HomeMy WebLinkAbout06. 13-185
APRIL 23, 2013 13-185 RESOLUTION
(CARRIED__7-0___ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: APPROVE PARTIAL RESCISSION OF RESOLUTION 13-126 FOR
2013 ROAD MATERIALS FOR STREET DIVISION AND AWARD BID
FOR HOT MIX ASPHALT – PICKED UP TO NORTHEAST ASPHALT,
INC.
INITIATED BY: PURCHASING DIVISION
WHEREAS, the low bid for the hot mix asphalt portion –picked up of this bid was
based on the estimated City pickup costs from the City’s Central Garage to the quarry
location; and
WHEREAS, after the award of bids it was discovered that the quarry location used
when calculating the costs for picking up materials was incorrect, resulting in a different
low bid for hot mix asphalt; and
WHEREAS, Northeast Asphalt, Inc. now qualifies as the low bidder based on the
estimated City pickup costs and that the following is the most advantageous bid:
NORTHEAST ASPHALT, INC.
W6380 Design Drive
Greenville, WI 54942
Hot Mix Asphalt – Picked up – 700 Tons more or less
Binder – $46.25/ton
Surface – $48.25/ton
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that that portion of Resolution 13-126 for 2013 Road Materials pertaining only to
Hot Mix Asphalt – picked up is hereby rescinded.
BE IT FURTHER RESOLVED that the bid submitted by Northeast Asphalt Inc.
specified above for Hot Mix Asphalt – picked up is hereby accepted and the proper City
officials are hereby authorized and directed to enter into an appropriate agreement for the
purpose of same, all according to plans, specifications, and bid on file. Money for this
purpose is hereby appropriated from:
Acct. No. 100-0430-6565-00000 – General Fund – Road Materials
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin
54903 -1130 City of Oshkosh
OfHKOIH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: April 8, 2013
RE: Approve Partial Rescission of Resolution 13 -126 for 2013 Road Materials
BACKGROUND
At their March 26, 2013 meeting the Common Council approved resolution 13 -126 to award bids
for various road materials used by our Street Division throughout the year.
ANALYSIS
The low bid for the hot mix asphalt portion of this bid is based upon the estimated City pickup
costs (labor, truck maintenance and fuel roundtrip) from the city's central garage to the quarry
location. The original hot mix asphalt award to MCC Inc. was based on the assumption that their
quarry location was in Larsen, WI. Unfortunately, it has since come to our attention that MCC
Inc.'s quarry location for hot mix asphalt is in New London or Mackville. Since both of MCC
Inc.'s quarry locations are a farther distance than Northeast Asphalt Inc's Larsen quarry location,
Purchasing has concluded the original hot mix asphalt award to MCC Inc. was not the low bid.
Instead, Purchasing recommends the hot mix asphalt award go to Northeast Asphalt Inc. Both
vendors have been contacted about this issue and will comply with this correction. All other road
material awards of this bid are unaffected.
FISCAL ]IMPACT
The hot mix asphalt is one category of the annual road materials purchased out of the Street
Division's A/N #: 100 - 0430 -6565- 00000. There is $65,000 budgeted for road materials in 2013.
RECOMMENDATION
Purchasing recommends the Common Council rescind the hot mix asphalt award portion of
resolution 13 -126 and award it to Northeast Asphalt, Inc.
Respectfull Submitted,
Jon Urben, General Services Manager
Approved:
Mark Rohloff, City Manager
C«1
ROAD MATERIALS - 2013 - 2014
BIDS OPENED - MARCH 8, 2013
DESCRIPTION
Northeast Asphalt Inc
W6380 Design Drive
Greenville WI 54942
Carew Concrete
1811 W Edgewood Drive
Appleton WI 54913
MCC Inc
2600 N Roemer Road
T Appleton WI 54912
Michels Materials
700 Tullar Raod
Neenah WI 54956
BREAKER RUN 6" PICKED UP
1,000 TONS MORE OR LESS
No Bid
No Bid
$5.45 Larsen
aa
s � ;; 31 ; Qiq ' «E _TT
BREAKER RUN 3" PICKED UP
1,000 TONS MORE OR LESS
No Bid
No Bid
$5.45 Larsen
OSf1Q5h;
j `
i f� PL:� .H', j i3, j3i7`33i�e: H} 11� }i Fli°I�'
1 114" BASE COURSE PICKED UP
2 TONS MORE OR LESS
No Bid
No Bid
$5.45 Larsen
$�ZSOshosb, ?ii99s�i4?
314" BASE COURSE PICKED UP
600 TONS MORE OR LESSil
No Bid
No Bid
$5.45 Larsen
72 D h-A's
314" CLEAR STONE PICKED UP
200 TONS MORE OR LESS
No Bid
No Bid
$5.45 Larsen
$8 0"0` iTigs;
Ei ss is�4E '( €1av i3 ',e9e
318" CRUSHED LIMESTONE WIFINES PICKED UP
50 TONS MORE OR LESS
No Bid
No Bid
No Bid
p ¢ ' bF4s��e; aP te. �¢c aeasa asace;.sSi;:S= ki?�r,s°.'_n�;n:-
READY -MIX CONCRETE Delivered
3,000 PSI PER C.Y. or 5 BAG MIX
No Bid
$79.00
$70;;OU'epEe =siEesP'e
No Bid
4,000 PSI PER C.Y. or 6 BAG MIX
No Bid
$84.00
I gw
$7,4`Dd1 ° , ° � ? ?�pp €�sF`� i °�.9
No Bid
5,000 PSI PER C.Y OR 7 BAG MIX
No Bid
$89.00
El ';
No Bid
7,000 PSI PER C.Y. or 8 BAG MIX
No Bid
$94.00
'.. E913939 3. 9. E9Ee:e s°; 4„ cE; ;9E6E,yP6:EtE9"tf�"���4+i> }i3 i
No Sid
8,000+ PSI PER C.Y. or 9 BAG MIX
No Bid
$99.00
byedoa }:+ae:e.9e }s§le f6,�FY y£S�ii'�3�33
$86Q; , e3.°il3;l a i;e.Pil il.i` =.< =#t; =.;:t =Et 1
No Bid
P= �plir�3e +$PiA7ii4�ii:7??31N'r'r^:Ia, ;:» ; E¢cre(.;;:;aPi ;:.�::zeua:ECgc',r
500 TONS MORE OR LESS #2 Slurry PER C.Y.
No Bid
$54.00
$53 ,, '1,,,'',�Il €��;;�`'�ia�
No Bid
Hot Water
$4.00
Winter Service
$8.00
Heat Charge Nov 1 - Mar 31
$8.00
MINIMUM DELIVERY CHARGE
<4 yds $90.001yd
<4 yds $80.00 /yd
FUEL SURCHARGE
$20.00
Diesel > $4.501gl + $15.001trip
Sat or Weekdays After 4:00 $7.00 yd
Saturday $8.00 1yd
HOT MIX ASPHALT PICKED UP
700 TONS MORE OR LESS
Binder
$4E''....... ..... ..
$44. 00 New London or Mackville
N o Bid
Surface
$g8rseri „�gi9E;: ;
$46.50 New London or Mackville
NO Bid
COLD MIX PICKED UP
SC250 700 TONS MORE OR LESS DELIVERED
.$75501tylnasha °Bi;i;
No Bid
No Bid
No Bid
No Bid
No Bid
Portland Cement Type 1 50 Sags
PICKED UP 47# BAGS
No Bid
$5 74,OsFlkosh,or Ape£an is
No Bid
No Bid
*Determined to be lowest bid when factoring in estimated City pickup cost (labor, truck maintenance & fuel oosts roundtrip) from Central Garage to quart' location