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HomeMy WebLinkAbout05. a) Council Minutes from 4.16.2013 b) Museum Minutes c) Library MinutesPROCEEDINGS OF THE COMMON COUNCIL. CITY OF OSHKOSH, WISCONSIN APRIL 16, 2013 OJWOJH ON THE WATER RECESSED MEETING of April 9, 2013 held Tuesday, April 16, 2013 at noon in the Council Chambers, City Hall. Mayor Tower presided. PRESENT: Council Members Tom Pech, Jr., Deb Allison - Aasby, Steven Herman, and Mayor Tower EXCUSED: Council Member Bob Poeschl and Steve Cummings ALSO PRESENT: Mark Rohloff, City Manager, Pamela Ubrig, City Clerk, and Lynn Lorenson, City Attorney ACTION TAKEN ON ORDINANCES $ RESOLUTIONS Resolution 13 -183 Approve Special Class "B" License 1 Oshkosh Half Marathon MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (4) Pech, Allison - Aasby, Herman, Mayor Tower MOTON: ADJOURN SINE DIE (Pech; second, Allison - Aasby) CARRIED: Ayes (4) Pech, Allison - Aasby, Herman, Mayor Tower The meeting adjourned at 12:03 p.m. PAMELA R. UBRIG CITY CLERK 1 PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN 01H1Q H ON 1mE WATER ORGANIZATIONAL MEETING held Tuesday, April 16, 2013 at 12:03 pm in the Council Chambers, City Hall. Mayor Tower presided. NOTE: Newly elected Mayor, Burk Tower, along with newly elected Council Members, Tom Pech, Jr., Deb Allison -Aasby and Sean Fitzgerald, took their oath of office which was administered by the City Clerk. Prior to the roll call, Mayor Tower presented former council member Bob Poeschl with a plaque recognizing his service on the Council. PRESENT: Council Members Deb Allison- Aasby, Sean Fitzgerald, Steven Herman, Tom Pech, Jr., and Mayor Tower ALSO PRESENT: City Manager, Mark Rohloff, Pamela Ubrig, City Clerk, Lynn Lorenson, City Attorney, and Dave Patek, Director of Public Works EXCUSED: Council Member Steve Cummings Mayor Tower called three times for nominations of Deputy Mayor for the Common Council. Council Member Pech nominated Council Member Allison- Aasby. Council Member Fitzgerald nominated Council Member Herman. The City Clerk called the roll for the election of Deputy Mayor: Allison -Aasby voted Allison -Aasby Fitzgerald voted Herman Herman voted Herman Pech voted Allison -Aasby Mayor Tower voted Herman VOTE FOR DEPUTY MAYOR: Herman — 3 Allison -Aasby - 2 The City Clerk declared Steven Herman as Deputy Mayor. The Council seating assignments were decided as follows: (starting with the seat farthest to the right of the Mayor) Vacant, Sean Fitzgerald, Steven Herman, Burk Tower, Steve Cummings, Deb Allison - Aasby, Tom Pech, Jr. 1 PROCEEDINGS OF THE COMMON COUNCIL — APRIL 16, 2073 ORIENTATION OF CITY DEPARTMENTS FOR COUNCIL MEMBERS Mr. Rohloff informed the Council that new council members would complete an orientation session with the City Clerk and the City Attorney. He also announced there would be a meeting held for local officials that would provide an overview of legal issues concerning local governments on April 30, 2013, at Liberty Hall in Kimberly. On June 7, 2013, the League of Wisconsin Municipalities would be holding a session in Kimberly as well. He also stated that tours of City Departments were available through Oshkosh Community Media Services (OCMS). DISCUSSION OF COUNCIL RULES Mayor Tower suggested the Council review the Council Rules and determine if any changes should be made at the first Council meeting in May. MOTION: ADJOURN (Peck; second, Herman) CARRIED: VOICE VOTE The meeting adjourned at 12:17 p.m. PAMELA R. UBRIG CITY CLERK 2 MINUTES OF THE MARCH 2013 MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD (March minutes were approved at the April 4, 2013 board meeting) The regular March meeting of the Oshkosh Public Museum Board was held on Thursday, March 7, 2013 in the Lecture Room of the Museum. Board President Eugene Winkler called the meeting or order at 4:01 pm. The roll was taken: Present: Ms. Drew Absent: Ms. Kujawa Ms. Fenrich Mr. Lemberger Mr. Haffeman Mr. Metz Mr. Mack Ms. Moldenhauer Mr. Rego Mr. Moore Mr. Winkler Ms. Drew was designated to fill the vacancy of Mr. Metz. Also in attendance: Museum Director Brad Larson, Assistant Director Michael Breza, Leadership Oshkosh representative Sue Kaufman, Auxiliary President Barb Shirtz, and Administrative Assistant Brenda Hauber recording the minutes. The minutes of the January 3, 2013 meeting were read. Carol Fenrich moved and Rick Rego seconded the motion to accept the minutes as presented. With no discussion, Mr. Winkler called for a roll call vote: In favor: Ms. Drew Opposed: None Ms. Fenrich Mr. Haffeman Mr. Mack Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion was passed. The January 3, 2013 board meeting minutes were approved. The report of the Special February meeting on February 26, 2013 was read. Rick Rego moved that the report be accepted. Carol Fenrich seconded the motion. There being no discussion, Mr. Winkler called for a roll call vote: In favor: Ms. Drew Opposed: None Ms. Fenrich Mr. Haffeman Mr. Mack Mr. Rego Mr. Winkler With the vote unanimous in favor, the motion was passed. The report of the Special February meeting was accepted. The next item on the agenda was the approval of the March 2013 bill listing. Rick Rego moved and Carol Fenrich seconded the motion to approve the bill listing for payment. After brief discussion, Mr. Winkler called for the roll call vote which went as follows: In favor: Ms. Drew Opposed: None 11Page Ms. Fenrich Mr. Haffeman Mr. Mack Mr. Rego Mr. Winkler The motion was passed with a unanimous vote in favor. The March 2013 bill listing was approved for payment. The approval of the February bills was postponed since the listing was not available. The matter was tabled until the April meeting. Next on the agenda was the receipt and filing of the fourth quarter of 2012 three fund reports held at the Oshkosh Area Community Foundation. Stan Mack so moved and Rick Rego seconded the motion. Mr. Winkler called for the roll call vote which went as follows: In favor: Ms. Drew Opposed: None Ms. Fenrich Mr. Haffeman Mr. Mack Mr. Rego Mr. Winkler The motion was passed with a unanimous vote in favor. The three reports were received and filed. As discussed at a previous meeting, Mr. Larson noted that the policy of not charging non - profit organizations for photos was on the agenda for a vote this meeting. Diana Drew moved that the Board rescind the policy allowing free photographs for non - profits. Carol Fenrich seconded the motion. After a brief discussion Mr. Winkler called for a roll call vote. In favor: Ms. Drew Ms. Fenrich Mr. Haffeman Mr. Mack Mr. Rego Mr. Winkler Opposed: None The motion was passed with a unanimous vote in favor. The free photograph policy for non- profits was rescinded. Mr. Larson then brought forward the new fee schedule for images and usage. Stan Mack moved that the new fee schedule be adopted. Gary Haffeman seconded the motion. Mr, Larson noted that the change in fees would bring our fees in line with other museums. Discussion followed. Mr. Winkler called for the roll call vote: In favor: Ms. Drew Ms. Fenrich Opposed: None Mr. Haffeman Mr. Mack Mr. Rego Mr. Winkler The roll call vote was unanimous in favor. The motion to adopt the new fees for images and usage was approved. 2 1Page Mr. Winkler then asked Mr. Larson to present his Director's Report. Mr. Larson began by reporting on the on -site peer reviewer visit. He said the visit went quite well and a great deal of material was covered. Mr. Carron was impressed with the enthusiasm and dedication he saw in the people who were interviewed. Everyone was willing to help the museum get on track to success. Mr. Carron was made aware that the strategic planning was coming up in early April, and he indicated that he would try to complete his report before the end of March. The kick -off meeting for the strategic planning is now scheduled for Wednesday, April 3, at Fox Valley Technical College. The packet containing the facts, figures and background information will be sent out next week so there is enough time to read it prior to April 3. Encouraging community participation in the planning sessions will be one of the main tasks on the new marketing person's list, along with promotion of the summer exhibit. The search for a new marketing/membership person attracted more than 125 applicants. The interview team narrowed the field down and a top candidate was selected. The background check is now underway. Mr. Larson was hopefully that the new person would be on staff in time to be introduced to the Board at the April 4 meeting. Mr. Larson then brought up the question of reinvesting the Kitz Clock and Director's Fund under a formal investment policy and professional financial management. Mr. Larson asked the Board if they agreed this was appropriate and all were in favor. Mr. Larson said that he would talk with Finance Director Peggy Steeno and hopefully bring it before the Board later this year. Mr. Larson then reported that is time for the first annual review of the Durow portfolio. This review will occur at the May 2 Board meeting and it will be the first item on the agenda. He encouraged the Board to send him questions or issues that they'd like addressed so he could pass them along to Ms. Steeno and Associated Trust. In conclusion, Mr. Larson said he would be on vacation from March 15 through March 22 and will return to work on Monday, March 25. Ms. Shirtz then presented the Auxiliary report. She said that Ingrid has done an outstanding job on redesigning the membership brochure and hopefully we will have them on hand for the State of the City event on March 25. She also reported that on the free community day, the auxiliary will be holding a bake sale. With no further business before the board, Gary Haffeman moved that the meeting adjourn. This motion was seconded by Carol Fenrich. Mr. Winkler called for a voice vote: In favor: Ms. Drew Opposed: None Ms. Fenrich Mr. Haffeman Mr. Mack Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The meeting was adjourned at 4:30 pm. - ---------- 31Page MINUTES OF THE LIBRARY BOARD Oshkosh Public Library March 28, 2013 The Regular Meeting of the Library Board of the Oshkosh Public Library was held on March 28, 2013 and was called to order at 4:00 p.m. by President Alex Hummel. The meeting was held in the Meeting Room at the Oshkosh Public Library. Present were: Kathy Bermingham, Lurton Blassingame, Ken Friedman, Alex Hummel, Deanic Minniear, Kim Molitor, Don Stolley and Bill Wingren. Absent were Susanne Barton and Stan Mack II. Others present were: Jeff Gilderson -Duwe, Director; Vicki Vandenberg, Assistant Director; Lisa Voss, Head of Library Development; Ruth Percey, Head of First Floor Public Services; Christine Melms - Simon, Adjunct Board Member and Julie Schmude, Administrative Coordinator. Public Comments None. Regular Minutes: Motion to approve the Regular Meeting Minutes of February 28, 2013. Motion: Wingren; Second: Blassingame; Vote: Unanimous. Financial Reports Motion to approve the February 2013 Regular Vouchers Payable in the amount of $249,726.97. Motion: Stolley; Second: Wingren; Vote: Unanimous. Motion to approve the February 2013 Special Funds Vouchers Payable in the amount of $1,318.99. Motion: Blassingame; Second: Friedman; Vote: Unanimous. Kim Molitor arrived at this time. Jeff Gilderson -Duwe gave the Report of the Director. Oshkosh Public Library 2012 Annual Report Motion to approve the Oshkosh Public Library's 2012 Annual Report to the State as shown in Exhibit B. Motion: Stolley; Second: Wingren; Vote: Unanimous. Kathy Bermingham arrived at this time. 2013 Trust Fund Spending Recommendations Motion to approve the 2013 Trust Fund Spending Recommendations as shown in Exhibit C. Motion: Stolley; Second: Blassingame; Vote: Unanimous. Adjournment into Closed Session Pursuant to Wisconsin statutes Section 19.85(1)(c) in order to conduct the annual evaluation of the Director, was carried by a roll call vote at 5:02 pm. Respectfully submitted, Jeff Gilderson-Du-vve Secretary Julie Schmude, recorder It