HomeMy WebLinkAbout22. 13-269MAY 28, 2013 13 -269 RESOLUTION
(CARRIED 6 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVAL OF SPECIAL EVENT / HMONG EVANGELICAL
LUTHERAN OUTREACH / UTILIZE WINNEBAGO COUNTY PARK
FOR WISCONSIN OUTREACH FESTIVAL / JULY 6 & 7, 2013
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to the Hmong Evangelical Lutheran Outreach (Doug Lo)
to utilize Winnebago County Park on Saturday, July 6, 2013 from 7:00 a.m. to 11:00 p.m.
and Sunday, July 7, 2013 from 7:00 a.m. to 11:00 p.m. for their Wisconsin Outreach
Festival, in accordance with the municipal code and the attached application, with the
following exceptions /conditions:
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer
shall pay the City's actual costs for extraordinary services.
Cost Estimates for Extraordinary Services
Fire Department —
Inspection ($59 - $118 — preliminary estimate)
Police Department —
Staffing ($2,600 - $3,000 - preliminary estimate)
A_ PPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY
CLERK
GENERAL EVENT. INFORMATION
Official. Name of Special Event:
WI Outreach Festival
Start Date: July 6, 2013
Briefly describe your event. Be sure to include the purpose of the event and all
planned activities.
This is a fundraiser event for the Hmong Evangelical Lutheran Outreach Church, located in Oshkosh. This
is a spoils tournament which includes, soccer, volleyball and flag football along with food and non -food
vendors- The event will be held at Winnebago County Park. The profits from this event will help continue
End Date: July 7 1 2013
Hmong Lutheran Outreach's ministry to the Hmong community of Oshkosh and expand our current service
to our present congregation-
. �N
EVENT
SUN
MON
TUE
WED
THUR
FRI
SAT
DATE
SETUP TIME
12PM
START TIME
(AM
7AM
STOP TIME
11PM
11PIV1
TEAR DOWN
6PM
LCLEAN UP
COMPLETED
Location of Event:
Winnebago County Park - Oshkosh. WI
Estimated Attendance (daily & total): --50D-1000 Number of
Booths: 30
Organization(s) Sponsoring Event:
Hmong Evangelical Lutheran Out
(including addresses)
370 Bowen Street
Oshkosh, Wl 54901
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July Winnebago County Community Park, Oshkosh WI
Admission: $3 Per Person Free Parking
1 1 up,7
`'SOCCER V611ayball' h'r
Min 12 Teams /Registration $100 Min 8 TeamslRegistration $50 Min 12 TeamslReg�stratian;$75 �' �''�` { I
P y 7 t- 8OO `Pius Tro h 1 S {laq 4
'I�St 3000 Plus Tro h $., P Y � L2�DOPPIuS TrOFfI]li '4 '� I I�t�
d 800 jr ��� 4 1;
$ 2nd $ 30 D 2nd
2n �'$ 8Q�O, ��a„� i!�;�j�`I'I'i�r�';� `'4 ; y ,
3rd $200 3rd $150 3rd $15Oj !i'i';C';�' {j'h'
If there are!less'than,the minimun;teams, first place`,will no receive the full prize.
ize r
The team which wins -first place.fhree consecutive years will be rewarded double the pr
.,
(Ali players are required to wear appropriate uniforms and 'shoes to participate i .the tournament)' ;' "�
Sports: Brian Thao Yang 920.948.3502; yang @gg.com Vendors: Doua Lo 920.634.9086; nraugjuag @yahoo ., 'com
Booths: Food 20x20 limited 5
Sponsors: H mong Lutheran Outreach Non- Foods1 20x20 limted 25
Ice Cream trucks limited to
Fruit and vegetable 1 OX1 %
20x201imited to . 5
Disclaimer: WI Outreach Sports Festival will not beheld liable foryour safety injury, vehicle.theft;'break -in, stolen, lost, atlier insurances and acts of nature.