HomeMy WebLinkAbout10. 13-257MAY 28, 2013 13 -257 RESOLUTION
(CARRIED 6 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE PURCHASE FOR FIRE EXTINGUISHER MAINTENANCE
SERVICES (VARIOUS AMOUNTS) TO CINTAS FIRE PROTECTION
($11,212.45 ANNUALLY)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the City contracts with a fire protection vendor for annual testing,
recharging, and replacement of fire extinguishers for required department facilities and
vehicles; and
WHEREAS, the current service agreement will expire in June, 2013; and
WHEREAS, quotes were solicited and received for a three year term with the option
for two one -year renewals as attached; and
WHEREAS, the low quote was received by Cintas Fire Protection who met the
minimum specifications.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed to purchase
annual fire extinguisher maintenance services in accordance with the attached quote from:
CINTAS FIRE PROTECTION
3001 E. Enterprise Avenue
Appleton, WI 54913
Annual Total: $11,212.45
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized to
enter into an appropriate agreement for the purpose of same. Money for this purpose is
hereby appropriated from:
Acct. No. XXX- XXXX -64XX -00000 Various Funds — Contractual /Maintenance
Services
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin
54903 -1130 City of Oshkosh
—
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: May 21, 2013
RE: Approve Purchase- Fire Extinguisher Maintenance Set-vices
BACKGROUND
The City contracts with a fire protection vendor for annual recharging, testing and replacement of
fire extinguishers for required department facilities and vehicles. The current service agreement
is set to expire in June, 2013. An RFQ was solicited to firms for a three -year term with the option
for two one -year term renewals.
ANALYSIS
Purchasing reviewed and prepared proposals seeking qualified fire protection firms for this
service. Quotes were solicited on April 30, 2013. The evaluation criteria focused on the costs to
provide dry chemical stored pressure recharging, testing and replacement as these make up the
majority the needs required of this service. Quotes were received on May 15, 2013 and are
attached. Purchasing and Fire Department staff reviewed the low quote received from Cintas Fire
Protection and concluded it met the minimum specifications.
FISCAL IMPACT
The annual estimated fiscal impact of these services across all required departments is
approximately $11,212.45. Because the three year anticipated aggregate expenditure for these
services is expected to exceed $25,000 this agreement requires Council approval. These services
are budgeted annually within each required department's contractual services accounts (6400).
RECOMMENDATION
Purchasing recommends the Common Council award this three year fire extinguisher
maintenance service agreement for the prices on the attached quote tab to Cintas Fire Protection.
Respectfully Sub tted,
e' 441 Jon Urben, General Services Manager
Approved:
Mark Rohloff, City Manager
h
FIRE EXTINGUISHER MAINTENANCE FOR THE CITY OF OSHKOSH DEPARTMENTS
QUOTATIONS DUE MAY 15, 2013
VENDOR INFORMATION
Quantity
More/
Less DESCRIPTION
Oshkosh Fire & Police
175 Indian Pt Rd.
Oshkosh WI 54901
!H Ahern Co
855 Morris Ave
Fond Du Lac WI 54935
Cintas Fire Protection
3001 E Enterprise Ave
Appleton WI 54913
Each
Total
Each
Total
Each
Total
DRY CHEMICAL. STORED PRESSURE
752
Annual Maintenance Check
$ 4.40
$ 3,308.80
$ 4.20
$ 3,158.40
$ 2.85
$ 2,143.20
385
2.5 6# Extinguisher Recharge
$ 14.00
$ 5,390.00
$ 12.50
$ 4,812.50
$ 12.00
$ 4,620.00
344
10 - 30# Extinguisher Recharge 10#
$ 19.00
$ 6,536.00
$ 16.00
$ 5,504.00
$ 12.00
$ 4,128.00
20#
$ 30.00
$ 30.00
Per pound dry chemical added to Ext.
N/C
NC
$ 2.25
$ 2.25
1
2.5 - 6# Extinguisher 6 Year Maint
$ 13.00
$ 13.00
$ 12.50
$ 12.50
$ 6.00
$ 6.00
1
10- - 30# Extinguisher 6 Year Maint
$ 13.00
$ 13.00
$ 16.00
$ 16.00
$ 6.00
$ 6.00
1
2.5 - 6# 12 Year Hydro Test
$ 16.00
$ 16.00
$ 20.00
$ 20.00
$ 11.00
$ 11.00
1
10 - 30# 12 Year Hydro Test
$ 16.00
$ 16.00
$ 25.00
$ 25.00
$ 11.00
$ 11.00
19
Port to Port Mileage (Transportation)
N/C
N/C
$ 15.00
$ 285.00
Total
$ 15,322.80
$ 13,548.40
$ 11,212.45
ARO/TERMS
Net 15 Days
Net 30 Days
Net 10 Days