HomeMy WebLinkAbout08. 13-288JUNE 11, 2013 13 -288 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID FOR DUAL WHEEL REGULAR CAB CHASSIS WITH
DUMP BODY, HOIST, AND PLOW FOR PARKS DEPARTMENT TO
L &S TRUCK CENTER AND MONROE TRUCK EQUIPMENT, INC.
($114,568.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for dual wheel
regular cab chassis with dump body, hoist, and plow for the Parks Department; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following are
the most advantageous bids:
Dual Wheel Regular Cab Chassis (CNG):
L &S TRUCK CENTER
330 N. Bluemound Drive
Appleton, WI 54914
Total Bid: $77,299.00
Dump Body, Hoist, & Plow:
MONROE TRUCK EQUIPMENT, INC.
1151 W. Main Avenue
De Pere, WI 54115
Total Bid: $37,269.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323 - 0610- 7210 -06319 Equipment Fund — Motor Vehicles
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, 4903 -1130 City of Oshkosh
old
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: May 29, 2013
RE: Bid Award- Dual Wheel Regular Cab Chassis with Dump Body, Hoist and
Plow for Parks Department
BACKGROUND
The Common Council allocated $94,000 in the 2013 Major Equipment CIP for a dual
wheel regular cab chassis with dump body, hoist and plow for the Parks Department.
This unit will be used to plow parking lots and roads in the parks in addition to
transporting dirt and other debris more effectively than the current smaller truck units. A
compressed natural gas (CNG) fuel option is available on this chassis engine and both
CNG and diesel engine option costs were requested within the bid specifications.
ANALYSIS
Working in conjunction with the Street Division, Purchasing reviewed and prepared
proposals seeking vendors for this unit. Bids were advertised in the local paper and
posted online on NovusVendor. Bids were received on April 9, 2013. The bid tab is
attached.
The Street Division, Parks Department and Purchasing reviewed the sole bids received
for the chassis from L &S Truck Center and the dump body, hoist and plow from Monroe
Truck Equipment Inc. Our analysis concluded both bids met the minimum bid
specifications. As the attached bid tab reflects, the CNG option for the chassis engine
adds an additional $20,691 to the unit cost. However, based on current CNG fuel costs
(approximately 50% less than diesel) it is estimated the CNG option could realize a
payback in less than seven years. Based on this payback we recommend the CNG option
be pursued for this unit. This new unit will include a stainless steel dump body that
will extend its service life by at least seven additional years and a 24 months /unlimited
miles warranty on the chassis and engine and a 36 months /unlimited miles warranty on
the transmission.
FISCAL IMPACT
The combined total fiscal impact of the CNG chassis and dump body, hoist and plow will
be $114,568. This item was budgeted in the 2013 Major Equipment CIP at $94,000.
cam.
Staff would propose the overage be addressed by using the $10,725 in surplus CIP
savings from the '/z ton extended cab pickup truck purchased for Parks earlier this year
and have the remaining $9,966 overage balance be made up from other CIP surplus
funds. Funding for this item including the overage would be charged to A/N #: 323-
0610- 7210 - 06319.
RECOMMENDATION
Purchasing recommends the Common Council award the chassis bid to L &S Truck
Center for $77,299 and award the dump body, hoist and plow bid to Monroe Truck
Equipment Inc. for $37,269.
Respectfully Submitted,
4 1 V
Approved:
Jon Urben, General Services Manager Mark Rohloff, City Manager
BID TAB
BID FOR DUAL WHEEL REGULAR CAB WITH DUMP BODY, HOIST AND PLOW
FOR PARKS DEPARTMENT
BIDS OPENED APRIL 9. 2013
BID
BID
TOTAL BID
TOTAL BID
DELIVERY
NAMES OF BIDDERS
CHASSIS
CHASSIS
DUMP BODY, HOIST
DIESEL
CNG
--
DIESEL
CNG
AND PLOW
w /Dump Body, Hoist
w /Dump Body, Hoist
TERMS
and Plow
and Plow
L &S Truck Center
2013 Ford F650
2013 Ford F650
90 Days ARO
330 N Bluemound Drive
$56,608.00
$77,299.00
$93,877.00
$114,568,00
Net 30 Days
Appleton WI 54914
Monroe Truck Equipment Inc
Crysteel E- Series
90 Days ARO
1151 W Main Avenue
$37,269.00
Net 30 Days
DePere WI 54115