOCIATES INC. VANDEWALLE & ASSOCIATES / MADISON: 608 -255- -3988 / MILWAUKEE_ 414 -421 -2001 / WWW.VANDEWALLE.COM Project Undersianding and Approach As of community of over 66,000 that will add 14,000 more people by the year 2030, Oshkosh faces many issues as a large and growing City. An updated, mod- ern code will be a strong fool for protecting property values, implementing the City's plans, and supporting reinvestment. With an outstanding natural setting, diverse business base, thriving University, and a thriving Interstate corri- dor, zoning and other land use regulations for Oshkosh must be designed to forward objectives for both growth and preservation, in a competitive multi - centered metro area. Our Vandewalle & Associates team has more experience in crafting and administer- ing customized regulations for cities in Wisconsin's unique and evolving statutory environment than any otherfrm. The following provides an overview of our understand- ing and approach to the project. A detailed Work Plan and budget that put this approach into action are provided later in this proposal with a detailed timeline. Project Understanding As clearly described in the City's Request for Propos- als, Oshkosh seeks a complete update to its 1997 Zoning Ordinance to better reflect the City's current development, preservation, and community charac- ter objectives as outlined in its 2005 Comprehensive Plan, 2009 Vision Oshkosh Report, 2011 Pedestrian and Bicycle Circulation Plan, 2000 Downtown Action Plan, and others. More specifically, we understand the City is interested in preparing a Zoning Ordinance that meets the following objectives: ❑ Address recommendations from the City's 2005 Comprehensive Plan including: ❑ Update all sections of Chapter 30 excluding Floodplain, Official Map, Subdivision, Historic Pre- servation, 7roditiona€ Neighborhood Development, and Extraterritorial Zoning. ❑ Include a mix of zoning districts and standards as part of a hybrid zoning code designed to reflect Oshkosh's wide range of land uses and land de- mand, reduce non - conformities, and encourage private investment. • Incorporate standards, regulations, and proce- dures that are consistent with and facilitate the implementation of the City's Comprehensive Plan, as required by State Statutes. • Promote and enable high- quality infill develop- ment and redevelopment in designated areas of the City. • Be highly responsive to the unique development patterns and economic circumstances and po- tential of Oshkosh. ❑ Include residential zoning districts that preserve the character, scale, and density of the City's existing neighborhoods while still allowing for ap- propriate reinvestment in individual residential properties. ❑ Include specific but flexible building and site design standards that ensure high - quality devel- opment while still allowing for and promoting creativity. ❑ Include standards to encourage the execution of the City's sustainobiiity goals and avoid those that inhibit sustainable development practices. ❑ Incorporate principles of multi -modal develop- ment that support bikes and pedestrians and generally acknowledge the connection between land use and transportation. • Open space area and /or recreation facilities p Address standards for unique development for high density residential development types, such as the UW -O campus, live -work • Landscaping requirements developments, home occupations, accessory • Bulk standards for all districts, including shorel- dwelling units, and cooperative housing. ands and other natural areas ❑ Reflect a user - friendly format, incorporating tables, graphics, and flowcharts. VANDEWALLE & ASSOCIATES / MADISON: 608- 255 -3988 / MILWAUKEE: 414 -421 -2001 / WWW.VANDEWALLE.COM 2 ❑ Incorporate an efficient set of administrative procedures that result in fair, transporent, and predicable outcomes. Ll Fully integrate with and cross - reference other City ordinances and standards. Our approach Based on our understanding of the City's needs, our objective is to provide Oshkosh with a process that is efficient. cost - effective, politically astute, and based on creative and proven strategies for addressing the full range of zoning issues. Projects of this nature re- quire a sound, multi -phase strategy that allows the community to clearly distinguish between fhe Ordin- ance rewrite process and other City initiatives that may easily be confused with zoning, such as property revaluation activities, other recent planning processes, and specific development proposals. As detailed in our Work Plan, a key component of our approach is to address the preparation of the zoning text and the zoning Map consecutively rather than simultaneously to ensure that appropriate attention is given to each and to have the rules for each zoning district adopted so that the full meaning of the draft zoning map is understood. We have successfully used this approach in many other Wisconsin cities and created an environment where transparency, predic- tability, and consistency were clearly demonstrated. An equally important component of our approach is to engage with City officials and the community as full partners in the development of the ordinance and map. There is simply no substitute for your combination of site -by -site familiarity with the community, historical perspective on past regulatory efforts and strategies, knowledge of the potential inter - relationship between on -going planning and economic development ef- forts and land regulation, and up -to -date perspective on the political realities within the community. Our approach is designed to draw on a wide range of lo- cal perspectives to identify your key issues and needs for which we will then propose solutions. Strategy for Public Outreach and Involvement We consider widespread public outreach, education, and input a vital component of any zoning Ordinance amendment or rewrite process. The process of preparing zoning, subdivision, and other land use control regulations can be complicated, controver- sial, and arcane. At the some time, these regulations are one of the most fundamental tools a community has for achieving its land use and economic devel- opment goals, influencing property values, and providing a foundation for equitable and transparent decision - making regarding community development proposals. furthermore, zoning controls affect afl property owners in a community. Accordingly, the public outreach process must act to address the full spectrum of development issues while also having a calming effect. Our approach uses a formal, well- organized, and meaningful public outreach program that is interwo- ven into all phases of our Zoning Ordinance rewrite process. Our efforts in this area are described in more detail below and in the Work Plan section of this pro- posal. Additional or alternative strategies may be negotiated between the City and our Project Team, L) City Staff and Committees: Our Team maintains a high degree of respect for the knowledge of City Staff and elected and appointed City officials. We understand the City has numerous commit- tees and departments that have an investment in the provisions of the new Zoning Ordinance, including, but not limited to, the Plan Commission, Board of Appeals, Police and Fire Commission, Redevelopment Authority, Sustainability Advisory Board, and the Bicycle and Pedestrian Advisory Committee, and we intend to engage them all. Ll The Zoning Ordinance Committee: This ad -hoc group will be the primary body responsible for providing policy guidance throughout the project. The Committee will be comprised of appointed representatives from the City's standing commis- sions, UW- Oshkosh, landlords, business associations, environmental groups, and others identified by the City. Committee meetings will be open to the public and will provide opportunities VANDEWALLE & ASSOCIATES / MADISON: 608 -255 -3988 / MILWAUKEE: 414 -421 -2001 / WWW.VANDEWALLE.COM 3 for alt stakeholders to remain engaged in the process. 0 Strategic Use of the Internet: The internet provides a cost - effective and increasingly important means of disseminating information and soliciting input for all types of civic activities. Our proposed Work Plan incorporates fuli use of the internet, in- cluding the City's website. o Focus Groups and Stakeholder Interviews: Our strategy provides a formal, organized opportunity to gather input on the Zoning Ordinance from key stakeholders identified by the City. U Draft Ordinance Text and Zoning Map Open Houses: These open house events are intended to be "sharing sessions" fhat provide opportunities to educate property owners about the draft Ordin- ance and Zoning Map and to gather feedback on complete draft versions of each before begin- ning their respective adoption processes. C7 Establish and Maintain Local Media Contacts: At project start -up, Vandewalle & Associates will es- tablish contacts with the local media and provide information and conduct interviews as needed to get the word out about the Ordinance rewrite. We invite you to read more about our proposed Work Plan for the City of Oshkosh Zoning Ordinance Rewrite project on the pages that follow. VANDEVVALLE & ASSOCIATES / MADISON: 608 -255 -3988 / KLWAUKEE: 414 -421 -2001 / WWW,VANDEWALLE.COM 4 Firm Description - Vandewalle C"t Associdles The Firm Vandewalle & Associates is a unique collection of highly talented individuals with expertise in zoning, economic strategy, planning, design, energy systems, food and water systems, redevelopment, architecture, marketing, and real estate. For more than 30 years the firm has been a Midwest leader and innovator in creating unique places and positioning them to thrive. We work with our clients to identify core, place -based assets and translate them into innovative solutions and new opportunities. we snape places of all sizes for the future. We are at- tuned to changing global economic trends, and - know how to reposition -,- declining industries and ob- solete facilities to embrace emerging industries and new opportunities. We r c ur srai.�N PnueiFN: know every comer of the Midwest, every important industry, hundreds of regional leaders, and most of the major employers. We have worked for the Midwest's largest metropolitan regions and global corporations, as well as its smallest towns and villages. Our website www.vandewalle.com provides a com- prehensive overview of all of the services we provide and descriptions for many of our current and recently completed projects. Ordinance Preparation Vandewalle & Associates' staff takes great pride in our ability to implement our client communities' goals and objectives through ordinance preparation. More directly, our firm includes nationally recognized ex- perts in zoning and subdivision regulations. Our expertise and knowledge in both time- tested and cut- ting edge regulatory techniques enable us to craft ordinances that are easy to administer and match chonging development trends. Cl Forwarding building, site, neighborhood, and community design and character objectives through standards, graphics, and procedures customized for each municipality. We have been writing, administe(ng, and working with hybrid zoning ordinances since )984. Q Furthering economic development goals by providing clear procedures and flexible land use regulations to provide morket - responsive devel- opment opportunities - including occommodat- ing evolving energy facilities and a wide range of sustainable development practices. C) Incorporating definitions and requirements to bok once neighborhood stabilization objectives with housing market conditions and evolving long -term demographic trends, ❑ Point -based landscaping programs that emphas- ize street frontage, parking, and building foundation plantings, and bufferyards. [7 Development review criteria and procedures that ensure complete applications and predictable steps for all zoning - related procedures. ❑ Lighting standards to preserve and recapture "dark skies ", and minimize neighborhood impacts. ❑ Overlay zoning districts for community gateways and key travel corridors that establish special standards for access control, landscaping, sig- nage, lighting, site planning, and building design. ❑ Regulations to protect natural resources and encourage sustainability. D Shoreland, floodplain, and wetland ordinances consistent with State requirements. ❑ Modern design standards for streets, bike and pedestrian facilities, and other subdivision facilities. Zoning, subdivision, and other land regulations can be complicated and controversial. Without proper project management, a sound working strategy, and meaningful local involvement, regulatory rewrites by consultants often fail and local officials are left to deal with the mess. Our experience has taught us that the most effective approach arranges the process in a VANDEWALLF & ASSOCIATES/ MADISON: 608-25,9-3988/ MILWAUKEE: 414- 421 -2001 / WWW.VANDEWALLE.COM 6 series of steps, organized around public involvement and working sessions with local officials. Our proven approach builds strong working relationships with key local staff and officials who have been, and will con- tinue to be, on the "front lines" of zoning, subdivision, and other land use decisions, Public Participation Experience We place a strong emphasis on public and local gov- ernment participation in all of our planning efforts. Public participation is critical to ensure that the result- ing project reflects the wishes of the community. Public consensus also gives elected and appointed officials the confidence to adopt and implement plans. Vandewalle & Associates has extensive expe- rience in public participation and issue - identification processes, including: • Community Issue Workshops. • Focus Groups and Interviews. • Facilitated Working Sessions. • interactive Zoning Mapping. Firm Des: rip-Hon - Stafford Rosenbaum Stafford Rosenbaum, a 37- lawyer firm, with offices in downtown Madison and the Milwaukee area, has been one of the leading law firms in Madison for over 126 years. We serve clients throughout Wisconsin, the United States, and overseas. The firm has long had the highest possible rating for competence and ethics from Martindale - Hubbell, the national rating service for oftomeys. Additional information about our firm may be found at www.staffordlaw.com. We have many long term clients. Working with local governments facing complex problems, often with limited resources, we've learned to be creative big - picture thinkers and practical problem solvers. Stafford Rosenbaum's extensive experience in municipal law, together with our common -sense problem - solving approach, offers a strong combina- tion that serves its municipal clients well. We have extensive experience in every segment of local gov- ernment law. Sixteen of our attorneys are members of our Local Government Low Team, with five of our members having over 150 total years of municipal and administrative low experience. We hove demon- strated success serving as legal counsel for many local governments. VANDEWALLE & ASSOCIATES / MAD60N: 608 -255 -3988 / MILWAUKEE: 414 -421 -2001 / WWW_VANDEWALLE.COM 7 Project Team The following Project Team has been strategically assembled to provide Oshkosh with the best possible mix of local and national zoning expertise, urban de- sign expertise, specialized knowledge of Wisconsin planning law, and an understanding of the City's long -term vision. Our team members have years of experience working together. Vandewalle & Associates Team h1embers Mike Slavney, FAICP, a Principal Planner with 30 years of experience, will serve as the principal- fn- charge for the project. Mike's role will be to advise on and guide solutions to specific zoning issues, be the "face" of the Zoning Ordinance rewrite project, and will ultimately be responsible for the quality and content of all work products and documents produced by our Project Team. Mike has prepared complete zoning ordinance rewrites for more than 25 communities and has served as the staff planner for roughly 50 communities in Wis- consin, Illinois, and North Carolina. Jessica Schmiedicke, AfCP, an Associate Planner, will serve as the primary contact and day -to -day project manager for the project. Jessica has led and partici- pated in Zoning Ordinance amendment and rewrite projects in the Village of Oregon, Cities of Stoughton and Marshfield, and Shawano County and works as the staff planner for the Village of Cross Plains and the City of Juneau. Jessica will take the lead on docu- ment drafting, zoning map drafting, meeting preparation, and general correspondence. Jessica brings over six years of professional planning expe- rience to this project. Dan Eckberg, a Geographic Information System tech- nician, will be responsible for preparing the Zoning Map and other analysis and working maps needed for this project, Before joining Vandewalle & Associates, Dan most recently prepared mapping products for the Minnesota Population Center. Elona Bartnick, an Associate Designer, will be respon- sible for preparing all graphics needed for this project. Elona most recently prepared graphics illustrating reg- ulations for the Marshfield Zoning Code. Scott Harrington, AICP, a Principal Planner with 25 years of experience, will serve as the redevelopment expert for the project. Scott has been a practicing planner in Florida, Colorado, Illinois, and Wisconsin and has significant experience preparing zoning or- dinances and infill design standards for communities such as Galena, Illinois; Gulf Stream, Florida; Grand Junction and Rifle Colorado; Kirkwood and Olivette, Missouri; and Madison, Wisconsin. Stafford Rosenbaum Team Members Richard Yde, leader of the Government Law Team at Stafford Rosenbaum, has 30 years of experience pro- viding legal council to Wisconsin governments on a variety of land use, development, and planning issues. Richard will be involved in the drafting and review of Oshkosh's Zoning Ordinance to ensure that it meets all Wisconsin legal requirements, including those estab- lished by case low, the state's Zoning Ordinance enabling statute, and Wisconsin's Comprehensive Plan "consistency" requirement. Richard will also be available to attend meetings, as needed. Matthew Dregne, a Partner with Stafford Rosenbaum, has been a practicing attorney for nearly 20 years and has served as legal council to numerous Wiscon- sin municipalities, Like Richard, Matt will also be involved in the drafting and review of Oshkosh's Zoning Ordinance to ensure compliance with all Wisconsin legal requirements and will be available to attend meetings, as needed. VANDEWALLE & ASSOCIATES / MADISON; 608 - 255 -3986 / MILWAUKEE: 414 - 421 -2001 / WWW.VANDEWALLE.COM 8 41 ? Principal Vandewalle & Associates = '� Mike Slavney is the Director of Planning Services for Vandewalle & Associates. In this role he coordinates the firm's activities in providing planning services to municipalities, state agencies, and organizations. He is a nationally recognized leader in zoning, growth management, development review and negotiation, farmland and open space preservation, inter - municipal planning, participatory techniques, and plan implementation. Mike's planning practice includes comprehensive, transportation, neighborhood, and pork and recreation planning; development regulation (zoning, subdivision, and related ordinances); intergovernmen- tal relations and agreements; public participation; and municipal planning services. Mike also provides strong expert testimony services on a broad range of planning and development topics. Mike has been certified by the American Institute of Certified Planners since 1985 and has been a practic- ing consulting planner since 1981. In 2004, Mike was inducted as Wisconsin's 2nd Fellow of the American Institute of Certified Planners ( FAICP). Prior to joining Vandewalle & Associates, he served as the Director of Planning and Development for the City of Sun Prairie, Wisconsin; as the Senior Associate Plan- ner for Lane Kendig, Inc.; and as the Principal Long - Range Planner for the City of High Point, North Coroli- no. Mike's clients include over 100 municipalities and counties, numerous state agencies, school districts, and organizations. Mike's practice has continuously focused on the efficient implementation of achievable plans — particularly those that forward the mutual accom- plishment of economic, environmental, and community character objectives. Since joining Vandewalle & Associates in 1990, Mr. Slavney has written ordinances and revised Zoning Maps for the Cites of Lake Geneva, Delavan, Verona, Watertown, Oconomowoc, Sheboygan, Mauston, Edgerton, and Stoughton, Wisconsin; Evansville and Belvidere, Illinois; the Villages of Cottage Grove, Ore- gon, and Johnson Creek; and Lee County, Illinois. Mike is also currently serving as the Citizen Chair of the City of Madison's Zoning Code Rewrite Committee -- bringing his expertise in zoning process, ordinance de- velopment, mapping, and public involvement to this project as a volunteer effort in his hometown. This ef- fort has focused extensively on exploring the latest national best practices, contending with Wisconsin's Consistency Requirement, sustainability, and accom- modating extensive involvement of neighborhood associations in zoning - related actions. Education M.S. City and Regional Planning, concentrations in Land Use and Transportation University of North Carolina Chapel Hill, North Carolina B.S. Economic Geography and Urban Sociology University of Wisconsin Madison, Wisconsin Professional Licenses, Registrations, and Memberships Fellow, American institute of Certified Planners (FAICP) Member, American Planning Association (APA) & Wisconsin Chapter (WAPA) Past President, Natural Heritage Land Trust Award Winner: 2004 WAPA Recognition for Outstand- ing Contributions to the Planning Profession Award Winner; 2004 WAPA Project of the Year, North Mendota Parkway Study Award Winner: 2002 WAPA Project of the Year, City of Muskego Conservation Plan VANDEWALLE & ASSOCIATES / MADESON: 608 - 255 -3988 / MILWAUKEE; 41 4 -421 -2001 / WWW.VANDEWALLE.COM 9 Associa3e Vandewalle & Associates " ,l`' } Jessica Schmiedicke is an Associate Planner providing a range of growth management services to communi- ties throughout the Midwest. Her main service areas include research, writing, and project coordination on comprehensive plans; coordinating public par icipa- tion efforts such as community workshops; analyzing digital (GIS) maps and data to help answer planning questions; and assisting on implementation activities such as parks and public facility needs assessments, zoning ordinances, and development review. Jessica's broad interests include urban -area planning and redevelopment, intergovernmental relationships, and the use of visual tools such as maps to communi- cate planning ideas and options. She prides herself on careful attention to detail and quality, developing and nurturing effective relationships with client communities, and attentive and proactive project coordination and troubleshooting. Jessica also continues to loom about and advance sustainable community practices and their impacts on and opportunities for her dents. While at Vandewalle & Associates, Jessica has worked on a variety of projects including comprehensive plans, park and open space plans, Environmental Im- pact Statements for transportation projects, and plan Implementation, She recently has had significant roles in researching and drafting plan documents, coordi- nating planning processes, and designing public participation events for comprehensive plans in the Cities of Brookfield and Lake Geneva; park and open space plans for the City of Watertown and Villages of DeForest, Fontana, and Oregon; a corridor plan for Boone County, Illinois Highway 173; and indirect and cumulative effects analysis for the WIS 23 and US 14 /WIS 11 projects. Recently, she assisted on complete zoning ordinance rewrites for the Village of Oregon and the Cities of Marshfield and Stoughton. Jessica has also led a variety of mapping efforts associated with a diverse range of the firm's projects. Education M.S. Urban and Regional Planning University of Wisconsin - Madison Madison, Wisconsin B.A. Community Leadership, minor in Geography Aquinas College Grand Rapids, Michigan Professional Licenses, Registrations, and Members hips Member, American Planning Association, National and Wisconsin Chapters Member, American Institute of Certified Planners (AICP) VANDEWALLE & ASSOCIATES / MADISON: 608- 255 -3988 / MILWAUKEE: 414 - 421 -2001 / WWW.VANDEWALLL.COM m Dan Eckberg is a GIS Technician with Vandewalle & Associates and has the primary responsibilities of map creation; data acquisition, organization, and manipu- lation; and spatial data analysis. Dan has experience with Environmental Systems Research Institute's (ESRI) ArcMap and Arclnfo GIS software packages and prides himself on an ability to effectively apply cartographic techniques to a range of planning projects. During his time with Vandewalle & Associates, Dan has worked on a variety of projects, such as identifying areas of developable land for the Jefferson County Farmland Preservation Plan, evaluat- ing and mapping bike frail routes for the Village of Oregon, mapping student study abroad data for the UW- Infemationalizaiion Project, geo- coding and mapping survey results for a Madison development project, editing comprehensive plan and park plan maps, and preparing the City of Whitewater's Official Zoning Map. Prior to joining Vandewalle & Associates, Dan worked as a GIS research assistant at the Minnesota Popula- tion Center. His responsibilities included helping to update the National Historic Geographic Information System (NHGIS) by bringing together statewide United States census tract maps. Before that, Dan held an internship wish U -PLAN, a community planning group for the Frogtown/ Rondo neighborhood of St. Paul, Minnesota. In this position, Dan helped design a traffic impact analysis for the neighborhood using the Com- munifyViz extension of ArcGIS. Education B.A. Geography - City Systems Minor Geographic Information Systems Magna cum laude University of Minnesota Minneapolis, Minnesota VANDEWALLE & ASSOCIATES / MADISON: 608 -255 -3988 / MILWAUKEE: 414-421-2001 / WWW.VANDEWALLE.COM Elona Bartnick i 4_% Associate Urban Designer Vandewalle & Associates Elona Bartnick is an Associate Urban Designer involved in a broad range of projects at Vandewalle & Associates. She is skilled in the areas of site analysis, site planning and design, neighborhood design, landscape architecture, and graphic communication. These skills are utilized and communicated through computer graphics, GIS analysis, CAD design, SketchUp modeling and hand illustration. In her time at Vandewalle & Associates, Elona has contributed to a diverse range of projects, including assisting in land and development plans for mixed use and traditional neighborhood projects. She has worked on a number of redevelopment and downtown master plans identifying areas that would benefit from reinvestment and revitalization and developing guidelines and site design for future redevelopment. Her involvement in comprehensive plan development includes creating regional and local asset and opportunity analysis, future growth or redevelopment scenarios and site designs, and additional graphics specific to each plan. Elona's landscape architecture experience focuses on design and construction documents for hardscape and planting plans for parks, streetscapes, naturalized areas, roadway planting schemes, riverfronts, and urban design elements. Projects that Elona has been and continues to be involved in include: Grandview Commons Neighborhood in Madison, Wisconsin; Fitchburg Technology Campus in Fitchburg, Wisconsin; Brookfield, Wisconsin and Lake Geneva, Wisconsin Comprehensive Plans; Marshfield Zoning Code; Harwood Heights, Illinois Streetscape; Ripon, Wisconsin Downtown Master Plan; Thrive- Madison Region and Quad Cities Region Assets and Opportunities Analysis; and Middleton, Wisconsin; Waterloo, Iowa and Moline, Illinois Redevelopment and Implementation. Education B.S. Landscape Architecture University of Wisconsin Madison, Wisconsin Professional Licenses, Registrations, and Memberships Associate, American Society of Landscape Architects National and State Chapters VANDEWALLE S, ASSOCIATES / MADISON; 608-255-39881 MILWAUKEE: 414- 421 -2001 / WWW.VANDEWALLE.COM V, . NcOtt FICITrIng oil, ] P Principal Planner Vandewalle & Associates Scott Harrington is a Principal Planner at Vandewolle. & Associates, contributing special expertise in the cre- ation and implementation of urban redevelopment initiatives. For over 25 years, Scott has worsted on the front fines in a number of cities in the Midwest, South- ern, and Western U.S. He is well versed in the complex processes of zoning, management, community participation, and financing required to craft and implement long -range planning and large -scale revi- talization efforts. His ease among elected bodies and plan commissions and with public financing is second to none. Given his diverse background, Scott leads and assists with a wide variety of projects at Vandewalle & Asso- ciates including everything from regionof economic positioning initiatives, to municipal comprehensive plans and zoning regulations, to redevelopment strat- egies for downtowns, corridors, and sites. Over the fast few years in particular, much of Scott's work has been focused on economic development and redevelop- ment in older, first ring suburbs of major metropolitan areas, including Milwaukee, Chicago, and St. Louis, as well as downtowns and commercial districts of mid -sized and smaller central cities, including Madison and Moline. With his Gulf Stream Design Manual, he received an Award of Merit from the American Society of Land- scape Architects for his work in Urban Planning and Design. He also served as the firm's project manager for the City of Madison East Washington Avenue Capi- tol Gateway Corridor Plan that received an award for Outstanding Urban Design from the Wisconsin Chap- ter of the American Planning Association in 2010. Education M.S. Urban Planning University of Michigan Ann Arbor, Michigan B.S. Natural Resources University of Michigan Ann Arbor, Michigan Professional Licenses, Registralfons, and Memberships Member, American Institute of Certified Planners Member, Wisconsin and Illinois Chapters of the American Planning Association Presenter, "Preserving Neighborhood Character" American Planning Association National Conference (1996 and 2002) Former Board Member, Orchard Ridge Neighborhood Association, Madison, WI Former Member, Technical Advisory Committee to Legislature on Intergovernmental Coordination, Flori- do Deportment of Community Affairs Former Board Member, Colorado Chapter of the American Planning Association VANDEWALLE & ASSOCiA7ES / MADISON: 608 -255 -3988 / MILWAUKEE: 414-421-2001 / WWW.VANDEWALLE.COM IBl StaffordRosenbaum LLP • i1i rc,rn.y•.; Richard C. Yde is the lead- er of the Government Law Team at Stafford Rosen- baum LLP. He joined the firm in 2001 after 14 years as the West Bend City At- torney. Prior to that, Mr. Yde served as City Attor- ney for Park Falls and as Village Attomey for Ash - woubenon, Butternut, and Howard. He has over 30 years of experience in municipal low, handling nu- merous proceedings on a wide range of legal issues. His practice is focused on representation of public sector clients. Mr. Yde has served as a member of the Rules of Pro- fessional Conduct Committee, State Bar of Wisconsin Government Lawyers Division. He has also served on the Legislative Council Study Committee on Tax Delinquent Contaminated Lands that drafted Wiscon- sin's first Brownfields legislation, and as a Director of the Brown County Arson Task Force: Experience ❑ Annexation and boundary issues. 0 Condemnation. ❑ Contracts. ❑ Elections and referenda. ❑ Employment /tabor law. ❑ Erosion control/stormwoter management ❑ Land use /development. ❑ Ordinance enforcement. ❑ Police and fire commission. ❑ Property tax assessments. Richard C. Yde Leader, Government Law Team Stafford Rosenbaum, LLP ❑ Public records and open meetings. ❑ Zoning. Education Mr. Yde received his law degree from the University of Wisconsin in 1979. He received his undergraduate de- gree from the University of Wisconsin- Madison in 1973. Teaching and Writing Mr. Yde is a frequent lecturer and writer on issues related to local governments. He has also lectured on environmental law as an Adjunct Professor at Northland College. Professional Associations and Atiiiiations American Bar Association (Environment, Energy and Resources Section, and State and Local Government Law Section) State Bar of Wisconsin (Administrative and Local Gov- ernment Law Section, Environmental Law Section, and Labor and Employment Law Section) League of Wisconsin Municipalities Attorneys Section (Post President and Secretary) International Municipal Lawyers Association Selected by peers for inclusion in The Best lawyers in America (since 2007) Selected as a Wisconsin Super Lawyer (since 2007) Community Involvement Member, Board of Directors and Post President, Wisconsin Youth Symphony Orchestras Advisor, Wisconsin Youth Symphony Orchestras Foundation Pro Bono Counsel, Historic Cooksville Trust VANDEWALLE &, ASSOCIATES / MADISON: 608 -255 -3988 / MILWAUKEE;: 414- 421 -2001 / WWW.VANE)EWALLE.COM 14 Stafford Rosen bauml_LP IsoIrI(JY Matthew P. Dregne is a partner in the law firm of Stafford Rosenbaum LLP. His practice is focused on representation of private and public sector clients on matters relating to local government law. Experience Mr. Dregne serves as gen- eral counsel to several Wisconsin municipalities. He has represented munici- palities, businesses and individuals in complex land use and development matters and industrial, commercial and residential development. Mr. Dregne also has ex- perience in a vide range of other matters, including: Q Annexation and boundary issues. ❑ Tax increment financing. ❑ Economic development. • Local government contracts. • Public records and open meetings. • Elections and referenda. • Special assessments and charges. • Alcohol beverage licensing. Partner Stafford Rosenbaum, LIP Q Complex ordinance enforcement. ❑ Police and fire department issues. CJ Property acquisition and eminent domain. ❑ Local regulation of )and use and development. ❑ Local government development moraiorio. Education ❑ J.D., 1992, University of Wisconsin Low School (cum laude) ❑ B.A., 1987, University of Wisconsin - Madison Teaching and Writing Mr. Dregne has presented at municipal low seminars for municipal attorneys and local government offi- cials, and written articles on municipal law issues. Professional Associations Member, American Bar Association f Member, State and Local Government Section) Member, State Bar of Wisconsin (Member, Administra- tive and Local Government Section) Member, Dane County Bar Association Selected by peers for inclusion in The Best Lawyers in America (since 2007) VANDEWALLE 8. ASSOCIATES / MADISON: 608 -255 -3988 / MILWAUKEE: 414 - 421 -2001 / WWW.VANDEWALLE.COM 15 Work Phil Building from our project understanding and general approach presented earlier in this proposal, this sec- tion presents a detailed Work Plan for the City of Oshkosh Zoning Ordinance Rewrite. Our proposed project time schedule and project budget follow the narrative of the various work elements and tasks. Vandewalle & Associates will provide all materials for the public meetings described in Tasks 1,4, 1.5, 4.1, and 5.5. Vandewalle & Associates will provide an electronic PDF file and MS Word file of all work prod - ucls and materials for all other meetings for the City to reproduce and distribute, Phase One: Research, learning, and Outreach Task 1.1 On-Going Project Coordination This Task includes on -going communication with City Staff and the zoning Ordinance Committee through- out the course of the project to manage the zoning update process, Activities include, but may not be limited to, arranging meetings, coordinating the distri- bution and review of draft documents, and planning for public outreach events. It also includes activities that support frequent updates to a Zoning Ordinance project webpage and other miscellaneous public out- reach activities, as described in our Project Approach. Also as part of this Task, Vandewalle & Associates will be available to help City Staff respond to questions or concerns from the public and other stakeholders and answer questions from the local media about the project. Task 1.2 Staff Consultant Conference Call on Project Kick-0ff Vandewalle & Associates will participate in a confe- rence call with City Staff to internally kick off the Zoning Ordinance rewrite process. The purpose of the call will be to: • Discuss the composition of the Zoning Ordinance Committee and establish a recurring meeting date for Committee meetings. • Identify potential focus group participants and stakeholder interviewees (see Task IA). Task 1.3 Initial Research and Existincl Ordinance Review Vandewalle & Associates will complete a review and evaluation of the City's existing zoning Ordinance and other related City ordinances to identify strengths and weaknesses, problem areas, and other policy issues, including: • Zoning Board of Appeals cases from the last several years to identify recurring issues. • Zoning Ordinance amendments from the fast 10 years to identify policies the City may want to retain. 0 The mix of existing zoning districts and the permit- ted, conditional, accessory, and temporary uses allowed within each. ❑ Zoning district dimensional standards, such as lot coverage requirements and floor area ratios. ❑ Building and site design standards. ❑ Regulations associated with Planned Developments and other overlay districts. C1 Administrative and procedural requirements. ❑ Parking standards. 0 Regulations associated with nonconformities and conditional uses. ❑ Accessory use provisions. • Regulations that either support or hinder sustaina- ble development practices. • Regulations that should be carried forward in this new Zoning Ordinance. • Review the rewrite process and timeline, focusing ❑ Related regulations in the remainder of Chapter on upcoming tasks. 30, excluding Floodploin, Official Mop, Subdivi- • Discuss key issues with the existing Zoning sion, Historic Preservation, Traditional Ordinance. Neighborhood Development, and E xtrater6torial Zoning. VANDEWALLE & ASSOCIATES / MADISON: 608 - 255 -3988 / MILWAUKEE: 414 - 421 -2001 / WWW.VANDEWALLE.COM 17 All provisions of the Zoning Ordinance will also be reviewed against the policies in the Comprehensive Plan, the Downtown Action Plan, and other relevant documents identified by the City. Task 1.4 City Tour Focus Group Meetings and Stake- holder Interviews Vandewal[e & Associates will conduct an early morning tour of Oshkosh with City Staff to gain an understanding of the City's unique land use issues and current zoning challenges. That same day, Vandewalle & Associates will facilitate focus group meetings and interviews with key stake- holders and interest groups to identify other perspectives on the existing Zoning Ordinance and opportunities to address these issues through the Zon- ing Ordinance rewrite. Potential interviewees may include representatives of the development commu- nity; reoltors and lenders; building renovation contractors; Oshkosh Chamber of Commerce; busi- ness owners; park, recreation, and environmental organizations; and other City department staff. Van- dewalle & Associates will work with the City to select appropriate interview participants and focus groups. Task 1.5 Public Workshop on Issues Identification Vandewalle & Associates will facilitate a workshop geared toward residents and land owners to identify other perspectives on the existing Zoning Code and opportunities to address these issues through the Zon- ing Ordinance rewrite. Task 1.6 Common Council/ZgnLnA Ordinance Committee Workshop on Issues Identification Vandewalle & Associates will facilitate a workshop for the Common Council and the Zoning Ordinance Commit fee to introduce the project, share the input from Phase 1, learn if there are any other issues that should be addressed through the Zoning Ordinance rewrite, and discuss initial policy directions. Task 1.7 Issues Identification and Policy Direction Memorandum Vandewalle & Associates will prepare a memoran- dum summarizing all the input from Phase One. This input will be used to inform the remainder of the project. Task 1.8 Protect Website Vandewalle & Associates will provide a recommend- ed layout and content, including electronic versions of all public materials prepared for this project, for a new Zoning Ordinance project page on the City's website. We feel this is important to encourage awareness and project transparency. This also allows City Staff to direct interested parties to a single site for ail project information. Phase Two: Zoning Ordinance Direction and Policy Decisions Task 2.1 Zoning Ordinance Outline and Changes Memo Vandewalle & Associates will prepare an annotated outline of the updated Zoning Ordinance, which will identify the proposed content and organization of the Ordinance. Vandewalle & Associates will also prepare a memo outlining significant changes from the existing zoning code. This memo will be updated throughout the project and will accompany each complete draft of the new Zoning Ordinance described in this proposal. Task 2.2 Common Council Plan Commission /Zoning Ordinance Committee Workshop on Zoning Districts and Policy Issues Vandewalle & Associates will prepare decision guide materials that summarize key policy issues associated with determining the mix of appropriate zoning dis- tricts and list potential strategies for addressing each issue. Vandewalle & Associates will present alternative approaches based on our knowledge of, and addi- tional research into, national best practices. Materials will be sent to the Council, Plan Commission, and Zoning Ordnance Committee in advance to give members an opportunity to think about and indivi- dually respond to the policy questions identified in the matorials. Likewise, meeting materials will be posted on the website prior to the meeting to allow the public to submit comments online. VANDEWALLE & ASSOCIATES / MADISON: 608- 255 -3988 / MILWAUKEE: 414 -421 -2001 / WWW.VANDEWALLE.COM 18 Task 2.3 Zoning Ordinance Committee Meetings 3 on Other Kev Issues Vandewalle & Associates will facilitate up to three meetings of the Zoning Ordinance Committee to dis- cuss the outcomes of Phase One of the Ordinance rewrite process, review the annotated Zoning Ordin- ance outline described under Task 2. 1, and get direction on other components of the new Ordinance such as: ❑ Hybrid zoning (Euclidean and form - based) stan- dards. ❑ Development design standards. • Sustainability standards, • Performance standards. ❑ Procedures and administration. ❑ Non- conformities. Vandewalle & Associates will prepare decision guide materials that summarize these key policy issues and provide potential strategies for addressing each issue. Materials will be sent to the Committee in advance to allow members an opportunity to think about and in- dividually respond to the policy questions identified in the materials. Likewise, meeting materials will be posted on the website prior to the meeting to allow the public to submit comments online. Phase Three: coning Ordinance Text Preparation and input Task 3.1 Preliminary Zoning District Text Based on the outcomes of Phases One and Two, Vandewalle & Associates will prepare the Zoning Or- dinance text for the sections of the Ordinance relating to the proposed new zoning districts. For each pro- posed zoning district, the text will include the following: ❑ The description, purpose, and intent of the district. ❑ A list of permitted and conditional land uses. ❑ Density and intensity regulations. ❑ Bulk and form regulations. ❑ Other miscellaneous regulafions specific to the zoning district. ❑ Signage regulations for each district. ❑ Figures and graphics that help make the regula- tions for each district easier to understand and interpret. ❑ Cross - references to other district- specific require- ments that are better presented elsewhere in the Ordinance, such as landscaping, Signage, urban design, and performance standards. Task 3.2 Staff Conference Calls on Preliminary Zoning District Text After City Staff has had time to review the proposed Ordinance text described in Task 3.1, Vandewalle & Associates will participate in conference calls as necessary with staff to discuss revisions to the draft. Vandewalle & Associates wilf incorporate the revisions into Zoning Ordinance Draft # 1. Task 3.3 Remainder of Preliminary Zoning Ordinance Text Vandewalle & Associates will prepare the text asso- ciated with all other remaining sections of the Zoning Ordinance including: ❑ Introduction and definitions. ❑ Land use regulations. • Landscaping and bufferyard regulations. • Performance standards. ❑ Procedures and administration. Figures and graphics will be used throughout the Or- dinance where necessary to make regulations easier to understand and interpret, and development review procedures will be communicated through a combi- nation of text and flowcharts. Taste 3.4 Staff Conference Calls on Remainder of Preliminary Zoning Ordinance Text After City Staff has had time to review the proposed Ordinance text described in Task 3.3, Vandewalle & Associates will participate in conference calls as necessary with staff to discuss revisions to the draft. Vandewalle & Associates will then make one set of revisions to the draft Ordinance text before sending VANDEWALLE & ASSOCIATES / MADISON: 608 -255 -3988 / MILWAUKEE: 414 - 421 -2001 / WWW.VANDEWALLE.COM 19 it to the Committee in advance of its next meeting. The revised draft will also be placed on the project website for public review. Task 3.5 Zoning Ordinance Draft #1 Based on outcomes of the discussions described un- der Tasks 3.2 and 3.4, Vandewalle & Associates will make one set of revisions to the entire Zoning Ordin- ance and bring all sections of the Ordinance together into one cohesive document. At this time, cross - references and hyperlinks will also be added to the document to make it more user - friendly, Vandewalle & Associates will also prepare a memo ouflining-signif- icant changes from the existing zoning code. The revised Zoning Ordinance and updated changes memo will be posted on the project website for public review, Finally, Vandewalle & Associates will prepare a prelim- inary Zoning Map at this time to assist in preparation of the Zoning Ordinance Draft # t (see Task 5.2). Task 3.6 Zoning Ordinance Committee Meetings on Zoning Ordinance Draft #1 Vandewalle & Associates will facilitate two meeting of the Zoning Ordinance Committee to review the draft Zoning Ordinance text. These meetings will be open to the public and any documents and presentation materials used at the meeting will be posted on the project website. Task 3.7 Zonincl Ordinance Draft #2 Based on the outcomes of the meetings described under Task 3.6, Vandewalle & Associates will make one set of revisions to the entire Zoning Ordinance to produce Draft #2. The revised Zoning Ordinance and updated changes memo will be posted on the project website for public review. Task 3.8 Staff Conference Calls on Zoning Ordinance Draff #2 Vandewalle & Associates will participate in confe- rence calls as necessary with City Staff to review the revised draft Zoning Ordinance. Task 3.9 Zonino Ordinance Committee Meeting on Zoning Ordinance Draft 02 Vandewalle & Associates will facilitate a meeting of the Zoning Ordinance Committee to review Draft #2. This meeting will be open to the public and any doc- uments and presentation materials used at the meeting will be posted on the project website. Phase Four: Public Review and City Adoption of Zoning Ordinance Text 'task 4.1 Public Open House on Zoning Ordinance Draft #2 Vandewalle & Associates will plan for and facilitate one public open house event to present the revised draft of the Zoning Ordinance text, as described under Task 3.7. This two- to three -hour event will be designed to educate the public in one -on -one discussions between property owners and the consul- tants about the revised draft of the Zoning Ordinance text, specifically changes from the current Zoning Ordinance. Task 4.2 Staff Conference Call on Public Open House Results Vandewalle & Associates will participate in a confe- rence call with City Staff to review the outcomes of the open house and discuss possible revisions to the Ordinance text to address any concerns that were raised. Results of the Open House will be posted on the project website. Task 4.3 Zoning Ordinance Draff #3 Based on input received from the Zoning Ordinance Committee, the public, and City Staff, Vandowalle & Associates will make one set of revisions to the entire Zoning Ordinance to produce Draft #3. The revised Zoning Ordinance and updated changes memo will be posted on the project website for public review. Task 4.4 Joint Zoning Ordinance Committee /Plan Commission Public Hearin Recommendation Meeting Vandewalle & Associates will present the draft Zoning Ordinance text at a joint meeting of the Zoning Ordinance Committee and the Plan Commis- VA NDEWALLE & ASSOCIATES / MADISON: 608--255 -3988 / MILWAUKEE: 414 -421 -2001 / WWW.VANDEWALLE.COM 20 Sion. Following the presentation and public hearing, the Committee and then the Plan Commission will consider making their recommendations to the Com- mon Council regarding the adoption of the Zoning Ordinance text. Documents and presentation mate- rials used at the meeting will be posted on the project website. Task 4.5 Common Council Public Hearing and Adoption Meeting on Zoning Ordinance Draft Vandewalle & Associates will present the recom- mended draft Zoning Ordinance text at one public hearing in front of the Common Council. Following the presentation and public hearing, or at a subsequent meeting, the Council will consider a motion to adopt the Zoning Ordinance text. Documents and presenta- tion materials used at the meeting will be posted on the project website. The adopted Zoning Ordinance will have a delayed effective date that would be trig- gered by the subsequent adoption of the new Zoning Map. Task 4.6 Final Zoning Ordinance Text Vandewalle & Associates will integrate any final changes into the Zoning Ordinance text that were advised and adopted by the Common Council. Phase Five: Zoning Map Preparation and adoption Task 5.1 Tour and City Staff Worksession to Discuss Ma Drafting While preparing the first version of the Zoning Ordin- ance text, Vandewalle & Associates will tour Oshkosh and meet with City Staff to review the existing Zoning Map and discuss revisions based on the proposed zoning districts. Task 5.2 Zoning Text Preliminary Zoning Map Vandewalle & Associates will prepare a parcel -based preliminary Zoning Map using ArcMap software to as- sist in the preparation of the Zoning Ordinance Draft #I along with a supplementary memo describing the key changes from the City's existing Zoning Map. This step will help ensure that the best mix of new zoning districts is in fact being provided in the new Ordin- ance. Task 5.3 Zoning Map Drafts #1 and #2 Vandewalle & Associates will prepare a first complete (parcel - based) draft of the revised Zoning Map, as well as a supplementary memo describing the key changes from the City's existing Zoning Map and identifying nonconforming uses based on data pro- vided by the City. Based on direction from City Staff and the Committee, Vandewalle & Associates will prepare Zoning Map Draft # 1, including maps that highlight significant changes between the current and proposed Zoning Districts. Based on City Staff review and comments, we will prepare Zoning Map Draft #2 for presentation to the Zoning Ordinance Committee. Task 5.4 Zoning Ordinance _Committee Worksession to Review Zoning Map Draff #2 Vandewalle & Associates will present Zoning Map Draft #2 to the Zoning Ordinance Committee and revise the Map to include their comments before presentation to the public. Task 5.5 Public Oven House on Zoning Map Draff #3 Vandewalle & Associates will plan for and facilitate one public Open House event to present Zoning Map Draft #3. This two- to three -hour event will be designed to educate the public about the changes to the Zon- ing Map and to identify issues before the formal adoption process begins. Task 5.6 Stoff Conference Call on Public Open House Results Vandewalle & Associates will participate in a confe- rence call with City Staff to review the outcomes of the Open House and discuss any possible revisions to the Zoning Map to address any concerns that were raised. Results of the Open House will be posted on the project website. Task 5.7 Zoning Map Draff #4 Based on direction from City Staff, Vandewalle & Associates will prepare a revised Zoning Map Draft #4. Task 5.8 Zoning Ordinance Committee /Plan Commis- sion Public Hearin Recommendation Meetin Vandowalle & Associates will present the revised Zoning Map at a joint meeting of the Zoning Ordin- VANDEWALLE & ASSOCIATES / MADISON: 608 -255 -3988 / MILWAUKEE= 414- 421 -2001 / WWW.VANDEWALLE,COM 21 once Committee /Plan Commission. Following the presentation and public hearing, the Plan Commission Will consider making its recommendation to the Common Council regarding the adopfion of the Offi- cial Zoning Map. This meeting will be open to the public and all documents and presentation materials used at the meeting will be posted on the project website. Task 5.9 Zoning Map Draft #5 Based on direction from the Zoning Ordinance Com- mittee and the Plan Commission, Vandewalle & Associates will prepare a revised Zoning Map Draft #5. Task 5.10 Common Council Public Hearing and Adoption Meeting on Zoning Map Vandewalle & Associates will present the recom- mended Zoning Map at a public hearing in front of the Common Council. Following the presentation and public hearing, or at a subsequent meeting, the Council will consider a motion to adopt the Zoning Map. All documents and presentation materials used at the meeting will be posted on the project website. Zoning Map adoption will trigger the effective date of both the Ordinance and Map. Task 5.11 FinaL Zoning Map Vandewalle & Associates will make any final changes to the Official Zoning Map advised and adopted by the Common Council. The final adopted Map will be posted on the project website. Phase Six: Staff Training and On -Going Adrninisiration Assistance Task 6.1 Staff Training Seminar Vandewalle & Associates will conduct a training session for all interested City Staff to provide an over- view of the entire new Ordinance, focusing on key differences between the City's current Ordinance and newly adopted Ordinance, regulations asso- ciated with non - conformities, and procedures and administration. Task 6.2 On -Going Administrative Support Following the adoption of any new Zoning Ordinance, there is a period in which staff and elected and appointed officials must grow accustomed to the new provisions and way of doing things. At no charge to the City, Vandewalle & Associates team members will be available in the future to help answer questions about Ordinance administration and interpretation and to offer advice regarding minor regulatory amendments that will inevitably come about as the City "breaks -in" the new Zoning Ordinance. VANDEWALLE & ASSOCIATES / MADISON: 608 -255 -3988 / MILWAUKEE: 414- 421 -2001 / WWW.VANDEWALLE.COM 22 City of Oshkosh Zoning Ordinance Rewrite Frojeci TimeMe 5 a a o E o z E O O g `a z P E$ _ E r q a o ZONING ORDINANCE REWME • ZONING ARTICLES (Including slgnage regWallons) Phase One: Research, LealNng, and Outreach Talk IJ CaGeag Fra;ed Cocrdnarprs Task 1.2 lfaYlCOravkml Conference Cos on Psoocl Kck-" f .I rock 1.3 L l'd Research and L rW g Cade R.-4a. Tah 1.4 City T". Focus Group Meet�ngs, and SSokeho'der h}err— Tork lS Pubfc Workshop on b—s kd—rrF o"'an Task 1.6 Carman CormcryCorc -IfT es Work ors hsues ld?nlr,oron Talk 1.7 hs>ses lden'Ka "on and P6%y D'recYan /.!eaarand�rn Task 1.8 Prdecl Webs'ie [ !- i Phase Two; Zoning Ordinance Dseclion and Po(cy Dectslans Task 2.1 Ord— 0'4ft _ Task 22 Common Counc'yFSon C ,sscnlZodng Ordronce Cc— fee wor;u"ors I Icving prslnc4 and Pafcy blues - #1 Tmk 23 11 Phase Three; ZoNng Ordinance Text Preparation and Input Task31 Pre.W.nwy 2cKrg DlVcl Tess rmcbsdng s%Vage reg�?atmrdi . -- MAU SWI`Carderence Co& ca ReSrsinory ZoiYhu MV.1 leas Tark 33 Remo4hdv of Pralm' —y Zon:rg Ordnance Teal I Task 34 !lotCWererxe Cats rri Rernaksder o }F[eTrr;_,a,y iar+ssg Ordnance Ted I Task 3.5 Zerirg Crdnance Gafl #I ToAU Iortng Ordnarxe Carrm2l.a Me °rtsgr arsz hhg Ordnanca Ek. 9 k ! I Task 37 Iwi g CSdnonce poll 02 Task 3.8 ltal Conference Cols on Zanrg Ordnance Gal 92 Tosk 39 Zorsng Ordnance Co --toe ASeelcg en 2enng Ordnance Drafl #2 Phase Four; Public Review and City Adoption of Ionng Ordinance Text Tmt41 Plm:e Open Horne an2on»g Ordrmaae prof! #2' Task 4 -2 Vol Conference Cos as PWb Open House Resr s" Task 43 goring Ord'vtance Orals 43 Task 44 2a'nl ZcTc�g OSdswnce CcwnrngteelPan Com.Taion"k PRN'nlgrRecMTenda YOn I.le eF31g Task 4.S Corrnwn Courrd Pvbl:c 11eo ng and Adop!'an 1&arrg as 2or5sg Qdronce Dran Test 46 Fnd Zon�-g Crcr wsme Tell Phase rive: Zoning Map Pfeparaion and Adoption cask 5.1 Tour oriel COy SlaHwo'rsestan to Uscvss /,AprSah}g Tosk5.2 Iari Ted Frel"ZTwy2aNrg Map - TIEff Tosk 53 2-mg Mop Dmft, 01 and 42 Task5d Zenrg Ordrwnce Cwm ] lea Warksess�rs to Rz�rzv IoNg Map Draft #2 Tart SS F�tic Open Horne on Ior rg hlap Ornfl 93 TGA 5.6 SIDS Conference CoY rsn PL&c Open Hausa Rasukr -- ToskS] ZorZng Map DWI #4 Tosk5.8 Z=Ordrsance Cca— YlealPlan Camrr.'ssAn Public He�rgrRecornm[ersda'on Tosk 5.9 Zonng Mop Orofl $5 I . Task5.10 Common Ca I K c Hung and Adop,'— Mee'rg on Zw&v Map Task5.11 Fnol lorrng m.p Phase SbL Staff Twirling and Ongoing AdmlNslration Asslslance task d.l Sfa,7 Tran'rg sern:rar Tork d.2 OnC' }g Arsm4vsVaRre Suppal ToAs Ni!h aslsrdks are not requ7ed by State Sto1vte bui we i zLded lo respcM to the C,iy's Cerro for n�slaN�f ps4a6a Yr arameN. These lasV rrpy be recwardered based on C3y rmeds, sdtrdt�-, and budgel. Legal cowdel xro k as cl -cled Dry Cty. Addl;orol tasks may a %o be oulhorued hrl tiy, . Proposed Budget Vandewalle & Associates is focused on providing the While the actual cost of individual tasks may ultimately City with a project that provides excellent value. This be more or less than the amounts presented in this will be accomplished through expert project man- spreadsheet, the total project cost for completing the agement and reliance on City Staff to complete work described in the Work Plan section will not ex- appropriate tasks. teed $110,000. The project cost spreadsheet that follows provides budget estimates for each task and an overall cost proposal for this project. Tasks beyond those identified in the final contract will be completed through a Work Order and billed on a time and materials basis. Billing rates by position and charges for other items are listed below. ,z- x;�.Yn � .. -� ..�_ =��'i, �_ �.. �.,;�� � �_ . .�s- `�'•�'•- �. " - rt�� *��ir�f � ` � ��' , r s-� fiv }����3 in Principal $120 to $220 Other Charges invoice charges to the dserit consist of (l j Professional fees rendered at current billing rates, and (2j Associate $70 to $120 Reimbursable expenses billed at.cost multiplied by 1. 1, ex- Assistant $65 to $80 cepting some in-house charges and travel:, GIS Technician $70 Communications Specialist $60 to $85 Mileage IRS Rate Project Assistant $35 to $65 Printing and Postage Cost plus 10% VANDEWALLE & ASSOCIATES /MADISON: 608 - 255 -3988 /MILWAUKEE: 4)4- 423 -2001 / WWW.VANDEWALLE.COM 24 j f Team Membeis and 61iiing Rotes -- - - -- I y pp I vT 1? N K y t? 1? N City of Oshkosh Zoning Ordinance Rewrite ya70 Task 1.3 Wfgl Research and&nfng Code Review 2 12 _ Project Budget =a a�° da —° o 'o _ v° u2 $1,320 Task 1.4 Cify Tan, FOus Group7.leesngs. and SWkeWder 16 24 Na cIS u-ao ° o �a ° tD m o s� W D u s- ti 3 V n _sa u` o� 04 o a E yr Da s ~ 4 j 4W 37.820 Iask k.d Corrwnan CouxA /cornmlteer Marsha, on Issues Idenffcaran 4 6 V Phase One: Research, leaml Task 1.1 O,GOrg PrePCl Caotdnaron - - - - -; 10 I 20 I ' ;3.200 Toffs 1.2 Staff /COnsvrtaniCOnference Cal on Pro} -c1 Kkcse -0H 2 2 ya70 Task 1.3 Wfgl Research and&nfng Code Review 2 12 I $1,320 Task 1.4 Cify Tan, FOus Group7.leesngs. and SWkeWder 16 24 2 e S 2091 ;5,367 lock lS Aub:cworahap ors 6sues ldentr.ran 10 20 4 j 4W 37.820 Iask k.d Corrwnan CouxA /cornmlteer Marsha, on Issues Idenffcaran 4 6 4 ; 200 yI,7W Task lJ Issues bienf --fan orsd P.SCy Dfecran Mxmorondvm 2 8 SS20 Toic1.8 Pro;00Weos -3e 4 to 3696 Phase Two: Zoning Ordinance Direction and Policy Decisions $1o,uo T010.1 ZmhgOrd -wn outlne 4 10 1 Tmk 2-2 �iO" Councd/P{an Carcvr�s'onRor+, ] Otdmance Carrn9}ee wukshpp on i1,600 ZonSng pstricIs and POrcybsves I 8 12 I I y 200 32,420 Task2.3 Zoning Ordnance Cem melee Mee €ngs tat on Other Key ksves 20 m ! Photo Theec Zonfng Ordnonce Tesd Pfepafation and Input f 6U] ;6.dd6 Task3,1 Frermiwsy lon;ng D'akklTexlC clsdng signoge regslafonsl 313.450 40 60 2 36 8 314.0So Task32 sbH Carlerexe Cal's an PreEm'naryZ :sg D'ak'�cf Tens f d 6 I 41,4to Task3.3 8emohder of Pre&rinaryton'ng OrdnaxeTaxi I 10 30 16 4 $5.170 Task 3.4 Staff Canrefexe COOS an Rem bder of PrercA!nory lonang Ordnance Text 6 12 I }2220 Task 3.5 I-hg Crdnaxe DSOft I I 20 40 10 I 37,150 Task 3.6 Zoning Ord »axe comrre"ffee Mee rngs on Ion:rp Ordronce Molt Jl 16 24 y 406 Ss.e/o Task3.7 I— hg 0nd'nanceU -1192 14 >7 10 $5.00 Tosk 3.g 51oH Corderence Co-Yt rn ionisg Ordmonce Draft J2 I 6 6 Sr.410 Tosk 3.9 ionng Ordnance Comriftee h(eeftlg on Iar,Fq Osd}sarrce Ora {I i2 6 12 j 240 Phase four. Public Review and City Adoption of Zoning Ordinance Teld ;2A 60 38,070 Task 4.1 PebSe Open House an Iortrsg adcsonce Draft f2' 10 20 4 f 500 73,920 ToA4.2 Staff COn!Gen .s Callan N�bSc Open House Reruns' 2 2 $470 7osk4.3 Ian:eng 0rdr,onee OSOfl J3 2 4 Task 4.4 cant 2onng Ordnance CommiteeJPfan Cormmisiasn PvhZa $644 He a rng/Recwsvnendafon Meet g 6 6 $ 2001 3}.610 ff ]] ring and Adop€oh ldeerng en Zoning Ordna� v !Draft 1 4 4 Task 4S Corrsrrwss Cou�Te i 2 y 100 $1.150 Twk 4.6 Fral Ionhg Os xi 2 2 $260 Phase Mw Zordng Map PreparaHon and Adoption $17,230 TaA5.1 Tow and Gty SloN WOrksess- to Discuss stop Droffng 12 $6 2 ; 4001 $3.760 Task 5.2 Ion4s9 Teri Pretn�wy2or�ng ?tap 4 4 20 $2.340 task 5,3 Zonis Map Drans t l and J2 a - 12 2 50 $8.120 Task $.4 Ionng Ordnance Corranitlee worluessSOrs fo Rrr'ew Zrnng Nap Draft f2 to 24 j 400 $5,140 Task 5.5 Puble Open Hausa on Z-Mi g Map Draft 43 6 16 8 4 f 500 $3340 Task S.6 Staff COn!erence CaIIoa Psrbre Open Howe Resshls 2 2 + ;170 cask Si Zonng 7'up craft 04 2 2 Task 5.8 2anng Ordnance CMrlilkee/PIOn Cornmifkm PvbK Hearrs4 /Recorrmrendaron hkeeing 4 4 1 $ 100 $1A95 T.A.S.9 Ionngflop Dra {IDS 2 2 2 I 3510 Task 5,t0 Common Counci Fublc Hemksg and Adop „ °on 7 saefng on Zan'ng Map 6 I I ; 100 31 AS5 TaskI ., u l ianng 11"ap 2 2 f 100 $410 fosk6.1 SWlf Tronhg SerrFrsw kAf 2t0 $1 ,910 TORS -2 OrrGoaIg AdmhSka "era Svppod eded Tots! Hours by PostHon 4 8stlmoled Project Cos$ 416 2 is 118 S4 " $4,940 1 4110,070 • 1ask— Rhos!era4s ma notregvred hylfafe Stohste IYA are 6s64ded lorespond so the Glyn des4e for svbstanfal puVc"h o,v emcnt These fasts may be reconsidered based on C7y needs, sclsec;L&, and bvdgel. "legal counsel sn+xk as doected by Cry. AddT.onvl tasks rcay oSo be ou€iw+¢ed by Cby. Experience and References References for design regulations and ordinance and map projects include: Hoyt Park Area Residential Character (2x311 -) See enclosed sample As a chapter of the Neighborhood Plan, these guidelines are intended to help residents design and construct improvements to their property that improve the livability of their homes and protect and streng- then the unique characteristics of the neighborhood. Jule Stroick, Planner IV, Neighborhood Planning 215 Martin Luther King Jr Blvd, Madison, Wisconsin (608)267 -8744 JStroick @cityofmadison.com Overlay District and Zoning Code (2004) See enclosed sample Simultaneously with the development of the new code, Vandewaile & Associates crafted an overlay district for the Highway 20 Corridor. In addition to pro- viding building and site standards, the overlay district addressed future access points and subdivision stan- dards to ensure development, regardless of its use or design, was located in the most appropriate loca- tions. The Code also includes a design review process that ensured a seamless integration of the general zoning standards with specific overlay standards. Nate Kieffer, Zoning Administrator 312 N. Main Street, Galena, Illinois (815) 777 -1050 nkieffer @cityofgalena.org Marshfield Ordinance & Ailap (2017 -) See enclosed sample (draft in progress) Our most recent hybrid zoning ordinance, the City of Marshfield ordinance implements local plans and helps the community achieve redevelopment and sustainabillty objectives. It includes a unique Campus Development District, several other mixed used zoning districts, numerous graphics to illustrate regulations, and detailed description of all zoning procedures. This project also incorporates extensive public out- reach to ensure buy in and smooth adoption. Josh Miller, Planner and Zoning Administrator 630 S. Central Avenue, Marshfield, Wisconsin (715) 486 -2075 josh.rnilier@ci-marshfield.wi.us Residential Design Guidelines (2010) As a well - established and highly desirable suburb of St. Louis, Kirkwood was confronted by a growing number of tear -downs being replaced with new homes that differed significantly from the styles and sizes of their exisfing neighbors. To protect the character of its neighborhoods while also facilitating the need to update its housing stock, Vandewalle & Associates assisted the City in preparing a detailed set of specific yet flexible design guidelines and a review process to guide homebuilders on how to meet their objectives while also respecting and enhancing the homes around them. Jeremy Knapp, Zoning Administrator 139 S. Kirkwood Street, Kirkwood, Missouri (314) 984 -5907 knappjf @kirkwoodmo.org Stoughton Ordinance & Map (2008 -2409) Rodney Scheel, Planning Director 381 E. Main Street, Stoughton, Wisconsin (608) 873 -6619 RJScheel @ci.stoughton.w1.us Watertown Ordinance & r Map (2001 -2002) Joe Radocay, City Engineer 106 Jones Street, Watertown, Wisconsin (920) 262 -4050 JoeR @cityofwaterlown.org Sheboygan Ordinance & Map (1996) Steve Sokolowski, Manager of Planning and Zoning 828 Center Avenue, Sheboygan, Wisconsin (920) 459 -3382 ssokolowski @cLsheboygan.wi.us VANDEWALLE & ASSOCIATES / MADJSON: 608- 255 -3988 / MILWAUKEE: 414- 421 -2001 / WWW.VANDEWALLE.COM 27 VANDE -1 OP ID: NH CERTIFICATE OF LIABILITY INSURANCE 1 DATE 0611/7113 ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Phone: 608 - 257 -3795 Hausmann - Johnson Insurance Inc 700 Regent St., PO Box 259408 Fax: 608 - 257 -4324 Madison, WI 53725 -9408 Hausmann - Johnson Insurance CONTACT NAME: IFAX A/C NNO Ert : AIC No E -MAIL ADDRESS: INSURER (S) AFFORDING COVERAGE NAIC S 03111114 INSURER A:SOCietY Insurance 15261 PREMISES Ea occurrence INSURED Vandewalle & Associates, Inc. PO Box 259036 INSURER B: $ 5,00 PERSONAL & ADV INJURY $ 1,000,00 Madison, WI 53725 INSURER C : GENERAL AGGREGATE $ 2,000,00 KEN'L AGGREGATE LIMIT APPLIES PER: POLICY FX PRO- LOC PRODUCTS - COMP /OP AGG INSURER D: INSURER E: A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED X HIRED SAUTOS X NON -OWNED AUTOS INSURER F: CAP520879 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLSUBR POLICY NUMBER MMIDDY/YYYY MMIDDYlYYYY LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE 7 OCCUR HOB548627 03/11/13 03111114 EACH OCCURRENCE $ 1,000,00 PREMISES Ea occurrence $ 100,00 MED EXP (Any one person) $ 5,00 PERSONAL & ADV INJURY $ 1,000,00 GENERAL AGGREGATE $ 2,000,00 KEN'L AGGREGATE LIMIT APPLIES PER: POLICY FX PRO- LOC PRODUCTS - COMP /OP AGG $ 2,000,00 $ A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED X HIRED SAUTOS X NON -OWNED AUTOS CAP520879 03/11/13 03/11114 COMBINED SINGLE LIMIT Ea accident $ 1,000,00 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ • X UMBRELLA LIAR EXCESS LIAB OCCUR UXL520880 03/11/13 03/11/14 EACH OCCURRENCE $ 2,000,00 HCLAIMS-MADE AGGREGATE $ 2,000,00 DIED X RETENTION $ 0 $ • WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA WC519847 01118/13 01/18/14 WC STATU- OTH- X T R LIMIT R E.L. EACH ACCIDENT $ 500,00 E.L. DISEASE - EA EMPLOYEE $ 500,00 E.L. DISEASE -POLICY LIMIT $ 500,00 • Blanket Contents SpcFrm /RC HOB548627 03111/13 03/11/14 400,20 Dedt 50 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) CITYOSH City of Oshkosh Attn City Clerk 215 Church Avenue PO Box 1130 Oshkosh, W154903 -1130 t„AN(;t_LLA I IUN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Lam° © 1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD DATE (h1WDDIYYY1� �- CERTIFICATE OF LIABILITY INSURANCE 0710112013 - -- -'- ......._- --- - - - - -- - - - - -_ __.. - - -- iTH15 CERTIFICATE iS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT (AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT ;CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subiect to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s), PRODUCER CONTACT NAME Karen Bronson Leatzowlnsurance PHONE (3i2 ) 930 -5556 FAx (866) 741 -2778 300 S. Riverside Plaza, Suite 2100 EMAIL ADDRESS karen@leatzowinsurance.com Chicago, IL 60606 INSURER(S) AFFORDING COVERAGE NAIC # INSURED Vandewalle & Associates, Inc. PO Box 258036 Madison, WI 53725 1—cc nn_ce f'FRTIFIrATF MI]MRFR• ...............__.____ —_ !THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD ;INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THS .CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, `EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. - — - —. — . —_..._ INSR ADDLSUBR PO 1 I POLICY EFF POLICY EXP TYPE OF INSURANCE POLICY NUMBER I 1 LIMITS LTR _ - -_ NSR'NNOI _.,.,.___— _ — IMMIDDIYYYYI IMMIDDIYYYY) GENERAL LIABILITY ; EACH OCCURRENCE S COMMERCIAL GENERAL LIABILITY - "" I pAMAGETORENTED PREMISES (Ea occurrence) $ j MED EXP (Any one person) I$ CLAIMS MADE i— ; OCCUR DOES NOT APPLY PERSONAL AND ADV INJURY s ` GENERAL AGGREGATE S .._._ .__._ .__ —._ -. C'EML AGGREGATE LIMIT APPLIES PER . I � t PRODUCTS - COMP /OP AGG $ I :POLICY 1 PRGJECT LCG � ,— 1 S AUTOMOBILE LIABILITY ANY AUTO ?Scheduled Autos j� —' ALL .OWNED Nomowned - i I —_i___ DOES NOT APPLY ( COMBINED SSNGLE LIMB ,(Ea accident) IS BODILY INJURY (Par person) $ 'BODILY INJURY (Per accident) ;$ AUTOS -- Autos Ir ^! Hired Autos --- - - - - -- - -- -' - - -- UMBRELLA LIAB { OCCUR EXCESS LIAR I I CLAIMS-MADE r -- !! I PROPERTY DAMAGE (Per accident) S -- - - -- — - - -' —'— .._.._....-- . - .... DOES NOT APPLY iEnCH OCCURRENCE =S IAGGREGATE $ DED ! RETENTION S I _.�._ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPP.IETORIPARTNEWEXECUTIVE I OFFICERIMEM8ER EXCLUDED? __._.___ NIA II ( I ! DOES NOT APPLY �. WC STATU• OTH- + "TORY LIMITS �ER I E.L. EACH ACCIDENT $ f E L DISEASE EA EMPLOYEE $ iE L.,DiSEASE POLICY LIMIT , is (i 1,000,000 each claim A PROFESSIONAL LIABILITY 012295624 12/9/2012 i 12/912013 1,000,000 aggregate i DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required) Re: Zoning Ordinance Rewrite CERTIFICATE HOLDER — . _._- ... ................ - - - -- ......_._......_._ _... City of Oshkosh Attn. City Clerk 215 Church Ave PO Box 1130 Oshkosh, WI 54903 -1130 ACORD 25 (2010105) CANCELLATION ULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE RATION DATE THEREOF. NOTICE WILL BE DELIVERED IN ACCORDANCE WITH POLICY PROVISIONS. AUTHORCED REPRESENTATIVE =" LEATZOW INSURANCE _ ^;,��,4,._ .... — Oc 1988 -2010 ACORD CORPORATION. All rights reserved. The ACCORD name and logo are registered marks of ACORD