HomeMy WebLinkAbout39. Agreement for Space Needs Assessment/Senior CenterC1TY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin
54903 -1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
DATE: May 20, 2013
RE: Agreement for Space Needs Assessment Services for Oshkosh Seniors Center -
Dimension IV
BACKGROUND
Working with Senior Services Division and Parks Department staff, the Purchasing Division
solicited an RFP from architectural /engineering firms to conduct a space needs assessment of the
Oshkosh Seniors Center North Building. The RFP sought to address the following elements:
current program/facility overview, demographic /market analysis, public input/participation
meetings, building layout options (minimum of three), cost and revenue analysis of proposed
operational models and final recommendations. The 2012 CIP Property Improvements allocated
$50,000 of the Senior Services Building Fund for this needs assessment.
ANALYSIS
Seven proposals were received from firms in early March. It was the consensus of the evaluation
committee that the proposal from Dimension IV be awarded this project, based on their prior
experience in designing older adult facilities and their strong references from past clients. It is
hoped that the results of Dimension IV's assessment and final recommendations will provide the
City with both facility and budgetary planning documents for the renovation of the Senior Center
North building in the near future.
FISCAL EWPACT
The cost of Dimension IV's services is estimated not to exceed $26,400 and will be charged to
the Senior Services Building Fund. The Friends of the Oshkosh Seniors Center has also
committed funding in support of this effort.
RECOMMENDATION
Section 12 -16 of the Municipal Code provides that subject to approval of the City Manager, the
City may enter into professional service agreements without following a competitive bidding or
quotation process. In accordance with Section 12 -16 of the Municipal Code and because this
cooperative purchase is in excess of $25,000, 1 am hereby submitting a report of this purchase to
the Common Council. If you have any questions on this purchase please contact me or Parks
Director Ray Maurer.
Respectfully Submitted,
Mark A. Rohloff, City Manager
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