HomeMy WebLinkAbout14. 13-261MAY 28, 2013 13 -261 RESOLUTION
(CARRIED 6 -0 LOST LAID OVER WITHDRAWN
PURPOSE: APPROVAL OF AMENDMENT TO SPECIAL EVENT / OSHKOSH
SATURDAY FARMER'S MARKET / UTILIZE 400 & 500 BLOCK OF
MAIN STREET & 100 BLOCK OF CHURCH AVENUE / EXTEND
2013 SEASON TO OCTOBER 26, 2013
INITIATED BY: CITY ADMINISTRATION
WHEREAS, the Common Council previously approved Oshkosh Saturday
Farmer's Market (Dennis & Karlene Leatherman) to utilize 400 & 500 block of Main
Street & 100 block of Church Avenue, every Saturday, starting June 1, 2013 through
October 19, 2013 for their Oshkosh Saturday Farmer's Market, in accordance with the
municipal code and the attached application; and
WHEREAS, Oshkosh Saturday Farmer's Market has requested to amend their
application to extend the 2013 season by one week, the new proposed closing day would
be October 26, 2013. They understand they will incur additional extraordinary services
for the additional date.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to Oshkosh Saturday Farmer's Market (Dennis &
Karlene Leatherman) to utilize 400 & 500 block of Main Street & 100 block of Church
Avenue, to extend the Oshkosh Saturday Farmer's by one week, October 26, 2013 from
8:00 a.m. to 12:30 p.m., in accordance with the municipal code and the attached letter,
with the following exceptions /conditions:
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer
shall pay the City's actual costs for extraordinary services.
Cost Estimates for Extraordinary Services for October 26, 2013
Electrical Division —
Electrical / power usage - $10 / preliminary estimate
Street Department
Barricades / Signs for additional week - $90 / preliminary estimate
O SHKOSH SATURDAY F ARIAIERS I IVI TT I NC 2013
400 & 500 Blocks of North Main Street and 100 Block of Church Ave, Oshkosh, Wisconsin
City Clerk's Office
City of Oshkosh
Pam...
Per our Telcon of Friday, May 17, 2013 we would like to request that permission be granted to extend the 2013
Oshkosh Saturday Farmers Market by one week. The new proposed closing day of the Summer Market would be
October 26` 2013. Our Insurance Policy already covers the entire Calendar Year. We realize we will incur
additional Extraordinary Expenses for that additional date, above and beyond the estimate already given us. We
hope to get some Chili Cook -Off funding to help with that, the BMVASCAP licensing, and the cost of the musicians;
but we are prepared to cover those costs as a contribution to the Chil- Cook -Off.
The additional date has been requested by the Chili Cook -Off Committee of the BID (Chandra Anderson, Chair) in
order to enhance that event. In the past Downtown Trick -or- Treating was held in conjunction with the Cook -Off
which led us to stop the Market on the T Saturday in October in order to not conflict with Trick or Treating times.
The BID has decided to hold Downtown Trick -or- Treating on October 31 so that conflict no longer exists.
Please let us know at the Council's earliest convenience whether this has been approved so that we can find
musicians and notify our 225- vendors.
Dennis & Karlene Leatherman, Managers
Oshkosh Saturday Farmers Market Inc.
(920) 252 -2532
dlkbleathermaii@sbcglobal.net
518 West Gruenwald Avenue
Oshkosh, Wl 54901 -2235
E C E _�y E
MAY 2 0 2013 C
CITY C�LERK�S aFFICE
www. OshkoshSaturdayFarmersMarket. com
APPLICATION FOR SPECIAL EVENT PERMIT -- TO BE RETURNED TO CITY
CLERK
GENERAL EVENT INFORMATION
Official Name of Special Event:
Oshkosh Saturday Farmers Market Inc - Summer
Start Date 06/01/2013 (every Saturday)
End Date: 1011912013 (every Saturday) 5 �,x �
Briefly describe your event. Be sure to include the purpose of the event and all
planned activities.
Farmers Market for approximately 125 vendorslweek
4 Cooking Demos by local chefs
Liv Music
Free spaces avail able for Community Outreach
Kids' Day, Pumpkin Decorating, Plein Old Oshkosh (Oshkosh Fine Arts Assn event)
EVENT
SUN
MON
TUE
WED
THUR
FRI
SAT
DATE
SETUP TIME
5:00am
START TIME
8:OOam
STOP TIME
12:30pm
TEAR DOWN
1:30
1 CLEAN UP
COMPLETED
Pm
Location of Event:
400 -500 Blocks North Main Street and Church Avenue (Main Street to Division Street)
Estimated Attendance (daily & total): 10- 12 ,000!200 ,000
Booths: 125 -130
Organization(s) Sponsoring Event:
Oshkosh Saturday Farmers Markel Inc
(including addresses)
519 W Gruenwald Ave, Oshkosh WI 54901 -2235
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Dennis or Karlene Leatherman
920. 426 -10211 920- 252 -2532
www.Oshkosh5alurdavFe rmersMarkeLcom