HomeMy WebLinkAbout05. 13-305
JUNE 25, 2013 13-305 RESOLUTION
(CARRIED___6-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE AND SUBMIT WISCONSIN DEPARTMENT OF NATURAL
RESOURCES 2012 COMPLIANCE MAINTENANCE ANNUAL
REPORT / WASTEWATER TREATMENT PLANT
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
BE IT RESOLVED by the Common Council of the City of Oshkosh that the 2012
Compliance Maintenance Annual Report, having been reviewed, is approved, and the
proper City officials are authorized and directed to submit the Report to the Department of
Natural Resources.
( 0
OfHKOIH
ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Stephan M. Brand, Public Works Utility Bureau Manager
'/V( 061��
DATE: June 17, 2013
RE: 2012 Wisconsin Department of Natural Resources (WDNR) Compliance Maintenance
Annual Report for the Wastewater Treatment Plant
BACKGROUND
The City of Oshkosh is required by the WDNR as part of the Wisconsin Pollution Discharge Elimination
System (WPDES) Permit to complete a Compliance Maintenance Annual Report. This report outlines the
performance of the Wastewater Treatment Plant and sanitary sewer collection system for the previous
year. This report needs to be formally approved by the Common Council and submitted to the WDNR by
June 30, 2013.
ANALYSIS
The report is broken down into sections that address specific areas of performance for the wastewater
system. Based on the responses in each section a score is determined and a letter grade is given based
on the score. This grade is used by the WDNR to determine the need for improvements to the wastewater
treatment system. A letter grade of an A or B does not require any action be taken based on the
information provided. The following is a brief summary of each section:
Influent Flow and Loading: This looks at plant flow capacity and treatment ability based on the design
of the facility. Our highest flow month for 2012 was May with a monthly average of 19.73 million gallons
per day, which is 56 percent of the design flow of 35 million gallons per day. Our normal months are
closer to 33 percent of design flow or an average of 11.5 million gallons per day. The treatment capacity
is based on Biochemical Oxygen Demand in pounds per day. Our highest influent loading monthly
average was 17,702 pounds in the month of May. Our design loading is 33,360 pounds, which puts us at
53.0 percent of our design loading for the facility. Based on the available capacity of the facility, this
section scored a letter grade A
Effluent Quality, - BOD, TSS, Ammonia and Phosphorus These four sections look at the quality of
our treatment for each of these parameters based on our permit requirements. There were no treatment
issues for BOD, TSS, or Ammonia. In September, we exceeded our Phosphorus limit of 1.0mg /I with a
monthly average of 1.1mg /l. This was caused by a process construction upgrade to our primary clarifiers
and solids loadings from the Water Filtration Plant for that month as noted in the report. BOD, TSS, and
Ammonia scored a letter grade A Phosphorus scored a letter grade B.
I: lEngineeringUracy Taylor\Memos to Mayor & Common Counc!B2013l2012 WDNR WWrP Camp Maint Annual Report 6- 17- 13.docx Page 1 of 2
Biosolids Management: Solids are generated from the treatment process due to the growth of the
microorganisms that are used for the treatment of wastewater. We have a separate process to treat this
material as it is removed and turn it into a product that can be beneficially reused as fertilizer on approved
agricultural land. This section of the report looks at the treatment process and management of the
biosolids in compliance with the permit requirements. All requirements were met and this section scored a
letter -grade A.
Preventative Maintenance and Staffing: This section asks general questions about plant maintenance
procedures, record keeping, and staffing levels. There were no issues identified with either plant
maintenance or staffing and this section scored a letter grade A .
Operation Certification: The WDNR requires that facilities have certified operators on staff to operate
and manage a wastewater treatment facility and that they attend approved conferences and training to
obtain continuing education credits for certification renewal every three years. We have certified
operators on staff who are certified at the appropriate levels for the wastewater treatment plant. This
section scored a letter grade A.
Financial Management: This section looks at the financial aspects of the utility and is done with the
assistance of the Finance Department. In addition to rates, it looks at the funding in the Equipment
Replacement Fund, which is required as a condition of the Clean Water Fund when financing projects
through the Clean Water Fund Financial Assistance Program. We also have started including projects
listed in the Capital Improvement Program in the Future Planning section to show future potential
spending requirements. There were no issues identified and this section scored a letter grade A .
Collection System: This section is completed using information provided by the Streets and Sanitation
Division and Engineering Division based on the activities reported for sanitary sewer maintenance and
construction in 2012. Due to a reported Sanitary Sewer Overflow from a sanitary sewer manhole during
the rain event of May 3 this section scored a letter grade B .
Efforts are continuing to reduce clear water entry into the system. Flow monitoring and inspection of
manholes for rehabilitation continues, along with televising to identify sanitary sewers in need of
replacement. Sanitary sewer repairs and replacement projects are ongoing and reflected in the Capital
Improvements Program. Work plans for the Capacity Management Operations and Maintenance (CMOM)
program and Sewer Evaluation and Capacity Assurance Plan (SECAP) are continuing for implementation
in 2013. The CMOM work plan is providing opportunities to further identify define and implement
additional operation and maintenance activities related to the sanitary sewer system. The SECAP project
is underway to analyze the capacity of the sanitary sewer system under various dry and wet weather
scenarios to determine where there may be capacity issues and to look at corrective action opportunities.
RECOMMENDATIONS
I recommend approval of the 2012 Compliance Maintenance Annual Report for submittal to the WDNR.
Approved:
Mark Rohloff
City Manager
sM B/tlt
LlEngineeringlTracy TaylorlMemos to Mayor & Common CouncIR201 3120 1 2 WDNR WWTP Camp Mainl Annual Report 6- 17- 13.docx Page 2 of 2
COMPLIANCE MAINTENANCE ANNUAL REPORT
Resolution or Owner's Statement
COMPLIANCE MAINTENANCE ANNUAL REPORT
Influent Flow and Loading
flows and (C)BOD
MIMaximum month design flow and design (C)BOD loading. I
Page 1 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Influent Flow and Loading (Continued)
-' - Number of times the flow and (C)BOD exceeded 90% or 100% of design. points earned. and score:
14 Was the influent flow meter calibrated in the last year? I
• Yes Enter last calibration date, MMIDDIYYYY 11/05/2012
O No - explain
Use Ordinance
5.1 Did your community have a sewer use ordinance that limited or prohibited the discharge of excessive
conventional pollutants ((C)BOD, SS, or pH) or toxic substances to the sewer from industries, commercial
users, hauled waste, or residences?
® Yes
O No
If No, please describe:
Page 2 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Influent Flow and Loading (Continued)
5.2 Was it necessary to enforce?
0 Yes
• No
If Yes, please describe:
F
Septage Recelv1n2
6.1 Did you have requests to receive septage at your facility?
Septtc Tanks 06 p ng Tan G rease asq Taps:
Y es d .............. . ....
"
6.2 Did you receive septage at your facility? If yes, indicate volume in gallons
.
.. . . ........
n 4.r a
s .......
' S ,
P
o 1nQ:-T"6hks�3�"-
. ...................
No
oi
"N
T
Y
'y
g
a
0 . . ........... .. .....
BQ8955Q g 0
6.2.1 If yes to any of the above, please explain if plant performance is affected when receiving any of these
wastes
F O adverse effects in plant performance observed.
I
ZRON-0 Pretreatment
7.1 Did your facility experience operational problems, permit violations, blosolids quality concerns or
hazardous situations in the sewer system or treatment plant that were attributable to commercial or
industrial discharges in the last year?
0 Yes
• No
If Yes, describe the situationand your community's response:
F
7.2 Did your facility accept hauled industrial wastes, landfill leachate, etc?
0 Yes
0 No
If yes, describe the types of wastes received and any procedures or other restrictions that were in place to
protect the plant from the discharge of hauled industrial wastes.
Page 3 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Effluent Quality and Plant Performance ((C)BOD)
effluent values, exceedances, and points for
=11f anv violations occurred. what action was taken to regain compliance? I
NO- Was the effluent flow meter calibrated in the last year? I
® Yes - enter last calibration date, MM /DD /YYYY: 10/08/2012
O No - explain:
Page 4 of 32
DOTE: For systems that discharge intermittently to waters of the state, the points per monthly exceedance
for this section shall be based upon a multiplication factor of 12 months divided by the number of months of
discharge.
Example: For a wastewater facility discharging only 6 months of the year, the multiplication factor is
12/6 = 2.0
COMPLIANCE MAINTENANCE ANNUAL REPORT
Effluent Quality and Plant Performance ((C)BOD) (Continued)
Page 5 of 32
What problems, if any, were experienced over the last year that threatened treatment?
None
Other Monitoring and Limits
5.1 At any time in the past year was there an exceedance of a permit limit for any other pollutants suchas
metals, pH, residual chlorine, or fecal coliform?
O Yes
0 No
If Yes, please describe:
5.2At any time in the past year was there an effluent acute or chronic whole effluent toxicity (WET) test?
• Yes
O No
If Yes, please describe:
— 110th Acute and Chronic tests passed in 3rd quarter of 2012.
5.31f the biomonitoring (WET) test did not pass, were steps taken to identify and/or reduce source(s) of
toxicity?
O Yes
O No
• NA
Please explain unless not applicable:
Page 5 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Effluent Quality and Plank Performance (Total Suspended Solids)
average effluent values, exceedances, and points for TSS:
1�.1. =Ilf anv violations occurred, what action was taken to reqain compliance? f
Page 6 of 32
NOTE: For systems that discharge intermittently to waters of the state, the points per monthly exceedance
for this section shall be based upon a multiplication factor of 12 months divided by the number of months of
discharge.
Example: For a wastewater facility discharging only 6 months of the year, the multiplication factor is
1216 = 2.0
COMPLIANCE MAINTENANCE ANNUAL REPORT
Effluent Quality and Plant Performance (Ammonia = NH3)
and weekly average effluent values, exceedances, and points for NH3:
Note: Limit exceedances are considered for monthly OR weekly averages but not both.
When a monthly average limit exists it will be used to detect exceedances and
generate points. This will be true even if a weekly limit also exists. When a weekly
average limit exists and a monthly limit does not exist, the weekly limit will be used
to detect exceedances and generate points.
Page 7 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Effluent Quality and, Plant Performance (Ammonia = NH3) (Continued)
ILA If any violations occurred, what action was taken to regain compliance?
Page 8 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Effluent Quality and Plant Performance (Phosphorus)
effluent values, exceedances, and points for
I x Ilf anv violations occurred, what action was taken to regain compliance? I
Due to construction projects that were taking place on two of our four primary clarifiers as well as the
high quantity of both live and dead algae present in the Alum sludge from the water filtration plant
(which was due to the long hot summer in 2012); we were experiencing settling problems in our final
clarifiers. Once settling problems were recognized as being more than a small event, we immediately
Installed a polymer system for a settling aid in our final clarifiers, increased Ferrous Chloride addition
and began to use our dissolved air flotation thickeners as supplemental removal of Alum sludge in
series with our existing two primary clarifiers. All problems ceased once the other two primaries were
back on line.
Page 9 of 32
NOTE: For systems that discharge intermittently to waters of the state, the points per monthly exceedance
for this section shall be based upon a multiplication factor of 12 months divided by the number of months of
discharge.
Example: For a wastewater facility discharging only 6 months of the year, the multiplication factor is
1216 = 2.0
COMPLIANCE MAINTENANCE ANNUAL REPORT
Effluent Quality and Plant Performance (Phosphorus) (Continued)
Page 10 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Blosolids Quality and Management
Q.
Points
Biosolids Use /Disposal:
1.1 How did you use or dispose of your biosol ids?(C heck all that apply)
® Land Applied Under Your Permit
❑ Publicly Distributed Exceptional Quality Biosolids
❑ Hauled to Another Permitted Facility
❑ Landfilled
❑ Incinerated
❑ Other
NOTE:lf you do not remove biosolids from your system annually, please describe your system type
such as lagoons, reed beds, recirculating sand filters, etc, and if biosolids were land applied last
year, please also check top box above.
1,1.1 If you checked Other, Please describe:
=; , Land Application Site:
Last Year's Approved and Active Land Application Sites
2. 1.1 How many acres did you have? 2.1.2 How many acres did you
use?
975 acres 525 acres
2.2 If you did not have enough acres for your land application needs, what action was taken?
2.3 Did you overapply nitrogen on any of your approved land application sites you used Iasi
0
year?
Yes(30 points)
• No
2.4 Have all the sites you used last year for land application been soil tested in the previous
0
4 years?
Yes
O No (10 points)
O NIA
m Biosolids Metals
Number of biosollds outfalls in your WPDES permit = 1
3.1 For each outfall tested, verify the biosolids metal quality values for your facility during the last
calendar year
BIOSOLIDS METALS CHARACTERISTICS
utfall:002 - Cake sludge
Page 11 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Biosollds duality and Management (wont €nuea)
Parameter
80% of H.Q.
Ceiling
mg/kg on a dry weight basis
O
1 -2
10 Points
O
Times Exceeded
15 Points
Limit
Limit
Limit
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
80%
High
Ceiling
Value
lQuality
41
75
14
11
5.5
13
13
10
0
0
39
85
.99
1
1
1.9
2.2
1.4
0
0
1500
4300
760
700
650
660
580
620
0
0
300
840
36
38
42
40
57
36
0
0
I seni u c
17
57
<.076
.56
.08
.16
.3
.67
0
0
m 60
75
15
14
12
18
16
12
0
0
336
420
45
38
32
32
36
38
0
0
80
100
< 8.4
<6.9
<7.2
<6.2
<7.2
3.2
0
0
zinc
2800
7500
740
720
600
690
740
620
0
0
3.1.1 Number of times any of the metals exceeded the high quality limits OR 80% of the limit for
molybdenum, nickel or selenium = 0
Exceedance Points
®
0
0 Points
O
1 -2
10 Points
O
> 2
15 Points
3.1.2 If you exceeded the high quality limits, did you cumulatively track the metals loadings at
land application site? (check applicable box)
O Yes
O No (10 points)
• NA. Did not exceed limits or no HQ limit applies (0 points)
O NA. Did not land apply biosolids until limit was met(0 points)
3.1.3 Number of times any of the metals exceeded the ceiling limits = 0
Exceedance Points
0
0
0 Points
O
1
10 Points
O
> 1
15 Points
Al
Ic
0
3.1.4 Were biosolids land applied which exceeded the ceiling limit? 0
Yes(20 points)
• No (0 points)
3.1.5 If any metal limit (high quality or ceiling ) was exceeded at any time, what action was taken?
Has the source of the metals been identified?
Page 12 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Biosolids Quality and Management (Uontinued
Pathogen Control (per outfall):
Outfall Number:
002
Biosolids Class:
B
Bacteria Type and Limit
Sample Dates:
1/1/2012 12:00:00 AM - 2/29/2012 12:00:00
AM
Density:
Sample Concentratinor Amount:
Process:
ANAER
Process Description:
Hydraulic detention time greater than 15
days at 35 degrees Centigrade.
Outfall Number:
002
Biosolids Class:
B
Bacteria Type and Limit
Sample Dates:
3/1/2012 12:00:00 AM - 4/30/2012 12:00:00
AM
Density:
Sample Concentratinor Amount:
Process:
ANAER
Process Description:
Hydraulic detention time greater than 15
days at 35 degrees centigrade.
Outfall Number:
002
Biosolids Class:
B
Bacteria Type and Limit
Sample Dates:
5/1/2012 12:00:00 AM - 6/30/2012 12 :00 :00
AM
Density:
Sample Concentratinor Amount:
Process:
ANAER
Process Description:
Hydraulic detention time greater than 15
days at 35 degrees centigrade.
Page 13 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Biosolids Quality and Management (Continued)
Outfall Number:
Biosolids Class:
Bacteria Type and Limit
Sample Dates:
002
B
7!112012 12:00:00 AM - 8/31/2012 12:00:00
AM
Density:
Sample Concentratinor Amount:
Process: ANAER
Process Description: Hydraulic detention time greater than 15
days at 35 degrees centigtrade.
Outfall Number:
002
Biosolids Class:
B
Bacteria Type and Limit
Sample Dates:
9/1/2012 12:00:00 AM - 10/31/2012
12:00:00 AM
Density:
Sample Concentratinor Amount:
Process:
ANAER
Process Description:
Hydraulic detention time greater than 15
days at 35 degrees centigrade.
0utfall Number:
002
Biosolids Class:
B
Bacteria Type and Limit
Sample Dates:
11/1/2012 12:00:00 AM - 12/31/2012
12:00:00 AM
Density:
Sample Concentratinor Amount:
Process:
ANAER
Process Description:
Hydraulic detention time greater than 15
days at 35 degree centigrade.
4.1 If exceeded Class B limit or did not meet the process criteria at the time of land
application(40 Points)
4.1.1 Was the limit exceeded or the process criteria not met at any time?
O Yes
Page 14 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Biosolids Quality and Management (Continued)
Outfall Number:
• No
If yes, what action was taken?
Method Date:
'
Vector Attraction Reduction(per outfall):0
VSR
Limit (if applicable):
38
:
60.20
Outfall Number:
002
Method Date:
2/29/2012 12:00:00 AM
Option Used To Satisfy Requirement:
INC
Limit (if applicable ):
Results (if applicable )
Outfall Number:
002
Method Date:
2/8/2092 12:00:00 AM
Option Used To Satisfy Requirement:
VSR
Limit (if applicable):
38
:
60.20
Outfall Number:
002
Method Date:
2/8/2092 12:00:00 AM
Option Used To Satisfy Requirement:
VSR
Limit (if applicable):
38
Results (if applicable):
60.20
Outfall Number:
002
Method Date:
4!412012 12:00:00 AM
Option Used To Satisfy Requirement;
VSR
Limit (if applicable):
38
Results (if applicable):
50.80
Outfall Number:
002
Method Date:
413012012 12 :00:00 AM
Option Used To Satisfy Requirement:
INC
Limit (if applicable ):
38
Results (if applicable):
83
Outfall Number:
002
Method Date:
6/13/2012 12 :00:00 AM
Option Used To Satisfy Requirement:
VSR
Limit (if applicable):
38
Results (if applicable ):
83
Page 15 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Blosolids Quality and Management (Continued)
Outfall Number:
002
Method Date:
6/30/2012 12:00:00 AM
Option Used To Satisfy Requirement:
INC
Limit (if applicable):
38
Results (if applicable):
42.80
Outfall Number:
002
Method Date:
8/8/2012 12:00:00 AM
Option Used To Satisfy Requirement:
VSR
Limit (if applicable):
38
Results (if applicable):
42.80
Outfall Number:
002
Method Date:
8/31/2012 12:00:00 AM
Option Used To Satisfy Requirement:
INC
Limit (if applicable):
38
Results (if applicable):
47.60
Outfall Number:
002
Method Date:
1013/2012 12:00:00 AM
Option Used To Satisfy Requirement:
VSR
Limit (if applicable):
38
Results (if applicable):
47.60
Outfall Number:
002
Method Date:
10/31/2012 12:00:00 AM
Option Used To Satisfy Requirement:
INC
Limit (if applicable):
38
Results (if applicable):
56.90
Outfall Number:
002
Method Date:
12/5/2012 12:00:00 AM
Option Used To Satisfy Requirement:
VSR
Limit (if applicable):
38
Results (if applicable):
56.90
Page 16 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Biosolids Quality and Management (Continued)
Outfall Number:
002
Method Date:
12/31/2012 12:00:00 AM
Option Used To Satisfy Requirement:
INC
Limit (if applicable):
Results (if applicable):
5.1 If the limit or criteria was exceeded at the time of land application, 40 paint 0
5.1.1 Was the limit exceeded or the process criteria not met at any time?
Yes
O No
If yes, what action was taken?
Biosolids Storage:0
6.1 How many days of actual,current biosollds storage capacity did your wastewater treatment I 0
facility have either on -site or off -site?
O >+ 180 days (0 points)
O 150 - 179 days (10 points)
O 120 - 149 days (20 points)
O 90 - 119 days (30 points)
O < 90 days (40 points)
O Not Applicable (0 points)
6.2 If you check Not Applicable above,
Issues:
7.1 Describe any outstanding biosolids issues with treatment, use or overall mgt?
Page 17 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Staffing and Preventative Maintenance (All Treatment Plants)
duestions
oints
Was your wastewater treatment plant adequately staffed last year?
Yes
0 No
If No, please describe:
I
Could use more help/staff for:
F
Did your wastewater staff have adequate time to properly operate and maintain the plant and fulfill
all wastewater management tasks including recordkeeping?
0 Yes
0 No. Explain
F
AEA Did your plant have a documented AND implemented plan for preventative maintenance on major
0
equipment items?
Yes (Continue with questions below)
0 No (40 points and go to question 6)
If No, explain:
F
4f Did this preventative maintenance program depict frequency of intervals, types of lubrication, and
0
other tasks necessary for each piece of equipment?
0 Yes
O No (10 points)
Were these preventative maintenance tasks, as well as major equipment repairs, recorded and
0
filed so future maintenance problems can be assessed properly?
0 Yes
0 (Paper file system)
0 (Computer program)
• (Both Paper and Computer)
0 No (10 points)
Did your plant have a detailed O&M Manual that was used as a reference when needed?
0 Yes
0 No
Rate the overall maintenance of your wastewater plant.
0 Excellent
Page 18 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Staffing and Preventative Maintenance (All Treatment Plants) (Continued)
O Very Good
O Good
O Fair
O Poor
Describe your rating:
[ — Facility staff are proactive with operations, maintenance, and equipment replacement.
Page 19 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Operator Certification and Education
.
- . P
Did you have a designated operator -in- charge during the report year? 0
® Yes (0 point)
O No (20 points)
Name: KEVIN R SORGE
Certification No: 33081
RM
In accordance with Chapter NR 114.08 and 114.09, Wisconsin Administrative Code, what grade
and subclass(es) were required for the operator -in- charge to operate the wastewater treatment
plant and what grade and subclass(es) were held by the operator-in- charge?
Required: 4 - ACEFGIJ; A - PRIMARY SETTLING; C - ACTIVATED SLUDGE; E -
DISINFECTION; F - ANAEROBIC DIGESTION; G - MECHANICAL
SLUDGE; I - PHOSPHORUS REMOVAL; J - LABORATORY
Held: 4 - ACEFGIJ; 4 - A= PRIMARY SETTLING GRADE 4; C= ACTIVATED
SLUDGE GRADE 4; E= DISINFECTION GRADE 4; F= ANAEROBIC
DIGESTION GRADE 4; G= MECHANICAL SLUDGE GRADE 4;
1= PHOSPHORUS REMOVAL GRADE 4; J= LABORATORY GRADE 4
Was the operator -in- charge certified at the appropriate level to operate this plant? 0
A Yes (0 point)
O No (20 points)
4 In the event of the loss of your designated operator -in- charge, did you have a contingency plan to 0
m ensure the continued proper operation & maintenance of the plant that includes one or more of the
following options (check all that apply):
4.1 ® one or more additional certified operators on staff
4.2 ❑ an arrangement with another certified operator
4.3 ❑ an arrangement with another community with a certified operator
4.4 ❑ an operator on staff who has an operator -in- training certificate for your plant and
is expected be certified within one year
4.5 ❑ a consultant to serve as your certified operator
4.6 ❑ None of the above (20 points)
Explain: The Public Works Utility Bureau Manager, Plant Supervisor, Pretreatment
coordinator, and one Liquids operator hold all of the necessary Certifications.
Page 20 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Operator Certification and Education (Continued)
Page 21 of 32
If you had a designated operator -in- charge, was the operator -in- charge earning continuing
education credits at the following rates?
Grades T, 1, and 2:
® Averaging 6 or more CEUs per year
O Averaging less than 6 CEUs per year
Grades 3 and 4:
® Averaging 8 or more CEUs per year
O Averaging less than 8 CEUs per year
Not applicable:
O See Question 1.
Page 21 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Financial Management
Page 22 of 32
a Person Providing This Financial Information
Name: Ken Gabrielson
Telephone: (920) 232 -5321
E -Mail Address(optional):
Are User Charge or other Revenues sufficient to cover O &M Expenses for your wastewater
0
treatment plant AND /OR collection system ?
® Yes (0 points)
O No (40 points)
If No, please explain:
02 When was the User Charge System or other revenue source(s) last reviewed and /or revised?
0
Year: 2012
® 0 -2 years ago (0 points)
O 3 or more years ago (20 points)
O Not Applicable (Private Facility)
Did you have a special account (e.g., CWFP required segregated Replacement Fund, etc.) or
6
V financial resources available for repairing or replacing equipment for your wastewater treatment
plant and /or collection system?
® Yes
O No (40 points)
REPLACEMENT FUNDS(PUBLIC MUNICIPAL FACILITIES SHALL COMPLETE QUESTION 5)
5 Equipment Replacement Funds
5.1 When was the Equipment Replacement Fund last reviewed and /or revised?
0
Year: 2012
® 1 -2 years ago (0 points)
O 3 or more years ago (20 points)
O Not Applicable Explain:
F-- - 1
5.2 What amount is in your Replacement Fund?
Equipment Replacement Fund Activity
5.2.1 Ending Balance Reported on Last Year's CMAR: $1680901.40
5.2.2 Adjustments + $133,066.11
if necessary (e.g., earned interest, audit correction, withdrawal of
excess funds, increase making up previous shortfall, etc.)
5.2.3 Adjusted January 1st Beginning Balance $1,813,967.51
Page 22 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Financia Management (Continued)
5.2.4 Additions to Fund (e.g., portion of Esser Fee, earned interest, etc.) + $18,558.02
5.2.5 Subtractions from Fund (e.g., equipment replacement, major repairs - $0.00
- use description box 5.2.5.1 below *.)
5.2.6 Ending Balance as of December 31st for CMAR Reporting Year $1,832,525.53
(All Sources: This ending balance should include all Equipment Replacement
Funds whether held in a bank account(s), certificate(s) of deposit, etc.)
*5.2.5.1. Indicate adjustments, equipment purchases and/or major repairs from 5.2.5 above
5.3 What amount should be in your replacement
fund? $1,832,525.53
(If you had a CWFP loan, this amount was originally based on the Financial Assistance Agreemen
(FAA) and should be regularly updated as needed. Further calculation instructions and an exampl+
can be found by clicking the HELP option button.)
5.3.1 Is the Dec. 31 Ending Balance in your Replacement f=und above ( #5.2.6) equal to or greater
than the amount that should be in it( #5.3)?
® Yes
O No Explain:
Future Planning
6.1 During the next ten years, will you be involved in formal planning for upgrading, rehabilitating
or new construction of your treatment facility or collection system?
® Yes (If yes, please provide major project information, if not already listed below)
O No
Project Description
Estimated Cost
Approximate
Construction
Year
Additional Aeration Basin
$2700000
2020
2 Final Clarifiers
$2600000
2020
Digester draft tube mixers
$2500000
2018
Sanitary Sewer Improvements CIP
$3918800
2013
Inflow and Infiltration Study continuation and implementation of
improvements from previous years study CIP
$1000000
2013
Sanitary Sewer Improvements CIP
$4500000
2014
Inflow and Infiltration study continuation and implementation of
improvements from previous years study
$1000000
2014
Treatment Plant Automation
$6000000
2013
Rebuild two primary clarifiers
$320000
2013
Anaerobic digester maintenance and painting
$300000
2013
WWTP rooftop exhaust fan replacement engineering
$100,000.fl0
2016
Page 23 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Financial Management (Continued)
Page 24 of 32
WWTP roof top exhaust fan replacement - construction
$500,000.00
2016
New jetter truck and new TV camera and truck
$490000
2013
Fountain Ave. lift station replacement
$950,000.00
2014
Inflow and Infiltration Study continuation and implementation of
improvements from previous years CIP.
$1000000
2015
Sanitary Sewer Improvements
$5061000
2015
Digester #2 cleaning and painting
$120,000.00
2013
Digester #3 cleaning and painting
$140,000.00
2014
Digester #1 cleaning and painting
$120,000.00
2015
Computer and server replacement
$15,000.00
2018
MCC 1 -11 replacement
$6,600,000.00
2017
Replace grit classifiers
$850,000.00
2016
Waukau lift station study and design construction
$950,000.00
2014
Headworks modifications
$110,000.00
2015
Replace primary sludge pumps
$120,000.00
2014
Financial Management General Comments:
Page 24 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Sanitary Sewer Collection Systems
Do you have a Capacity, Management, Operation & Maintenance(CMOM) requirement in your
WPDES permit?
® Yes
O No
Did you have a documented (written records /files, computer files, video tapes, etc.) sanitary sewer 0
collection system operation & maintenance or CMOM program last calendar year?
® Yes (go to question 3)
O No (30 r)oints) (qo to question 4
Check the elements listed below that are included in your Operation and Maintenance (O &M) or
11flCMOM program.:
E
Goals: Describe the specitic goals you nave Tor your cotlection system:
Implement improvements identified in 2012. Continue study of system in 2093
including flow monitoring, implement study recommendations, develop new study
area based on data from previous studies. 2093 includes additional CMOM program
development and analyzing the SECAP study of the entire collection system.
®
Organization: Do you have the following written organizational elements (check only
those that you have):
®
Ownership and governing body description
®
Organizational chart
®
Personnel and position descriptions
®
Internal communication procedures
❑
Public information and education program
®
Legal Authority: Do you have the legal authority for the following (check only those th
apply):
®
Sewer use ordinance Last Revised MM /DD/YYYY 5 -22 -2012
®
Pretreatment/Industrial control Programs
®
Fat, Oil and Grease control
®
Illicit discharges (commercial, industrial)
E
Private property clear water (sump pumps, roof or foundation drains, etc)
®
Private lateral inspections /repairs
®
Service and management agreements
®
Maintenance Activities: details in Question 4
®
Design and Performance Provisions: How do you ensure that your sewer system is
designed
and constructed properly?
E
State plumbing code
E
DNR NR 110 standards
E
Local municipal code requirements
®
Construction, inspection and testing
❑
Others:
Page 25 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Sanitary Sewer Collection Systems (Continued)
Page 26 of 32
Overflow Emergency Response Plan: Does your emergency response capability
include (check only those that you have):
® Alarm system and routine testing
® Emergency equipment
® Emergency procedures
® Communications /Notifications (DNR, Internal, Public, Media etc)
® Capacity Assurance: How well do you know your sewer system? Do you have the
following?
® Current and up -to -date sewer map
® Sewer system plans and specifications
® Manhole location map
® Lift station pump and wet well capacity information
® Lift station O &M manuals
Within your sewer system have you identified the following?
® Areas with flat sewers
® Areas with surcharging
® Areas with bottlenecks or constrictions
® Areas with chronic basement backups or SSO's
® Areas with excess debris, solids or grease accumulation
® Areas with heavy root growth
® Areas with excessive infiltration /inflow (1/1)
® Sewers with severe defects that affect flow capacity
® Adequacy of capacity for new connections
® Lift station capacity and/or pumping problems
® Annual Self- Auditing of your O &MICMOM Program to ensure above components are
being implemented, evaluated, and re- prioritized as needed.
® Special Studies Last Year(check only if applicable):
❑ Infiltration /Inflow (1/1) Analysis
❑ Sewer System Evaluation Survey (SSES)
® Sewer Evaluation and Capacity Managment Plan (SECAP)
❑ Lift Station Evaluation Report
❑ Others:
�!
Did your sanitary sewer collection system maintenance program include the following
maintenance activities? Complete all that apply and indicate the amount maintained:
Cleaning E of system /year
Root Removal of system /year
Flow Monitoring �/a of system /year
Smoke Testing �/o of system /year
Sewer Line Televising 10 /o of system/year
Page 26 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Sanitary Sewer Collection Systems (Continued)
Page 27 of 32
Manhole Inspections ED, of system/year
Lift Station O &M 1fl4 per L.Slyear
Manhole Rehabilitation 6.7 /o of manholes rehabed
Mainline Rehabilitation � /o of sewer lines rehabed
Private Sewer Inspections 2.5 /o of systemlyear
Private Sewer 1/1 Removal 2.5 /o of private services
Please include additional comments about your sanitary sewer collection system below:
d
Provide the following collection system and flow information for the past year:
36.32 Total Actual Amount of Precipitation Last Year
31.57 Annual Average Precipitation (for your location)
268.5 Miles of Sanitary Sewer
17 Number of Lift Stations
Number of Lift Station Failure
Number of Sewer Pipe Failures
10 Number of Basement Backup Occurrences
199 Number of Complaints
11.233 Average Daily Flow in MGR
19.732 Peak Monthly Flow in MGD(if available)
Page 27 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Sanitary Sewer Collection Systems (Continued)
Peak Hourly Plow in MGD(if available)
Page 28 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Sanitary Sewer Collection Systems (Continued)
Page 29 of 32
NUMBER OF SANITARY SEWER OVERFLOWS (SSO) REPORTED (10 POINTS PER OCCURRENCE)
10
Date
Location
Cause
Estimated
Volume (MG)
1.
5/3/2012
5:00:00 AM to
Manhole at intersection of W. 17th Ave and S. Main
St.
Rain
0.8280
5/3/2012
4:30:00 PM
Were there SSOs that occurred last year that are not listed above?
• Yes
O No
If Yes, list the SSOs that occurred:
These were basement backups found to be pumping to the street and were redirected to
sanitary sewer when discovered. 513112 Time unknown, 1904 Doty Street, Rain, 1000
gallons 51312012, 7:30 am to 9:45 am, 556 West 5th Ave, rain, 5000 gallons 5/3/2012
7am start unknown duration, 303 Church, rain, 100 gallons
PERFORMANCE INDICATORS
fl.00 Lift Station Failures (fail ureslpslyear)
0.02 Sewer Pipe Failures(pipe failures /sewer mile /yr)
0.00 Sanitary Sewer Overflows (number/sewer milelyr)
0.04 Basement Backups (nu mberlsewer mile)
0.74 Complaints (number/sewer mile)
1.8 Peaking Factor Ratio (Peak Monthly:Annual Daily Average)
0.0 Peaking Factor Ratio(Peak Hourly:Annual daily Average)
.
Was infiltration /inflow(I /I) significant in your community last year?
® Yes
O No
If Yes, please describe:
Collection system experiences 1+1 during extreme rain events.
Has infiltration /inflow and resultant high flows affected performance or created problems in your
collection system, lift stations, or treatment plant at any time in the past year?
Page 29 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Sanitary Sewer Collection Systems (Continued)
Page 30 of 32
Yes
O No
If Yes, please describe:
During extreme rain events collection system has experienced manhole overflows, basement
backups and SSO events.
Explain any infiltration/inflow(Ill) changes this year from previous years?
Less I &I due to drought conditions.
What is being done to address infiltration /inflow in your collection system?
Continuing program of sanitary sewer cleaning, televising, replacement with street
replacement program, manhole rehabilitation program, addressing replacement of private
sewer laterals when issues are discovered, storm water management to Keep streets from
flooding over sanitary manholes, implementation of CMOM and SECAP programs.
Page 30 of 32
COMPLIANCE MAINTENANCE ANNUAL REPORT
Facility Narrre:;Oshkosh Wastewater T Plant::.":..... Last Updated.. , Reporting Year. 212;
WPDES No.0025038
Notes:
A = Voluntary Range
B = Voluntary Range
C = Recommendation Range (Response Required)
D = Action Range (Response Required)
B = Action Range (Response Required)
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