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HomeMy WebLinkAboutMinutes1 | Page MINUTES OF THE JUNE 2013 MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD The June meeting of the Oshkosh Public Museum Board was held on Thursday, June 6, 2013, in the Library of the Sawyer Home. President Gary Haffeman called the meeting to order at 4:01 pm. The roll was taken by Secretary Ron Metz: Present: Ms. Drew Ms. Fenrich Mr. Haffeman Ms. Kaufman Mr. Mack Mr. Metz Mr. Rego Ms. Thierman Mr. Wiedenhoeft Mr. Winkler Also in attendance: Director Brad Larson, Auxiliary liaison Barb Shirtz. Sue Kaufman was designated to fill the vacancy. Mr. Larson then introduced the new Board member, Ms. Jean Thierman. Mr. Haffeman asked the Board to look over the minutes of the May Board meeting. Mr. Winkler moved that the minutes be approved. Rick Rego seconded the motion. There being no discussion, Mr. Haffeman called for the roll call vote: In favor: Against: None Ms. Drew Ms. Fenrich Mr. Haffeman Ms. Kaufman Mr. Mack Mr. Metz Mr. Rego Mr. Wiedenhoeft Mr. Winkler The vote was unanimous in favor and the motion was passed. The May 2, 2013, Board minutes were approved. The June bill listing was then read. Mr. Rego moved that the bill listing be approved for payment. Stan Mack seconded the motion. A short period of questions and answers followed. At the conclusion, Mr. Haffeman called for the roll call vote: In favor: Against: None Ms. Drew Ms. Fenrich 2 | Page Mr. Haffeman Ms. Kaufman Mr. Mack Mr. Metz Mr. Rego Mr. Wiedenhoeft Mr. Winkler The vote was unanimous in favor and the motion was passed. The June bill listing was approved for payment. The next item on the agenda was discussion and vote upon the policy for photography of objects for commercial, for-profit use. Mr. Wiedenhoeft moved to adopt the policy and Carol Fenrich seconded the motion. After discussion Mr. Haffeman called for the vote: In favor: Against: None Ms. Drew Ms. Fenrich Mr. Haffeman Ms. Kaufman Mr. Mack Mr. Metz Mr. Rego Mr. Wiedenhoeft Mr. Winkler The motion was passed with a unanimous vote in favor. The new policy was adopted. Mr. Haffeman then asked Mr. Larson to present his Director’s Report. He began by explaining that he and Sue Brinkman from Human Resources would be interviewing candidates for Administrative Assistant position tomorrow and Monday. He stated that there was tremendous response to the posting and an outstanding group of applicants. He anticipated making the decision on Monday and if the process moves along smoothly, thought it might be possible to have someone on staff as early as the end of the month. He explained that a UW-Oshkosh MBA student, Sudipto Sarkar, will temporarily do admission and store accounting. The next item was in regard to strategic planning and Mr. Larson noted that the next focus group, parents (mothers preferred) with children in elementary school, will be held at Oshkosh Public Library on Thursday, June 13, at 2:00 p.m., followed by another session on Tuesday, July 9. Larson explained that strategic planning had taken a backseat because, without an Administrative Assistant, he must focus on the most pressing daily tasks. However, as soon as things are to rights in the office, it will again be one of the priorities. Moving to the 2014 budget, Mr. Larson stated that as he looked ahead to next year’s budget, one of the tasks is to take a look at trust and fund earnings and see whether they are able to support internships as well as other projects. With Ingrid Law on Family Leave in late autumn it will be 3 | Page essential to have an intern to work with her prior to her leaving, then of course after she is gone. Given the timeframe, he explained that means a graphic art intern in both fall and spring semesters, provided our funds support it. He anticipated bringing internships forward for discussion and action at the August or September meeting. Discussing the MAP report with the Board and selected staff members at a workshop session was the next item. The Board determined it would be best to do this on July 11, beginning at 3:00 p.m., an hour before the regularly scheduled monthly meeting. The final item was to remind members that the Steampunk special opening was Friday evening, and that the exhibits opened to the public on Saturday. That concluded Mr. Larson’s monthly report. There was no President’s Report. There were no Board member statements submitted. Mrs. Shirtz then gave the Auxiliary report. She reported that they will be holding “Pie on the Porch” on July 7. They are also working on their fall gala, which will be “Christmas with the Sawyers.” Mr. Haffeman then asked for a motion to adjourn. Ms. Drew so moved and Matthew Wiedenhoeft seconded the motion. The voice vote went as follows: In favor: Against: None Ms. Drew Ms. Fenrich Mr. Haffeman Ms. Kaufman Mr. Mack Mr. Metz Mr. Rego Mr. Wiedenhoeft Mr. Winkler The vote was unanimous in favor and the motion was passed. The meeting adjourned at 4:40 pm.