HomeMy WebLinkAboutAECOM/ 13-08 COM AECOM 920.235.0270 tel
558 North Main Street 920.235.0321 fax
Oshkosh,Wisconsin 54901
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June 21, 2013 DEP . }= `���ISCONS N �� CLERK'S�S iV l' E
OSHKOSH,
Mr. David Patek
City of Oshkosh
215 Church Avenue
Oshkosh, Wisconsin 54903-1130
Subject: Proposal for Environmental and Construction Material Testing Services Related to
City Contract 13-08 Oshkosh Public Works Facility, Oshkosh,Wisconsin
AECOM Proposal No. OPP-210495
Dear Mr. Patek:
AECOM Technical Services, Inc. (AECOM) is presenting this proposal for the environmental
engineering and construction material testing services related to the construction of the new Oshkosh
Public Works Facility, Oshkosh,Wisconsin. AECOM was involved in prior phases of the project,
including Geotechnical Site Evaluation; Environmental Phase I and II; remediation planning, asbestos;
and hazardous materials inspections; demolition planning; underground storage tank abandonment;
impacted soil cleanup activities; Wisconsin Department of Natural Resources(WDNR) permitting, which
included Low Hazard Exemptions for beneficial reuse of lead painted concrete; and Construction on a
Historic Fill Site. AECOM has worked closely with the City of Oshkosh, Kueny Architects, and WDNR to
secure these permits. AECOM's continuing involvement is recommended to maintain consistency with
permit documentation requirements, retain consistent knowledge with site conditions, and provide
effective response to unknown issues that may arise. This proposal provides an outline of
environmental services anticipated for this project.
In addition, AECOM is proposing to provide material testing services. AECOM will provide qualified
staff to perform construction material testing services. This work will be coordinated with the City of
Oshkosh and Kueny Architects to determine the type, frequency, and location of testing services. The
proposed scope of work is provided below.
We understand the project will be broken into phases. The work is tentatively scheduled to start in
July 2013 and end in 2015. Therefore, we have attempted to budget the work effort with this schedule
in mind.
Scope of Services - Environmental Services
Contaminated Soil Management
Based upon the WDNR permit requirements, the contaminated soil removed from the project
excavations will be managed as a special solid waste and disposed off-site into Waste Management
Valley Trail Landfill in Berlin,Wisconsin; or it will be reused on site. Three waste stream profiles have
been identified at the site: general fill/solid waste, general petroleum contamination, and waste oil
contamination.
This document includes proprietary data that shall not be duplicated,used or disclosed outside City of Oshkosh for any purpose other than to
evaluate this document.This restriction does not limit City of Oshkosh's right to use information contained in this document if it is obtained
from another source without restriction.
A=COM 2
We propose to have an AECOM representative on site to observe and identify the excavation areas
containing petroleum impacted soil requiring disposal. This will be accomplished through visual and
olfactory observations(sheen, petroleum product, stained soils, and petroleum odors), and field
screening of the soils excavated for obvious signs of contamination. The AECOM field staff will use a
photo ionization detector(PID)to field screen the excavated soils. PID field screening readings of
15 instrument units(equivalent to ppm)or higher will be considered contaminated and hauled to the
Valley Trail Facility. Nonpetroleum impacted fill soils/soilid waste that can be reused for site fill will be
segregated and reused. Nonpetroleum impacted fill soils/solid waste deemed not usable as backfill
material will be hauled to the Valley Trail Facility for disposal.
The contaminated soil disposed of in a landfill requires manifesting, which needs a signature by an
authorized representative of the City of Oshkosh. To expedite the processing of the landfill profile
acceptance applications and soil removal activities for this project, the City of Oshkosh will delegate
authority to AECOM to sign the waste profile application and transportation manifests on behalf of
(acting as an agent for)the City of Oshkosh. It is understood that the City of Oshkosh will remain the
responsible party for all final decisions regarding management and disposal of contaminated
materials encountered during this project. By authorizing this proposal, the City of Oshkosh will also
be authorizing Paul F. Timm and his designees of AECOM to act as the authorized agent for the
City of Oshkosh for completing the waste profile and transportation manifests, as needed, to dispose
the contaminated soil under this contract.
Contaminated Groundwater Management
Groundwater removed from the project excavations will be collected and pumped into the Oshkosh
sanitary sewer system under the conditions provided in the temporary discharge permit obtained by
AECOM, on behalf of the City of Oshkosh. AECOM proposes to be on site periodically to make sure
the contractor is discharging groundwater in accordance with the temporary discharge permit.
Underground Utilities
Utilities running through the solid waste fill and petroleum impacted areas could create routes of less
resistance for gases and liquids to migrate into and from the site. In compliance with the permit
requirements, utilities entering and leaving the project area limits, as depicted on the Construction Plan
Sheets, will have a trench plug. Trench plugs will be placed where the utility line enters a structure.
AECOM proposes to document the location, construction, and size of each trench plug.
Vapor Mitigation
A vapor barrier, comprised of an impermeable liner and passive venting system, will be installed below
structure slabs and foundations to prevent the migration of moisture and vapors produced by the solid
waste fill and/or petroleum impacts left in place. This vapor barrier, consisting of a polyethylene (PE)
geomembrane sealed at the seams, provides a continuous barrier between the subsoil and floor slab.
The passive venting system will be comprised of perforated piping between the building foundations,
floor slab, and subsoil. AECOM proposes to document this barrier's installation.
Phase I Construction Documentation Report
This report will summarize subsurface soil and groundwater environmental conditions encountered
during Phase I construction. In addition, this report will provide environmental construction
documentation for the structures that will be completed in this phase.
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
AZCOM 3
Phase II Construction Documentation Report
This report will summarize subsurface soil and groundwater environmental conditions encountered
during Phase 2 construction. In addition, this report will request site closure from WDNR for open
cases.
Post-Construction Groundwater Sampling and Summary Report
This report will summarize subsurface soil and groundwater environmental conditions encountered
during installation of new perimeter groundwater monitoring wells. We anticipate the WDNR will
require at least two quarters of monitoring as part of WDNR site closure requirements. For budgeting
purposes we have included costs for installation of six, 15-foot deep groundwater monitoring wells.
The wells will be developed and sampled in accordance with WDNR guidelines. Two quarterly
groundwater sampling events for Volatile Organic Compounds, Polynuclear Aromatic Hydrocarbons,
and RCRA metals are included.
Scope of Services - Construction Material Testing and Observations
The scope of services we propose to provide on this project are based on a request by Kueny
Architects and are described below. Services not listed or that are requested during the project can be
added on request. All test data and observations will be forwarded to the City of Oshkosh and Kueny
Architects for review and verification of compliance with plans and specifications. Please note the
frequency of testing can be modified as test results become available.
Task A—Cast-in-Place Concrete
During cast-in-place concrete work for columns, beams, slabs, and decks,we propose to provide a
technician to perform the following services:
• Check ready mix truck ticket for approved concrete mix number
• Test consistency(slump of fresh concrete for each set of cylinders cast)
• Perform air content tests for each set of cylinders cast for air entrained mixtures
• Measure concrete and ambient temperatures at placement time for each set of cylinders cast
• Record batch-to placement time
• Cast a set of 4-inch by 8-inch or 6-inch by 12-inch compressive strength specimens consisting
of five cylinders for each set of cylinders cast, so that two cylinders can be tested at seven days
and 2 cylinders tested at 28 days. An additional cylinder will be cast and tested at 28 days
when 4-inch by 8-inch cylinders are used. The remaining cylinder will be held in reserve in
case additional testing is required. We will initially cure the cylinders on-site and then transport
the cylinders to our laboratory the following workday for moist curing and subsequent testing.
The frequency of testing will be for each day's pour for each concrete mix, change of source,
each 100 cubic yards of concrete poured.When temperatures are below or expected to fall
below 45 degrees F, two additional cylinders will be made and cured in the field under
conditions approximating conditions affecting the concrete they represent. One will be tested at
seven days, the other at 28 days.
• Forms will be observed for cleanliness prior to concrete placement.
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
AECOM 4
• Prior to placement of concrete, our representative will check the mild steel reinforcement
columns, beams, slabs, shear walls, and deck for bar size, length, number of bars, and overall
configuration, and compare to approved shop drawings.
Task B -Earthwork, Foundation and Utilities
We anticipate the installation of the rammed aggregate piers will be documented by the contractor
during installation. AECOM maybe contracted directly with the contractor for this work. Based on our
experience, this is an industry standard approach since the rammed aggregate pier supplier provides a
warranty on the design, installation, and performance of the piers.
During foundation excavation, subgrade preparation, structural fill placement, building pad preparation,
compaction of the sub-base in the slab-on-grade areas, backfilling around the interior of foundation
walls, footings, rammed aggregate piers, grade beams, and utility trenches, we propose to perform the
following services while on site:
• Observe soil conditions at the base of the foundation excavations and compare to the soil
bearing strata recommended in the AECOM Geotechnical Report, dated October 29, 2012,
and the rammed aggregate pier design criteria and recommendations.
• Observe subgrade soil at design elevation or prior to fill placement to evaluate if unsuitable
soils, organics, topsoil, or other materials determined to be unsuitable have been stripped.
• Observe proof roll of the slab-on-grade area for evidence of deflection and/or rutting, and
provide recommendation to improve unstable or unsuitable soil.
• Obtain from the project site samples of the proposed fill, backfill, and aggregate base
course for laboratory testing consisting of a modified Proctor in accordance with
ASTM D1557.
• Perform in-place density testing of the engineered fill during building pad preparation;
backfilling around interior column footings, footings, and along the interior of foundation
walls and grade beams using a nuclear moisture density gauge or Dynamic Cone
Penetrometer(DCP). The frequency of testing will be based on type of fill, depth, and size
of areas of fill placement. In general, one density test for each 50 cubic yards per 12-inch
lift or for each 100 lineal feet per 12-inch lift in utility trenches will be performed.
• Perform in-place density tests on the sub-base under the slab-on-grade using a nuclear
moisture density gauge or DCP.
• Perform in-place density testing for fill placed and compacted in the top four feet from the
surrounding grade in the utility trenches using a nuclear moisture density gauge or DCP.
Task C -Structural Steel
During structural steel erection operations, a Steel Technician will perform the following tests and
observations in accordance with project documents:
1. Field-Bolted Structural Connections
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
Azami 5
• Review the installation of high strength fasteners for conformance with the
requirements of Sections 2, 3, and 8 of the American Institute of Steel Construction's
Specification for Structural Joints using ASTM A325 or A490 Bolts.
2. Field-Welded Structural Connections
• Review of applicable welding procedures, welder's certification, and material test
documentation for conformance to the applicable specification requirements and
approved submittals
• Visually review weldments for conformance to the visual acceptance criteria
established by the American Welding Society's (AWS's)Structural Welding Code D1.1
• Perform appropriate nondestructive evaluation, via liquid penetrant or magnetic particle
method, on visually suspect weldments.
• Perform nondestructive evaluation, via ultrasonic method, on penetration weldments of
effective thickness greater than 5/16 inches, for conformance to the Ultrasonic
Acceptance-Rejection Criteria (Table 6.2)of the AWS's Structural Welding Code D1.1
3. Metal Deck
• Check that the roof deck and composite metal deck are placed and connected in
accordance with manufacturer's recommendations and approved shop drawings.
Check deck puddle welds for quality, count, size, and spacing.
• Check that adjacent deck sheet connections have been completed (using button-punch
or attachment screws), and that spacing of these connections is in conformance with
the approved shop drawings.
• Check count for conformance to structural drawing and bend at least two shear
connectors for each day of installation.
• Observe 360°welds for shear connector for conformance to AWS requirements.
Please note this task may be subcontracted based on final site construction schedule.
Task D—Masonry
During masonry construction, we propose to have a Technician perform the following while on site:
• Sample masonry mortar from the mason's board in general accordance with ASTM C780 for
compressive strength requirements. Our representative will prepare one set of six 2-inch x
4-inch samples of masonry mortar for compressive strength testing for each site visit.
• Sample grout in general accordance with ASTM C1019 for compressive strength testing
requirements. Our representative will prepare one set of six 3-inch x 6-inch samples of grout for
compressive strength testing for each site visit.
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
-COM 6
Task E—Bituminous Concrete Pavement
During subgrade preparation, pavement base course and bituminous concrete installation, our field
representative will perform the following while on site:
• Observe the contractor's stringline for comparison of the prepared subgrade and finished grade
to the required (design)total pavement thickness.
• AECOM's representative will observe proofrolling of the subgrade and provide
recommendations for improving subgrade if areas of excessive pumping and/or rutting are
observed prior to placement of fill or aggregate base course.
• Perform in-place density tests on the aggregate base course. Testing will be performed using
conventional nuclear moisture density gauge or DCP testing techniques at the frequency
required in the specification.
• Check the loose lift thickness of the bituminous concrete during placement.
• Check the delivery and mat temperature of the bituminous concrete mixes during paving
operations.
• Estimate degree of compaction of the bituminous concrete mixture using a nuclear density
gauge.
• A sample of the bituminous concrete will be delivered to our laboratory for gradation and
extraction tests, and the results will be compared to the approved job mix formula.
• Witness the surface smoothness.
Task F- Project Management and Reporting
Our field representative will prepare Daily Field Reports for each site visit. This report will summarize
our observations and field test results. Observations and test results will be compared to project
specifications. During construction, our Project Manager will review and transmit field and laboratory
reports to the project team on a periodic basis.
A Corrective Action Log for field related items in our work scope that are observed by our representative
and do not meet specifications will be prepared and submitted with the Daily Field Reports. As deficient
items are corrected, they will be removed from the log.
AECOM proposes a team comprised of Paul Timm, Account Manager; Andrew Mott, Environmental
Project Manager; Tim Wolf, Construction Material Testing Service Manager; and Mark Magee, Shannon
Allen, and John Kirschner, Field Staff. This proposed team is comprised of AECOM staff that
understand client expectations, have previous project involvement, have been involved with similar
projects, understand respective project responsibilities, and provide a reasonable cost approach with
sensitivity to overall project cost.
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
A=COM
Estimated Cost
The estimated cost for environmental documentation and construction material testing services is
$429,475, as summarized in the table below. A detailed breakdown of level of effort per assigned staff
is attached. Please note the estimated level of effort is based on assumptions provided on the labor
estimate. AECOM will only charge for actual incurred costs. If the project is completed outside of the
assumptions, AECOM may request to reduce or increase the budget accordingly.
Service Estimated Fee
Environmental Documentation $269,125
Construction Material Testing $160,350
Total Estimated Cost $429,475
We propose to provide the services described in this proposal on a time and material basis in
accordance with the negotiated January 2013 Fee Schedule and April 2009 General Conditions of
Service with the City of Oshkosh for the duration of the project. Please indicate your acceptance of this
proposal by having an authorized representative execute the attached Authorization Form and return it
to our office.
We appreciate the opportunity to provide engineering services to the City of Oshkosh. If you have any
questions regarding the proposed project approach or corresponding costs, please contact us at your
convenience.
Sincerely yours,
aul F. Timm David Sen elds Ii
Account Manager Operations Manager, Environment
I
ot, lrilP
Project Manager
Attachments: Project Cost Estimate
Authorization Form
AECOM General Conditions of Service—City of Oshkosh, April 2009
AECOM Commercial Terms for City of Oshkosh
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
�/�7 COA1 AECOM 920.235.0270 tel
558 North Main Street 920.235.0321 fax
Oshkosh,WI 54901
Authorization
June 21, 2013
I hereby certify that the necessary provisions have been made to pay the liability, which will accrue
under this contract.
I hereby authorize AECOM to proceed with the scope of work for Environmental and Construction
Material Testing Services, Related to City Contract 13-08 Oshkosh Public Works Facility, Oshkosh,
Wisconsin, as described in AECOM's proposal No. OPP-210495, dated June 19, 2013, with a
budget authorization of$429,475 under the general terms and conditions specified in the proposal.
�"— 7_ !0- 20/3
Sign ture Date
Mark A Rohloff
Print Name
City Manager
Title/Organization
Signature 1 Date
Pamela R. Ubrig
Print Name
City Clerk
Title/Organization
i 0
.►,AL.A _ 11�,11 1- 10-J013
'tu w Date
Lynn A. orenson
Print Name
City Attorney
Title/Organization
/2)h3
(WC-C-A)--D
Signature v Date
Peggy A. Steeno
Print Name
Director of Finance
Title/Organization
AECOM 2
I agree to accept invoices from AECOM via e-mail and not postal mail:
❑ Yes
Signature:
E-mail address:
Recipient Mr/Ms:
Return to:
Name: Paul Timm
558 N. Main Street
Address: Oshkosh, WI 54901
Phone: 920.236.6718
e-mail: paul.timm @aecom.com
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Commercial Terms for City of Oshkosh
Time and Materials Agreement
Effective January 1,2013
SCOPE OF SERVICES — AECOM Technical Services, Inc., referred to herein as "AECOM", will perform the services described in its
Proposal, or, in the absence of a proposal, as defined in writing and approved by AECOM and Client, referred to herein as "Services" in
accordance with the following"Commercial Terms". These services shall be performed on a Time and Materials basis.
BILLING RATES
STAFF-Charges for all professional,technical and administrative personnel directly charging time to the project will be calculated and billed
on the basis of the following staff category hourly"Billing Rates". Billing Rates are in U.S.dollars, net of all applicable taxes,duties,fees and
related charges,and include fringe benefits,burden and fee.
STAFF RATE/HOUR
Crotteau, Kathryn;Halbach,Cassie; Hansmann,Michelle;Heise!,Tiffany;Hoida,Thomas;Kistner,Amy; $60.00
Worzella,Betty;'Scholz,Carolyn;Fannin,Roxanne;Valenta,Jacob;Wondrash,Michael
DesRochers,Rebecca;Kirchner,John;Koslowsky,James,Phillips,Matt;Duckart,Ryan $70.00
Allen,Shannon;Engels,Linda;Joachim,Doug;Krueger,Karl;O'Connell,Dan;Reimes,Shawn; Rogers,Christopher, $80.00
Koch, Larry;Breunig,Adam; Lemoine,Sarah
Bartlein,Ashley:Engelhardt,Sarah $85.00
Brady,Sean;Carlson,Jeffrey S;Hanson,Joseph; Murphy,Jill;Vasiliev,Alexandru; Braatz,Dan;Milanowski,Renita $90.00
Dutler,Nick;Hansen,Craig;Jacobson,Theran;Johst,Mike;Modahl,Steve;Pamperin,Paul; $100.00
Warner,Justin;Armitage, Dale,Carrillo,Victor;Bickett,Joshua;Vannieuwenhoven,Mark;Peeters,Robert
Gahagan, Kimberly;Ultenbroek,Nicholas;Mark, Magee $105.00
Dean,Chuck;Diemer,Peter;Mottl,Robert;Wegner,Mike;Wood,Tim $110.00
Hurlebaus,Jen;Padar,Craig; Rubsam,Kurt;Schuenemann,Craig;Thomas,Jeremy,Wolf,Timothy,Price, Eric $115.00
Everson,David;Freimund,Michelle,Tesch,Jan $120.00
Atkins,David; Burger,Caroline; Mott,Andrew $125.00
Ruetten,Cindy;Voorhees,John;Hagen, Kevin $135.00
Adams,James;Cole,Albert;011endorf,Amy;Timm,Paul,Grumann,Steve:Tarmann,Scott $150.00
Gundlach, Bob;Patik, Mike;Peterson,Terrance;Pirrung,Donald,Anson,Clement $160.00
Mattfield,Kelly,Looney, Bill $185.00
Bachhuber,James;Bushell,Ted;Kiefer,Tony;Rittmeyer,David;Tarvin,Paul;Woodrich,Randy,Refai,Terek; $195.00
Lucht,James
AECOM may revise these rates annually. All staff personnel have been classified in the above staff categories based on discipline skills,
education and experience level.AECOM reserves the right to add staff to this Fee Schedule as projects progress and budgets are developed.
Revised Fee Schedules will be mutually agreed upon .
All travel, to a maximum of eight hours per day, will be charged at the Billing Rates. Billing Rates are based on a forty-hour work week.
Overtime hours for exempt employees(non-hourly)will be charged at the standard Billing Rates. Overtime hours of non-exempt(hourly-non-
supervisory)employees are charged at 150%of the Billing Rates.
LITIGATION SUPPORT-In the event that AECOM's employees are requested by Client or compelled by subpoena or otherwise by any party
to give expert or witness testimony or otherwise participate in a judicial or administrative proceeding involving the Client at any time, Client
shall compensate AECOM at 150%of the Billing Rate, including preparation time,and shall reimburse AECOM for all out of pocket costs as
provided herein.
RETAINER —AECOM may require advance deposit of funds on specific projects based upon project cost estimates. In those instances,
AECOM and the Client will mutually provide terms for the deposit of advance payments and provisions for crediting such advances against
invoices for Services completed.
OTHER DIRECT COSTS -"Other Direct Costs"are all costs and expenses incurred by AECOM directly attributable to the performance of
Services together with a five percent(5%)fee for costs . Other Direct Costs include subcontracts,materials, shipping charges, special fees,
permits,special insurance and licenses,outside computer time,and miscellaneous costs. Travel and travel-related expenses and equipment
purchased for a project with advance authorization are computed on the basis of actual cost plus a five percent(5%)fee. All other internal
expenses(reproduction,telephone,facsimile,etc.)will be charged with five(5)percent mark up.
AZc0AI Page 1 of 2 Form 103B(01/12)
INVOICING AND PAYMENT- Invoices will be issued monthly or twice per month at AECOM's option. Invoices will include a listing of staff
categories,hours worked,rates,and the Other Direct Costs. Invoices will be sent electronically. Any variance from this invoice format will be
completed at the client's expense. Payments can be made by electronic funds transfers to the routing number listed on the invoice or
manually to the address appearing on the invoice due upon receipt. Invoices not paid within thirty(30)days are subject to interest from the
31st day at the rate of 1-1/2%per month(18%per annum)but not to exceed the maximum interest allowed by law. In addition,AECOM may,
after giving seven(7)days written notice to Client,suspend Services without liability until the Client has paid in full all amounts due AECOM on
account of Services rendered and expenses incurred including interest on past due invoices or terminate Services without liability. If there is a
disputed amount on an invoice, Client agrees to pay all undisputed amounts in the thirty(30)day period. In the event that AECOM places
Client's account in the hands of an attorney for collection, Client agrees to pay AECOM all fees and expenses, including attorneys'fees and
expert fees,necessitated thereby.
SECURITY INTEREST—Client hereby grants AECOM a security interest in and to any and all machinery,equipment,other rights,assets,and
property, tangible and intangible, wherever located, now owned or hereafter acquired by Client from AECOM, and any and all proceeds,
additions or accessions to any and all of the foregoing, to secure the payment and performance by Client of any and all direct or indirect
obligations,indebtedness and claims,whether contingent or fixed,now existing or hereafter arising,from Client to AECOM.
ESTIMATES OF COSTS AND SCHEDULES -AECOM's estimates of costs and schedules are for Client's budget and planning assistance
only. Cost and schedule estimates are based on AECOM's best judgment of the requirements known at the time of the proposal and can be
influenced favorably or adversely by Client needs and other circumstances. AECOM will endeavor to perform the Services and accomplish
the objectives within the estimated costs and schedule, but in no event shall AECOM's estimate be interpreted as a not-to-exceed or fixed
price. In the event AECOM is required to exceed its original estimate for any reason,the Client may wish to(1)redefine the scope of Services
in order to accomplish Client's budget objectives,or(2)terminate Services at a specific expenditure level. If option(2)is chosen,AECOM will
turn over all information to the extent completed at the authorized level without further obligation or liability to either party except payment for
Services performed. Notwithstanding any other terms to the contrary,AECOM shall be entitled to a change order for additional compensation
or additional time to perform its work, in the event that work outside the Services is requested or required to be performed by AECOM, or in
the event that the assumptions underlying AECOM's proposal prove to be different from the facts actually encountered by AECOM during the
performance of the Services.
AGREEMENT-These Commercial Terms Form 103B(01/12)and the attached Negotiated General Conditions Form 102(2009)govern the
performance of the Services and rights and obligations of the parties.
A=COM Page 2 of 2 Form 10313 City of Oshkosh(01/25/13)
AECOM
AECOM
General Conditions of Service — City of Oshkosh
April, 2009
These General Conditions of Service,including any Supplemental Conditions of Service which are or may become applicable to the services
described in AECOM's Proposal,are incorporated by reference into the foregoing Proposal and shall also be incorporated by reference into any
Agreement under which services are to be performed by AECOM for the Client. No agreement or understanding,oral or written,which in any way
modifies or waives these General Conditions of Service,shall be binding on AECOM(whether contained in the Client's purchase forms or
otherwise)unless hereafter made in writing and executed by AECOM's authorized representative.
Section 1: Scope of Work
a. The scope of work and the time schedules defined in the Proposal are based on the information provided by the Client and shall be
subject to the provisions of this agreement. If this information is incomplete or inaccurate,or if site conditions are encountered which
materially vary from those indicated by the Client,or if the Client directs AECOM to change the original scope of work established by the
Proposal,a written amendment to the Agreement equitably adjusting the costs,performance time,and/or terms and conditions
thereunder,shall be executed by the Client and AECOM as soon as practicable. AECOM,at its discretion,may suspend performance of
its services until such an Amendment has been executed and,if such an Amendment is not agreed to within a reasonable time,AECOM
may terminate this Agreement. In the event this Agreement is terminated pursuant to this Section,the Client shall pay AECOM for all
services performed prior to termination and termination expenses as set forth in Section 15c of these General Conditions of Service.
Section 2: Billings and Payments
a. Payments for services and reimbursable expenses will be made on the basis set forth in the attached proposal. AECOM shall
periodically submit invoices for services performed and expenses incurred and not previously billed. Payment is due upon receipt. For
all amounts unpaid after 30 days from the invoice date,as set forth on AECOM's invoice form,the Client agrees to pay a finance charge
of one and one-half percent(1-1/2%)per month,eighteen percent(18%)annually.The fees described in this agreement may be adjusted
annually on the anniversary date of the effective date of this agreement.
b. The Client shall provide AECOM with a clear written statement within fifteen(15)days after receipt of the invoice of any objections to the
invoice or any portion or element thereof. Failure to provide such a written statement shall constitute a waiver of any such objections and
acceptance of the invoice as submitted.
c. The Client's obligation to pay for the services performed by AECOM under this Agreement shall not be reduced or in any way impaired by
or because of the Client's inability to obtain financing,zoning,approval of governmental or regulatory agencies,or any other cause,
reason,or contingency. No deduction shall be made from any invoice on account of penalty or liquidated damages nor will any other
sums be withheld or set off from payments to AECOM. Client further agrees to pay AECOM any and all expenses incurred in recovering
any delinquent amounts due,including,but not limited to reasonable attorney's fees,arbitration,or other dispute resolution costs,and all
court costs.
d. If any subpoena or court order is served upon AECOM and/or any of its staff,subconsultants or subcontractors requiring presentation of
documents or the appearance of AECOM's staff,subconsultants or subcontractors at a trial,deposition,or for other discovery purposes
arising out of AECOM's services performed under this Agreement,Client will pay AECOM's fees(if any)applicable to AECOM's
compliance with the subpoena or court order. Fees will be based on actual units used at the standard rates in effect at time of service
upon AECOM of the subpoena or court order. Billings shall include time and expenses incurred gathering,organizing,duplicating
documents,preparing to give testimony,travel,and testifying in deposition or trial.
Section 3: Right of Access
a. If services to be provided under this Agreement require the agents,employees,or contractors of AECOM to enter onto the Project site,
Client shall provide right-of-access to the site to AECOM,its employees,agents and contractors,to conduct the planned field
observations or services.
b. If the scope of services includes,or is amended to include,the performance of exploratory borings or test pit excavations,Client will
furnish to AECOM all diagrams,and other information in its possession or reasonably attainable by Client indicating the location and
boundaries of the site and subsurface structures(pipes,tanks,cables,sewers,other utilities,etc.)in such detail as to permit identifying,
in the field,boring/test pit locations which will avoid interferences with any subsurface structures. AECOM will utilize"Diggers Hotline"to
locate and mark public utilities. Client shall indemnify and hold AECOM harmless from liability on account of damages to subsurface
structures or injury or loss arising from damage to subsurface structures,the locations of which are not indicated or are incorrectly
indicated by Diggers Hotline or the information provided by the Client.
c. AECOM reserves the right to deviate a reasonable distance from prescribed or selected exploratory boring or test pit locations.
d. AECOM shall take reasonable precautions to minimize damage to the site due to its operations,but AECOM has not included in its fee,
and is not responsible for,the cost of restoration for any damage resulting from its operations. At the Client's request and for additional
fee,AECOM will,to the extent reasonably practicable,restore the site to conditions substantially similar to those existing prior to
AECOM's operations.
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Section 4: Safety
a. It is understood and agreed that,with respect to Project site health and safety,AECOM is responsible solely for the safe performance by
its field personnel of their activities in performance of the required services. It is expressly agreed that AECOM's professional services
hereunder do not involve any responsibility for the protection and safety of persons on and about the Project nor is AECOM to review the
adequacy of job safety on the Project. It is further understood and agreed,and not in limitation of the foregoing,that AECOM shall not be
in charge of,and shall have no control or responsibility over any aspect of the erection,construction or use of any scaffolds,hoists,
cranes,stays,ladders,supports,or other similar mechanical contrivances or safety devices as defined and interpreted under any
structural work act or other statute,regulation,or ordinance relating in any way to Project safety.
b. Unless otherwise specifically provided in this Agreement,Client shall provide,at its expense,facilities and labor necessary to afford
AECOM field personnel access to sampling,testing,or observation locations in conformance with federal,state,and local laws,
ordinances,and regulations specifically,including,but not limited to regulations set forth in OSHA 29 CFR 1926.
c. If,in AECOM's opinion,its field personnel are unable to access required locations and perform the required services in conformance with
federal,state,and local laws,ordinances and regulations due to Project site conditions or operations of other parties present on the
Project site,AECOM may,at its discretion,suspend its services until such conditions or operations are brought into conformance with
applicable laws,ordinances and regulations. If,within a reasonable time,operations or conditions are not in conformance with applicable
laws,ordinances,and regulations,AECOM may,at its discretion,terminate this Agreement. In the event that the Agreement is
terminated pursuant to this Section,the Client shall pay AECOM for services and termination expenses as set forth in Section 15 of this
Agreement.
d. Current regulations promulgated by the Occupational Safety and Health Administration(OSHA)require that a"competent person"
conduct inspections of excavations and review any supporting system if workers are to enter the excavations. See OSHA 29 CFR Part
1926(Subpart P). Under the scope of work incorporated in this Agreement,AECOM does not provide and has not assumed any duties
of inspection and/or monitoring of excavations required of the"competent person"under OSHA 29 CFR Part 1926(Subpart P). AECOM
has neither been assigned nor assumed the authority required of the"competent person"under OSHA 29 CFR Part 1926(Subpart P).
Section 5: Samples
a. Unless otherwise specifically provided in this Agreement or amendments thereto,AECOM reserves the right to discard samples
immediately after testing. Upon request,the samples will be shipped(shipping charges collected)or stored at the rate indicated in the
fee schedule attached.
Section 6: Reports and Ownership of Documents
a. AECOM shall furnish up to six(6)copies of each report to Client. Additional copies shall be furnished at the rates specified in the fee
schedule. With the exception of AECOM reports to Client,all documents,including original boring logs,field data,field notes,laboratory
test data,calculations,and estimates are and remain the property of AECOM. Client agrees that all reports and other work product
furnished to the Client not paid for in full will be returned upon demand and will not be used for any purpose,including,but not limited to
design,construction,permits,or licensing.
Section 7: Standard of Care
a. AECOM represents that it will perform its services under this Agreement in conformance with the care and skill ordinarily exercised by
reputable members of the professional engineering community practicing under similar conditions at the same time in the same or similar
locality.
b. NO OTHER WARRANTY OF ANY KIND, EXPRESSED OR IMPLIED,AT COMMON LAW OR CREATED BY STATUTE,IS EXTENDED,
MADE,OR INTENDED BY THE RENDITION OF CONSULTING SERVICES OR BY FURNISHING ORAL OR WRITTEN REPORTS OF
THE FINDINGS MADE.
c. Any exploration,testing,surveys,and analysis associated with the work will be performed by AECOM for the Client's sole use to fulfill the
purpose of this Agreement and AECOM is not responsible for interpretation by others of the information developed. The Client
recognizes that subsurface conditions beneath the Project site may vary from those encountered in borings,surveys,or explorations and
the information and recommendations developed by AECOM are based solely on the information available.
d. AECOM is not responsible for supervising,directing,controlling,or otherwise being in charge of the construction activities at the Project
site;or supervising,directing,controlling or otherwise being in charge of the actual work of the contractor,its subcontractors,or other
materialmen or service providers not engaged by AECOM.
Section 8: Hazardous Substances
a. Upon entering into this Agreement,the Client shall notify AECOM of all such hazardous substances which it knows or which it reasonably
suspects are or may be present at or contiguous to the Project site or which may otherwise affect the services to be provided. Thereafter,
such notification to AECOM shall be required as soon as practicable after the Client discovers either the presence of hazardous
substances which were not previously disclosed,increased concentrations of previously disclosed hazardous substances,or facts or
information which cause the Client to reasonably suspect the presence of any such hazardous substances. Hazardous substances shall
include,but not be limited to,any substance which poses or may pose a present or potential hazard to human health or the environment
whether contained in a product,material,by-product,waste,or sample and whether it exists in a solid,liquid,semi-solid,or gaseous form.
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b. If all or any part of the scope of work is to be performed in the general vicinity of a facility or in an area where asbestos,dust,fumes,gas,
noise,vibrations,or other particulate or nonparticulate matter is in the atmosphere where it raises a potential health hazard or nuisance to
those working in the area of such conditions,Client shall immediately notify AECOM of such conditions,potential health hazard,or
nuisance which it knows,should know,or reasonably suspects exists and,thereafter,AECOM is authorized by the Client to take all
reasonable measures AECOM deems necessary to protect its employees against such possible health hazards or nuisance. The
reasonable direct cost of such measures shall be bome by the Client.
c. Following any disclosure as set forth in the preceding paragraphs,or if any hazardous substances or conditions are discovered or
reasonably suspected by AECOM after its services are undertaken,AECOM may,at its discretion,suspend its services until reasonable
measures have been taken at the Client's expense to protect AECOM's employees from such hazardous substances or conditions.
Whether or not AECOM suspends its services in whole or in part,the Client and AECOM agree that the scope of services,terms,and
conditions,schedule,and the estimated fee or budget shall be adjusted in accordance with the disclosed information or condition,or
AECOM may,at its discretion,terminate the Agreement. In the event that this Agreement is terminated pursuant to this Section,the
Client shall pay AECOM for all services rendered prior to termination and all termination expenses as set forth in Section 15 of these
General Conditions of Service.
d. In the event that services under this Agreement may involve or relate to hazardous substances,or constituents,including hazardous
waste(as defined by federal,state,or local statutes,regulations or ordinances),whether or not involvement or relationship was
contemplated at the time this Agreement was made or when services by AECOM began under this Agreement,the following conditions
shall also be incorporated into the Agreement and be made applicable thereto:
d.1. In the event that samples collected by or received by AECOM on behalf of the Client contain hazardous substances or
constituents,including hazardous waste,AECOM will,after completion of testing and,at Client's expense,(1)return such
samples to Client,or(2)upon written request and using a manifest signed by the Client as generator,release such samples to
a carrier selected by the Client to be transported to a location selected by the Client for final disposal. The Client agrees to pay
all costs associated with the storage,transport,and disposal of samples. The Client recognizes and agrees that AECOM is
acting as a bailee and at no time assumes title to said samples or substances.
d.2. All laboratory and field equipment contaminated in performing services under this Agreement which cannot be reasonably
decontaminated shall become the property and responsibility of the Client. All such equipment shall be delivered to the Client
or disposed of in a manner similar to that indicated for hazardous samples above. The Client agrees to pay the fair market
value of any such equipment which cannot reasonably be decontaminated and all other costs associated with the storage,
transport,and disposal of such equipment.
Section 9: Construction Monitoring Services
a. "Construction Monitoring Services"is defined as services,furnished by AECOM to the Client,which are performed for the purpose of
evaluating and/or documenting general conformance of construction operations or completed work with Project specifications,plans,
and/or specific reports of the Project. Such services may include taking of tests or collecting samples of natural or manmade materials at
various locations on a project site,and making visual observations related to earthwork,foundations,and/or materials. If the services to
be provided by AECOM under this agreement include or are amended to include Construction Monitoring Services,the provisions of this
Section 9 shall be an integral part of this agreement and applicable thereto.
b. The presence of AECOM field personnel will be for the purpose of providing the client with a professional service based on observations
and testing of the work which is performed by a contractor,subcontractor,or other materialmen or service provider. Such services will
only be those specifically requested by the Client and agreed to by AECOM. Discrepancies between construction operations or
completed work and project requirements which are noted by AECOM field personnel will be referred to the Client,or the Client's
representative,as designated prior to AECOM's involvement in the project.
c. It is understood and agreed by the Client that the observation and testing of natural and/or man-made materials by AECOM in no way
implies a guarantee or warranty of the work of the contractor,subcontractor,or other materialmen or service providers,and the services
rendered by AECOM will in no way excuse such contractor,subcontractor,or other materialmen or service providers from liability in the
event of subsequently discovered defects,omissions,errors or other deficiencies in their work. The presence or absence of AECOM on
the Project site will not affect any obligation of any contractor,subcontractor,or other materialmen or service providers to perform in
accordance with the specifications and plans of the Project. The Client further understands that AECOM is not a quality assurance
representative for any contractor,subcontractor,or other materialman or service provider on the Project.
d. The Client agrees to supply AECOM with specifications,plans,and other necessary material for the Project pertinent to providing its
services.
e. Due to the nature of its services,observing and field testing the work of contractors,subcontractors,or materialmen or service providers
on the Project,AECOM cannot always be responsible for the schedule or length of time its field personnel remain on the Project site.
The time AECOM's field personnel spend on the Project site is dependent upon the schedule of the contractor,subcontractor or
materialman,or service provider whose work they are observing and/or testing. AECOM shall make reasonable effort to utilize its time on
the Project site judiciously,but the Client understands and agrees that any delays,cancellations,rescheduling,overtime or other
construction activities that may alter the anticipated number of hours and the anticipated costs of AECOM on the Project site and that are
beyond the control of AECOM field personnel are legitimate and chargeable time and will be invoiced at the rates designated in the
attached fee schedules.
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f. Part-time work is defined as Construction Monitoring Services provided by AECOM where its field personnel are on the Project less than
five(5)working days per week or less than forty(40)hours per week,or both. It is agreed that the Client will furnish AECOM with a
minimum of one working day's notice,or twenty-four(24)hours notice,whichever is greater,on any part-time work of AECOM if field
personnel are requested. AECOM shall make reasonable effort to provide field personnel on all projects,but reserves the right to
schedule its field personnel as it deems appropriate,including the scheduling of different field personnel from day to day on any given
part-time project of AECOM. The Client agrees to inform AECOM of the anticipated services required by AECOM field personnel on any
day,including but not restricted to the kind and number of tests to be required and the anticipated amount of time the field personnel will
be required on the Project site.
g. All field personnel charges will be made on a portal-to-portal basis. Mileage to and from the Project site will be billed at the rate
designated in the attached fee schedules as will any office engineering time needed to review,evaluate or analyze the field data. All calls
made by the Client or the Client's representative to cancel requested part-time AECOM field personnel must be received by AECOM in
time for AECOM to notify field personnel before they leave for the Project site. AECOM will make reasonable effort to contact its field
personnel as quickly as possible,but reserves the right to bill the Client for time incurred in the event AECOM received a cancellation call
too late for it to intercept the field personnel enroute to the Project site.
Section 10: Opinions of Cost
a. AECOM's opinions of probable total Project costs and Project construction costs,if any,provided as part of the services under this
Agreement are made on the basis of AECOM's knowledge,experience,and qualifications and represent AECOM's judgment as an
experienced and qualified professional engineer,familiar with the construction industry;but AECOM cannot and does not guarantee that
proposals,bids,or actual total Project costs or Project construction costs will not vary from opinions of probable cost provided by
AECOM.
Section 11: Shop Drawings
a. In the event that the scope of services includes review and approval of Shop Drawings or other data which contractor(s)are required to
submit,AECOM's review and approval will be only for conformance with the design concept of the Project and for compliance with the
information given in the Project plans and specifications and shall not extend to means,methods,techniques,sequences,or procedures
of construction,or to safety precautions or programs incident thereto.
b. AECOM's review and approval of Shop Drawings or other data shall not relieve the contractor(s)from responsibility for any variation from
the requirements of the plans and specifications unless the contractor(s)has,in writing,called AECOM's attention to each such variation
at the time of submission and AECOM has given written approval of each such variation by a specific written notation incorporated into or
accompanying the Shop Drawing or other data. Approval by AECOM will not relieve the contractor(s)from responsibility for errors or
omissions in the Shop Drawings or other data.
c. AECOM will accept Shop Drawings or other data submittals only from the contractor(s)required by the Project contract documents to
furnish the Shop Drawings or data. AECOM will reasonably promptly review and approve,or take other appropriate action in regard to,
Shop Drawings or data properly submitted to AECOM.
Section 12: Allocation of Risk
a. IN NO EVENT SHALL AECOM BE LIABLE,WHETHER IN CONTRACT,TORT,OR OTHERWISE,FOR CLIENT'S LOSS OF PROFITS,
DELAY DAMAGES.
b. Subject to any limitations contained in Sec.893.80 and any similar statute,of the Wisconsin Statutes,the City further agrees to hold
AECOM harmless from any and all liability,including claims,demands,losses,costs,damages,and expenses of every kind and
description(including death),or damages to person or property arising out of reuse of the documents without consent where such liability
is founded upon or grows out of the acts or omission of any of the officers,employees or agents of the City of Oshkosh while acting within
the scope of their employment.
c. Under no circumstances shall AECOM be liable for extra work or other consequences due to changed conditions or for costs related to
failure of the construction contractor or materialmen or service providers to install work in accordance with the plans and specifications.
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d. Notwithstanding any other provision of this Agreement,it is further agreed that to the fullest extent permitted by law the Client shall
indemnify and hold harmless AECOM and its employees,agents,contractors and consultants from and against all claims,damages,
losses and expenses,direct and indirect,or consequential damages,including but not limited to attorneys'fees and all Court,arbitration
or other dispute resolution costs,arising out of,resulting from,or related to the presence and/or involvement of hazardous substances,
including hazardous waste,at the Project site or contained in samples collected by or received by AECOM from the Project site. The
indemnification set forth in this paragraph 12.d.extends to claims against AECOM which arise out of,are related to,or are based upon,
the dispersal,discharge,escape,release,spillage or saturation of smoke,vapors,soot,fumes,acids,alkalis,toxic chemicals,liquids,
gases or any other material,irritant,contaminant or pollution in or into the atmosphere,or on,onto,upon,in or into the surface or
subsurface(a)soil,(b)water or watercourses,(c)objects,or(d)any tangible or intangible matter,whether such event or circumstances is
sudden or not. Nothing in this Paragraph 12.d.is intended to indemnify,or shall be construed as indemnifying,AECOM with respect to
claims,losses,expenses or damages to the extent caused by AECOM's own negligent acts or omissions.
Section 13: Liability Insurance
a. AECOM shall abide by the document entitled'INSURANCE REQUIREMENTS FOR"PROFESSIONAL LIABILITY"PROVIDERS FOR
CITY OF OSHKOSH'(a copy of which is attached). In the event the City requires specific inclusions of coverage in addition to that
obtained by AECOM,or increased limits of liability in AECOM's liability policies,the cost of such inclusions or increased limits shall be
borne by the City.The City agrees to provide liability protection for its officers,employees and agents while acting within the scope of
their employment. Subject to any limitations contained in Sec.893.80 and any similar statute,of the Wisconsin Statutes,the City further
agrees to hold AECOM harmless from any and all liability,including claims,demands,losses,costs,damages,and expenses of every
kind and description(including death),or damages to person or property arising out of or in connection with or occurring during the
course of this agreement where such liability is founded upon or grows out of the acts or omission of any of the officers,employees or
agents of the City of Oshkosh while acting within the scope of their employment.
Section 14: Dispute Resolution
a. All claims,disputes,controversies or matters in question arising out of,or relating to this Agreement or any breach thereof,including but
not limited to disputes arising out of alleged design defects,breaches of contract,errors,omissions,or acts of professional negligence,
(collectively"disputes")shall be submitted to mediation before and as a condition precedent to any other remedy. Upon written request
by either party to this Agreement for mediation of any dispute,Client and AECOM shall select by mutual agreement a neutral mediator.
Such selection shall be made within ten(10)calendar days of the date of receipt by the other party of the written request for mediation. In
the event of failure to reach such agreement or in any instance when the selected mediator is unable or unwilling to serve and a
replacement mediator cannot be agreed upon by Client and AECOM within ten(10)calendar days,a mediator shall be chosen as
specified in the Construction Industry Mediation Rules of the American Arbitration Association then in effect.
b.
Notwithstanding any other provisions of this Section 14,in no event shall a demand for mediation be made more than two(2)years from
the date the party making demand knew or should have known of the dispute or six(6)years from the date of substantial completion of
AECOM's participation in the Project,whichever date shall occur earlier.
c. All mediation or arbitration shall take place in the City of Oshkosh,Wisconsin,unless Client and AECOM agree otherwise. The fees of
the mediator or arbitrator(s)and the costs of transcription and other costs incurred by the mediator or arbitrator(s)shall be apportioned
equally between the parties.
Section 15: Termination
a. This Agreement may be terminated by either party upon at least seven(7)days written notice in the event of substantial failure by the
other party to perform in accordance with the terms hereof through no fault of the terminating party. Such termination shall not be
effective if that substantial failure has been remedied before expiration of the period specified in the written notice. The only exceptions
to this seven-day written notice condition are AECOM's rights to terminate this Agreement as set forth in Sections 1,4 and 8 of the
Agreement.
b. In addition,AECOM may terminate this Agreement if the Client suspends AECOM's services for more than sixty(60)consecutive days
through no fault of AECOM.
c. If this Agreement is terminated,AECOM shall be paid for services performed prior to the termination date set forth in the notice plus
termination expenses. Termination expenses shall include personnel and equipment rescheduling and re-assignment adjustments and
all other related costs incurred directly attributable to termination.
Section 16: Employment
a. Client agrees that,prior to the completion of AECOM's services on the Project,Client and its officers,agents or employees shall neither
(1)offer employment to AECOM's employees,(2)advise AECOM's employees of employment opportunities with Client,Client's parent or
affiliate organization(s),if any,nor(3)inquire into employment satisfaction of AECOM's employees.
Section 17: Independent Contractor
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a. The relationship between the Client and AECOM created under this Agreement is that of principal and independent contractor. Neither
the terms of this Agreement nor the performance thereof is intended to directly or indirectly benefit any person or entity not a party hereto
and no such person or entity is intended to be or shall be construed as being,a third-party beneficiary of this Agreement unless specified
by name herein or in an Amendment hereto,executed by AECOM's authorized representative.
Section 18: Severability
a. In the event that any provision herein shall be deemed invalid or unenforceable,the other provisions hereof shall remain in full force and
effect,and binding upon the parties hereto.
Section 19: Section Headings
a. The heading or title of a section is provided for convenience and information and shall not serve to alter or affect the provisions included
herein.
Section 20: Survival
a. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating responsibility or liability
between the Client and AECOM shall survive the completion of services and the termination of this Agreement.
Section 21: Assigns
a. Neither the Client nor AECOM may delegate,assign,sublet or transfer its duties,responsibilities or interests in this Agreement without
the written consent of the other party.
Section 22: Choice Of Law
a. This Agreement shall be governed by the law of the State of Wisconsin.
Section 23: Written Notice
a. Written notice shall be deemed to have been duly served if delivered in person to the individual or a member of the firm or entity or to an
officer of the corporation for which it was intended,or if delivered at or sent by registered or certified mail to the last business address
known to the party giving notice.
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