HomeMy WebLinkAboutMinutes 01-28
City of Oshkosh
Senior Services Division
Oshkosh Seniors Center
200 N. Campbell Rd.
Oshkosh, WI 54902
Mark Ziemer
(920) 232-5300 (920) 232-5307 FAX
Director, Senior Services
ADVISORY BOARD OF THE OSHKOSH SENIORS CENTER
MEETING MINUTES JANUARY 28, 2013
PRESENT:
Bob Cornell, Cynthia Thorpe, Ann Marie Kosek, Xandy Kloeckl, Dale Sonnenberg, Judy
Smith, John Hauser, Gary Konrad, Barbara Goldthwaite, Rick Picard
EXCUSED:
None
ABSENT:
Roberta Messer
STAFF:
Mark Ziemer, Senior Services Manager; Kathy Snell, Lead Office Coordinator
GUESTS:
Jeff Liethen, FOSC President; Sue Gullickson, Aurora Clinic Operations Manager
Bob Cornell, President, called the meeting to order at 1:05 p.m.
INTRODUCTION OF GUESTS
Bob introduced guest Jeff Liethen, newly elected FOSC President
Mark introduced guest Sue Gullickson. Sue is sitting in on the meeting today as she may have
an interest in applying for a board position.
APPROVAL OF MINUTES:
Dale moved to approve the November 26, 2012 minutes as written. Rick seconded. All were in
favor. Meeting minutes approved as written.
COMMITTEE REPORTS
FUND DEVELOPMENT COMMITTEE:
Dale stated at the last meeting the committee discussed the results of this year’s annual support
request.
Kathy passed out the report and spoke to the income generated and overall profit.
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Kathy will have a list out by Monday for the board of individuals who donated over $100
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for the board to do special thank you calls.
The Committee also discussed the new committees that are being formed: Fund Development
and Finance.
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The new Fund Development committee is scheduled to meet the 3 Monday in February.
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Kathy will send out a reminder to those on the sign up list.
The Finance committee is scheduled to meet in March. Kathy will send out a reminder of
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that as well to those on the sign up list.
GOVERNANCE COMMITTEE
Judy stated the committee reviewed the Bylaw attachments and made changes necessary to
coincide with the Fund Development changes.
Kathy passed out the updated attachments.
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Judy gave the recommendations of candidates Heather Hoeffler and Vicki Leichtfuss for the
open positions on the Advisory Board. Each was voted on separately.
Dale moved to accept the recommendation to have Heather Hoeffler take a position on
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the board. Cynthia seconded the motion. All were in favor; Heather will be contacted as
a new member of the board.
Gary moved to accept the recommendation to have Vicki Leichtfuss take a position on
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the board. Barbara seconded. All were in favor; Vicki will be contacted as a new
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member of the board.
Bob stated it is the intent of the Governance committee to hold orientation for the new board
members within the next week.
FRIENDS OF THE OSHKOSH SENIORS CENTER (FOSC) REPORT:
Barbara stated at the annual meeting the Friends group voted on 5 open positions
Elected board members were Jeff Liethen, Trish Liethen, Sandra Reeser, Ron Seipp, and
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Viv Goupell.
The Friends also presented Mark with a check in the amount of $46,700 as their annual gift to
the Center. Mark thanked them and shared with the group the accomplishments of the Center
over the last year and stated this would not have been possible without the support of the
Friends organization.
Barbara also gave a report of the Friends monthly meeting that was held immediately following
the annual meeting.
The board elected their Executive officers for 2013.
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Jeff Liethen, President
Ann Marie Kosek, Vice President
Viv Goupell, Secretary
Judy Abraham, Treasurer
Ann Marie added that Jeff as the new President did request the board to come to the
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next meeting with the following:
Fundraising ideas for 2013
Personal goals to accomplish with the board for 2013
Mission statement ideas
Jeff stated he intends as President to continue working with the Advisory Board as the
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Friends move forward to gaining new Friends support and new fundraising efforts.
COMMITTEE ON AGING (COA) REPORT:
Xandy reported at the last meeting they had a Renee Neumeyer, Visiting Nurse Association,
come and speak to the group.
Renee handed out a “quiz”. Questions were related to what is provided in assisted living
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facilities and what is included as medical versus non-medical care.
PRESIDENT’S REPORT:
Open House
Bob stated he was very pleased with the outcome of the event. Encourages staff to find
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a way to evaluate the event. Looks forward to future events like this.
Name Badges
Would ask that the Governance committee revisit the use of name badges as it seems to
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not be something we do on a regular basis.
SENIORS CENTER MANAGER’S REPORT:
Open House
Estimate that over 100 individuals came
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Staff felt that 35 – 45 percent were new to the Center
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Fitness Coordinator
Amanda Ubbelohde started last Monday. Was an intern with us in 2009. Amanda will
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work daily each morning.
Miles Kimball
2 individuals from Miles Kimball were interested in the possibility of being board members
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however this has developed more into a conversation around partnership opportunities.
Request for Proposal (RFP)
Mark sat down with Ray Maurer, Parks Director and the Purchasing department to
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establish an RFP for the renovation of the North Building.
An RFP must be completed in order to have an architect or designer come in and begin
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discussion with us about what we would like to see in a renovation. The RFP will cover
the cost of time with focus groups as well.
Staff projects – if you are interested in assisting with any of these things, please let Kathy or
Mark know.
Fee Structure
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Instructor Payment Structure
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Software
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RN Position
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Adhoc Facilities – Building Committee
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Judy Smith
Highlights of 2012
Established partnership with Advocap – Retired Senior Volunteer Program
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They now hold office hours on campus
Partnership with the Downtown Business District
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Flower Pots
Business Success Center – UWO
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Work with them to assist with student exercise instructors
Soup Day Reorganization
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Involvement in Holiday and 4 of July Parade
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Parks Department merger
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Staff Retreat
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Veteran’s Day Breakfast
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Retooling of Senior Savvy
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Submitting changes to Municipal Code in regard to Committee on Aging and Advisory
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Board structure
Interior Decorating
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More to come
Policy/Procedures
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Food Pantry - ongoing
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Recognition Tower – ongoing
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Opportunities for 2013
Finalize new logo/ branding the Center
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Renovation of North building
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Develop planned giving program – to go along with brochure
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Strengthen opportunities and relationships with UWO departments
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Develop annual marketing and fund development plan
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2013 Aging Summit
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Expanded Hours
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Transportation Grant
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City wide survey
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Staff reorganization
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Continuous Improvement Processes
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Senior Olympics
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Continue to seek campus partners
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Vision 2020 group
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OLD BUSINESS:
None
NEW BUSINESS:
None
CONTINUING EDUCATION:
Wendy Nevers – Retired Senior Volunteer Program Coordinator
Wendy now holds office hours in the North Building 2 ½ days each week
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Assists seniors with finding volunteer opportunities that fit their skill sets and interests
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Leah Patrick
LSS Senior Connection
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Leah holds office hours at the South Building on Tuesday, Wednesdays and Thursdays.
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Assists individuals with all types of questions and resource assistance
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ADJOURNMENT:
Cynthia moved to adjourn the meeting; Gary seconded. All in favor, meeting adjourned.
Respectively Submitted,
Kathy Snell
Lead Office Coordinator
Senior Services
City of Oshkosh
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