HomeMy WebLinkAboutAiradigm Communications CITY OF OSHKOSH
DEPARTMENT OF PUBLIC WORKS
215 CHURCH AVENUE, P.O. BOX 1130, OSHKOSH, WI 54903-1130
PHONE: (920) 236-5065 FAX (920) 236-5068
LETTER OF TRANSMITTAL
To: Ms. Judy Eiting Date: May 23, 2013
Airadigm Communications Subject: Executed Lease Agreement
2301 Kelbe Drive
Little Chute, WI 54140
Please find: ® Attached ❑ Under Separate Cover
❑ Copy of Letter ❑ Contracts ❑ Amendment ❑ Report ❑ Agenda
❑ Meeting Notes ❑ Photos ❑ Mylars El Change Order ❑ Plans
❑ Specifications ❑ Estimates ❑ Diskette ❑ Zip Disk ® Other
Quantity Description
1 Executed Lease Agreement
These are being transmitted as indicated below:
❑ For Approval ® For Your Use El As Requested ❑ For Review & Comment
Remarks:
Enclosed is a copy of the executed lease agreement between Airadigm and the City of Oshkosh.
If you have any questions, please contact us.
`
City Attorney's Office — Copy
City Clerk's Office — Original
Steve Brand — Original `
cc: _ File — Original Signed: f
Tracy . Taylor 7\
Hatracy?1Tracy's Files1A-Dave's FileslAiradigm LOT-Wtr Twr Lease Agreemnt_5-23-13.docx �J
WATER TOWER/LAND LEASE AGREEMENT
Date:
Owner:
City of Oshkosh
ATTN: City Manager
215 Church Ave. P.O. Box 1130
Oshkosh, WI 54902-1130
Lessee:
Airadigm Communications, Inc.
2301 Kelbe Drive
Little Chute, WI 54140
Attn: Lease Compliance—Site number W70147
711 South Washburn Street
Premises: The property described on Exhibit A attached.
Rent: $1,900.00 per month; $22,800.00 to be paid annually during the Initial Term
$2,300.00 per month; $27,600.00 per year(minimum) during the First Renewal Term
$2,700.00 per month; $32,400.00 per year(minimum) during the Second Renewal Term
Agreement
In consideration of the mutual promises, covenants and understanding set forth in this
Agreement, and for other good and valuable consideration, the parties agree as follows:
1. Demise. Subject to the terms and conditions of this Agreement, Owner leases to
Lessee and Lessee leases from Owner the Premises together with a non-exclusive
easement for the reasonable access to the Premises and to the appropriate, in Lessee's
discretion, source of electric, telephone and data communications facilities. Access
to the Premises is subject to all existing easements, covenants, conditions, and
restrictions of record, if any, together with any restrictions arising from Owner's prior
agreements with other lessees for use of the Premises, and is further subject to the
site drawing described on Exhibit "A" attached hereto.
2. Filings. Lessee may make and file applications to such local, state, and federal
governmental entities whose approval Lessee may consider reasonably necessary or
advisable to have the Premises approved as an antenna site, including but not limited
to governmental approvals for zoning variances, zoning applications and building
permits. Owner agrees that an executed copy of this Agreement is as effective as the
original, but, if requested by Lessee, Owner shall execute such other and further
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documents as may be required by the governmental entity in question to evidence
Owner's consent to the action which is proposed to be taken. Owner shall provide
reasonable cooperation and assistance to Lessee in obtaining all governmental
approvals required by Lessee, with any expenses to be paid by Lessee.
3. Use. Lessee may use the Premises for the installation, operation, maintenance,
repair, replacement, upgrade, and eventual removal of facilities for the transmission
and reception of radio communication signals in such frequencies as may be assigned
to Lessee by the Federal Communications Commission ("FCC") and for the operation
of related equipment in accordance with the provisions of this Lease. Lessee shall
use the Premises in compliance with all federal, state, local laws and regulations,
including but not limited to OSHA safety requirements. Owner agrees to reasonably
cooperate with Lessee in obtaining, at Lessee's sole expense, all licenses and permits
required for Lessee's use of the Premises. Lessee will use the Premises in a manner
which will not unreasonably disturb the occupancy of Owner or Owner's other
lessees, if any.
a. Lessee shall have the right, at its sole cost and expense, to install, operate and
maintain the facilities on the leased portions of the Water Tower, which facilities
include radio transmitting and receiving antennas (the "Antenna Facilities").
Lessee's installation of all such equipment, personal property, and facilities shall
be done according to plans approved by Owner, and no equipment or property
shall be subsequently relocated without Owner's approval which approvals shall
not be unreasonably withheld, delayed or conditioned. The Antenna Facilities
shall remain the exclusive property of Lessee.
b. Lessee may update or replace the Antenna Facilities from time to time with the
prior written approval of Owner, provided that the replacement facilities are not
greater in size than the existing facilities and provided that their location on the
leased portions of the tower is satisfactory to Owner. Lessee shall submit to
Owner a proposal for any such replacement facilities, and for any supplemental
materials as may be reasonably requested for Owner's evaluation and approval,
which approval shall not be unreasonably withheld, delayed or conditioned. All
costs for required structural studies will be paid by Lessee within 30 days of
receipt of a detailed invoice.
c. Lessee shall have the right at its sole cost and expense, to install, operate and
maintain on the Premises the Antenna Facilities and other improvements
described in this Lease as identified in Exhibit A. All such improvements shall
be constructed in accordance with Owner's specifications and according to a site
plan approved by Owner. Any equipment storage stucture and all equipment
stored or operated therein, for the benefit of Lessee, shall remain the exclusive
property of Lessee.
d. At all times during this Lease, Owner hereby grants to Lessee a nonexclusive
easement for vehicular ingress, egress, and access over the Premises, which
gives Lessee access to the Leased space in the Water Tower at no additional
charge to Lessee. Additionally, at all times during this Lease, Owner hereby
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grants to Lessee a nonexclusive easement for the installation, maintenance, repair,
upgrade and replacement of utility lines for electricity, telephone, data communications
and/or other necessary utilities over, under and across the Property which provides
Lessee utility service to the Premises and leased space in the Water Tower at
no additional charge to Lessee. All such utility lines installed by Lessee shall
be at locations determined by Lessee and approved by Owner, in advance,
which Owner approval shall not be unreasonably withheld, delayed or
conditioned.
e. Lessee, at all times during this Lease, shall have vehicular access to the
Premises and the leased space in order to install, operate and maintain its
transmission facilities.
f. Lessee shall separately meter charges for the consumption of electricity and any
other utilities associated with its use of the Premises and shall pay all costs
associated therewith. All utilities will be buried.
g. Lessee shall have sole responsibility for the maintenance, repair, and security of
its equipment, personal property, Antenna Facilities, structures in the leased
space, and any other leasehold improvements, and shall keep the same in good
repair and condition during the Lease term.
h. Lessee must provide emergency contact information along with a list of all
authorized service personnel including name address and phone number. This
includes all contactors and subcontractors. This list must be kept up to date by
lessee and submitted to the City's Director of Public Works at least annually or
when any changes to authorized personnel occurs. Failure to provide this
information will be grounds for termination of the contract.
i. Lessee must submit a description of procedures used to check background of
authorized personnel to minimize the potential of a security risk occurring due
to access being provided to the site by the Owner.
j. There will be no advertising on the Premises or on any structure on the Water
Tower except for legally required signage to meet regulatory requirements.
k. All antenna panels will be painted to match the color of the Water Tower.
1. Any reasonable additional costs for servicing or maintaining the Water Tower
that are due to the presence of the installation of the Antenna Facilities, or any
other Lessee equipment on the Premises, will be the responsibility of Lessee.
m. Owner will notify Lessee at least ninety (90) days in advance of the date when
the Water Tower is scheduled to be painted. The parties will cooperate to
determine which of the following two options will be used to address the
impact of the Antenna Facility on the cost of painting the Water Tower: 1)
Shortly before the painting date, Lessee will place a temporary antenna array on
a crane parked near the site. Lessee will then remove the antennas from the
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Water Tower and the painting will proceed as it normally does. Once the
painting is finished, Lessee will then re-attach the antennas where they were and
will have them painted to match the newly painted Water Tower. 2) The
painting contractor will bid on the cost of painting the tower without the Antenna
Facility. The contractor will then bid on the cost of painting the tower with
Lessee's antennas left in place. The contractor will then proceed to paint the
tower with Lessee's antennas left in place. Lessee will reimburse Owner for the
difference between the two bids.
4. Term. The initial term of this Lease shall be five (5) years, commencing January 1,
2013 (the "Commencement Date") through December 31, 2018. Lessee shall have
the right to extend this Agreement for two additional five year terms, subject to the
terms and conditions of this Agreement. This Agreement shall automatically be
renewed for each successive renewal term unless Lessee notifies Owner of Lessee's
intention not to renew the Lease at least six (6) months prior to the expiration of the
initial or any renewal term. Thereafter, this Lease may be renewed upon such terms
and conditions as the parties may then agree provided that Lessee shall notify Owner
of its intention to renew this lease at least six (6) months prior to the expiration of
third, five-year term.
5. Rent. During the lease term, Airadigm shall pay at a minimum Rent to Owner as
shown above in annual payments, payable on the Commencement Date and on the
anniversary of the Commencement Date thereof. The annual rent for each renewal
term shall be (a) adjusted by a factor equal to the change in Cost of Living (CPI-U,
as measured in the Milwaukee Metropolitan Area by the Bureau of Labor Statistics
or successor federal agency) since the beginning of the immediately preceding five-
year term and the commencement date of the applicable renewal term, or (b)
adjusted in accordance with the minimum increase shown above, whichever is
greater. In the event this Lease is terminated by Owner under Section 8(d) below, all
prepaid rents will be refunded to Lessee. In the event this Lease is terminated by
Lessee under Sections 8(b), 8 (c) or 8(e), Lessee shall be entitled to reimbursement
of all prepaid rent prorated to the date of termination.
6. Reasonable Approval.Both parties shall not unreasonably withhold, delay or
condition any approvals required under this Lease.
7. Interference.
a. Lessee's installation, operation, and use of its transmission facilities under this
Lease shall not damage or interfere in any way with Owner's Water Tower
operations or related repair and maintenance activities. Owner, at all times during
this Lease, reserves the right to take any action it deems necessary, in its sole
discretion, to repair, maintain, alter, or improve the Premises and to temporarily
interfere with Lessee's leasehold improvements as may be necessary in order to
carry out any of such activities. Owner agrees to give reasonable advance notice
of such activities to Lessee and to reasonably cooperate with Lessee to carry out
such activities with a minimum amount of Interference with Lessee's
transmission operations.
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b. Owner shall not guarantee to Lessee exclusive use of, or non-interference with,
Lessee's transmission operations, provided, however, that in the event any other
party requests permission to place any type of additional antenna or transmission
facility on the Water Tower or the Premises after Lessee, this paragraph will
govern the determination of whether such antenna or transmission facility will
interfere with Lessee's transmission operations. If Owner receives any such
request, Owner shall submit the proposal to Lessee for review for non-
interference. Lessee shall have thirty (30) days following receipt of said
proposal to make any objections thereto, and failure to make any objection
within said thirty (30) day period shall be deemed consent by Lessee to the
installation of antennas or transmission facilities pursuant to said proposal. Any
dispute between Owner and Lessee regarding the proposed additional
installation and its potential for interference with Lessee's transmission
operations shall be resolved by submitting the issue for decision to an
independent third party mutually agreed upon by Owner and Lessee, whose
decision regarding interference shall be binding on both parties hereto and
whose expense shall be borne equally by Lessee and the party requesting such
permission.
c. In the event that Lessee's transmission operations interfere with any type of
radio or television reception or transmission of pre-existing parties on the
adjacent properties, Lessee agrees to use its reasonable best efforts to remedy
such interference in accordance with applicable regulations and standards of the
FCC. Lessee warrants that it shall maintain all of its Antenna Facilities in full
compliance with all applicable regulations of the FCC and other governing
bodies. Lessee will be responsible for resolving any intermodulation problems
with other users of the Water Tower and underlying property, should they occur
due to the equipment installed and operated by Lessee.
8. Termination. Except as otherwise provided herein, this Lease may be terminated by
either party upon thirty (30) days written notice to the other party as contained in
this Paragraph. Upon termination of this Lease for any reason, Lessee shall remove
all of its equipment, personal property, Antenna Facilities, structure and leasehold
improvements from the Water Tower and the Premises within ninety (90) days after
the date of termination, and shall restore the Water Tower and the Premises to the
condition it was in on the Commencement Date, ordinary wear and tear excepted,
all at Lessee's sole cost and expense. Any such personal property which is not
removed by end of said ninety (90) day period shall become the property of Owner.
a. By either party, upon a default of any covenant or term hereof by the other party,
which default is not cured within thirty (30) days of receipt of written notice of
default to the other party, provided that such thirty (30) day period shall be
extended as reasonably necessary in the event that the party alleged to be in
default is proceeding in good faith with due diligence to cure such default but is
unable to do so within such thirty (30) day period;
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b. By Lessee, if it is unable to obtain or maintain any license, permit, or other
governmental approval necessary for the construction and/or operation of the
transmission facilities or Lessee' business;
c. By Lessee, if the Premises is, or becomes, unacceptable under the Lessee's design
or engineering specifications for its Antenna Facilities or the communication
systems to which the Antenna Facilities belong;
d. By Owner, if the Water Tower is destroyed, dismantled or removed, or if the
Owner determines, in its sole discretion and for any reason, the structure to be
structurally unsound for use as a water tower, including but not limited to
consideration of age of the structure, damage or destruction of all or part of the
Water Tower or the underlying property from any source, or factors relating to
condition of the Premises in which event Lessee shall have the right to erect and
maintain temporary communications facilities on the Premises at a location as
close as reasonably possible to the location of the Water Tower for a period of up
to one (1) year at the then current rental rate for the purpose of continuing to
provide service to the community while Lessee seeks to permit another site. In
the event Lessee elects to terminate the Lease, Lessee shall be entitled to
reimbursement of any prepaid rent prorated to the date of termination.
e. By Lessee, if the Premises, Water Tower, or Antenna Facilities are destroyed or
damaged so as, in Lessee's judgment to render the site unusable as an Antenna
Facility. In the event Lessee elects to terminate the Lease, Lessee shall be
entitled to reimbursement of any prepaid rent prorated to the date of
termination.
9. Insurance.
a. Lessee shall maintain, at its sole cost during the term of this Agreement,
commercial general liability insurance insuring Lessee and Owner against
liability for personal injury, death or damage to personal Premises arising out of
the use of the Site by Lessee. Such insurance shall provide coverage in an
amount not less than One Million Dollars ($1,000,000.00) for bodily injury or
death to one or more persons and in an amount of not less than One Million
Dollars ($1,000,000.00) for Premises damage. Owner shall be added to the
policy as an additional insured. Lessee reserves the right to satisfy the insurance
requirements herein through self insurance.
b. Owner shall maintain general liability insurance insuring Owner against
liability for personal injury, death or damage to personal Premises arising out of
its ownership, use and management of the Owner's Premises by Owner or its
agents, with combined single limits of not less than One Million Dollars
($1,000,000.00).
c. Notwithstanding anything in this Agreement to the contrary, each party releases
the other party from all liability, whether for negligence or otherwise, in
connection with a loss covered by any policy(s) which the releasing party
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carries with respect to the Premises or personal property located upon the
premises, but only to the extent that such loss is collected under such insurance
policy(s). Any policy required to be obtained pursuant to this Section shall
contain a Waiver of Subrogation in favor of the other party hereto.
10. Condemnation. In the event the whole of the Premises is taken by eminent
domain, this Lease shall terminate as of the date title to the Premises vests in the
condemning authority. In the event a portion of the Premises is taken by eminent
domain, either party shall have the right to terminate this Lease as of said date of
title transfer, by giving thirty (30) days written notice to the other party. In the
event of any taking under the power of eminent domain, Lessee shall not be
entitled to any portion at the award paid for the taking and Owner shall receive the
full amount of such award, Lessee hereby expressly waiving any right or claim to
any portion thereof. Although all damages, whether awarded as compensation for
diminution in value of the leasehold or the fee of the Premises, shall belong to
Owner, Lessee shall have the right to claim and recover from the condemning
authority, but not from Owner, such compensation as may be separately awarded
or recoverable by Lessee on account of any and all damage to Lessee's business by
reason of the taking and for or on account of any cost or loss to which Lessee
might incur in removing and relocating its equipment, personal Premises, Antenna
Facilities and leasehold improvements. Owner will refund all prepaid rents on the
date title to the Premises vests in the condemning authority or on the date of
termination in the event a portion of the Premises is taken by the condemning
authority and this Lease is terminated.
11. Indemnification. Except for the negligent acts, willful misconduct or other fault of
Owner's elected officials, officers, employees, agents and representatives, Lessee agrees to
indemnify, defend, and hold harmless Owner and its elected officials, officers, employees,
agents, and representatives, from and against any and all claims, costs, losses, expenses,
demands, actions, or causes of action, including reasonable attorneys' fees and other costs
and expenses of litigation, which may be asserted against or incurred by Owner or for
which Owner may be held liable, which arise from the negligence, willful misconduct, or
other fault of Lessee or its employees, agents, or subcontractors in the performance of this
Lease or from the installation, operation, use, maintenance, repair, removal, or presence of
Lessee's transmission facilities on the Premises and the Water Tower.
Subject to any limitations contained in Sec. 893.80 and any similar statute, of the
Wisconsin Statutes, the Owner agrees to hold Lessee, its officers, officials, employees and
agents harmless from any and all liability, including claims, demands, losses, costs,
damages, and expenses of every kind and description (including death), or damages to
person or property arising out of the terms of this Agreement where such liability is
founded upon or grows out of the acts or omissions of any of the Owner's officers,
employees or agents while acting within the scope of their employment.
Nothing in this Agreement is intended as a waiver of City's right or opportunity to rely
upon the governmental limitations and immunities contained within Wisconsin law.
Municipal immunities and limitations include, but are not limited to ,Sections 345.05,
893.80, and 893.83, Wisconsin Statutes. Such damage limits, caps and immunities are
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intended to be preserved and are incorporated into this agreement and shall govern all
disputes, contractural or otherwise, as they apply to the parties and their agents, officers,
and employees.
It is the intention of the Parties that each party shall be solely responsible for its own acts,
actions and activities under this Agreement, including Lessee's Authorized Parties and
further, to achieve said purpose, that this paragraph be liberally construed in favor of the
party seeking indemnification.
12. Notices. All notices, requests, demands, and other communications hereunder shall be in
writing and shall be deemed given if personally delivered or mailed by regular first class
mail to the addresses listed above.
13. Representations and Warranties. Owner warrants that: (1) it has full right, power, and
authority to execute this Lease; and (2) to the best of its knowledge, it has good and
unencumbered title to the Premises free and clear of any liens or mortgages, except as may
be disclosed by review of title. Owner warrants that Lessee shall have the quiet enjoyment
of the Premises during the term of this Lease in accordance with its terms.
a. Owner warrants that it has no knowledge of any substance, chemical, or waste
(collectively, "Substance") on the Premises that is identified as hazardous, toxic or
dangerous in any applicable federal, state or local law or regulation. Owner shall hold
Lessee harmless from and indemnify Lessee against any damage, loss, expense,
response costs, or liability, including consultants' fees and attorneys' fees resulting from
the presence of any Substance on, under or around Owner's Premises as long as the
Substance was not introduced by Lessee, its employee's agents or contractors. Owner,
its employees, agents or contractors shall not introduce any Substance in violation of
any applicable federal, state, or local law or regulation to the Premises.
b. Lessee, at its own cost has the right to obtain a title commitment for a leasehold title
policy from a title insurance company of its choice and any environmental evaluation it
deems necessary. If, in the opinion of Lessee, such environmental reports are
unsatisfactory or such title commitment shows any defects of title or any liens or
encumbrances which may adversely affect Lessee's use of the Premises, Lessee shall
have the right to cancel this Lease immediately upon written notice to Owner and all
prepaid rents shall be refunded to Lessee.
14. Assignment. Lessee may not assign or sublet this Lease without the prior written
consent of Owner except to any entity which controls, is controlled by, or is under
the common control with Lessee, or to any entity resulting from any merger or
consolidation with Lessee, or to any partner of Lessee, or to any partnership in
which Lessee is a general partner, or to any person or entity which acquires all of the
assets of Lessee as a going concern, or to any entity which obtains a security interest
in a substantial portion of Lessee's assets.
15. Successors and Assigns. This Lease shall run with the Premises described in Exhibit
"A." At the time of execution Owner shall execute, acknowledge, and deliver to
Lessee for recording a Memorandum of this Lease ("Memorandum") in such form as
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may reasonably be required by Lessee. This Lease shall be binding upon and inure
to the benefit of the parties, their respective successors, personal representatives, and
assigns. Lessee may, at its sole option and expense, record such Memorandum in the
Winnebago County Registry, and if Lessee does so, Lessee shall be solely
responsible for drafting and recording any releases reasonably required by Owner at
the termination of this Agreement to clear Owner's title to the Premises.
16. Miscellaneous.
a. Each party agrees to furnish to the other, within ten (10) days after request, such
truthful estoppel information as the other may reasonably request.
b. This Agreement constitutes the entire agreement and understanding of the
parties, and supersedes all offers, negotiations, and other agreements of any kind.
There are no representations or understandings of any kind not set forth herein.
Any modification of or amendment to this Lease must be in writing and executed
by both parties.
c. This Agreement shall be construed in accordance with the laws of the State of
Wisconsin.
d. If.any term of this Agreement is found to be void or invalid, such invalidity shall
not affect the remaining terms of this Agreement, which shall continue in full
force and effect.
(Signature Page to follow.)
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
above written.
CITY OF OSHKOSH, WISCONSIN
By:
Mark A. Rohloff
Its: City Manager
B 1 _,� _ aim Y-
Pamela R. Ubrig
Its: City Clerk \_■
Approv d as to form:
By: 1.�'-0--.h_
Lynn A. Lorenson
Its: City Attorney
STATE OF WISCONSIN )
) SS
COUNTY OF WINNEBAGO )
Personally came before me td day of , 2013, the above-named Mark A.
Rohloff and Pamela R. Ubrig, to me known to be the ity ager and City Clerk of the City of
Oshkosh, Wisconsin and the person who executed the foregoing document and acknowledged
the same.
4
Notary Pub 4, Sta o I je
My commission: r)—3--
[SIGNATURES AND ACKNOWLEDGEMENTS CONTINUED NEXT PAGE]
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AIRADIGM COMMUNICATIONS, INC.
A Wisconsin company
By: Linda J. Sprier
Its: Senior Manager- Finance &Accounting
STATE OF WISCONSIN )
) SS
COUNTY OF OUTAGAMIE )
Personally came before me this,210 day q,/)./44 , 2013, the above-named Linda J. Springer
to me known to be the (Title)Sen.Mgr-Fin&Acv( and the person who executed the foregoing
document and acknowledged the same.
* L10 A11) 7,1 i 1
Notary Public, State of >1 � •
My commission:
01114 Rif
2' ®®� °mac
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Exhibit A
Site Drawing and Description of Premises
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EXHIBIT A
The Premises
Please use appropriate description:
Space consisting of approximately 200 square feet of floor area inside the water tower located at 711
South Washburn Street,Oshkosh, WI 54904.
Tower antenna space on top of the water tower located at 711 South Washburn Street, Oshkosh, WI
54904.
Space required for cable runs to connect Airadigm's equipment and antennas on the water tower located
at 711 South Washburn Street,Oshkosh,WI 54904. -
The parties shall initial the survey attached hereto which shall be deemed incorporated herein.
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