HomeMy WebLinkAbout09. 13-169
APRIL 9, 2013 13-169 RESOLUTION
(CARRIED___6-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PURCHASE OF MANHOLE / INLET CASTINGS FOR
PUBLIC WORKS DEPARTMENT ($171,400.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, the Department of Public Works needs to stock castings to complete
construction work scheduled in 2013; and
WHEREAS, the Department of Public Works has adopted standards for the
manhole and inlet castings to be used within the city; and
WHEREAS, Section 12-11 of the City of Oshkosh Municipal Code provides that
material purchases may be done without the use of formal sealed quotations or bids when
standardization or compatibility is the overriding consideration.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to purchase manhole and inlet castings
from:
NEENAH FOUNDRY COMPANY
PO Box 729
Neenah, WI 54956
Total: $171,400.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 541-1810-1799-00000 Water Utility Construction Work in Progress
551-1910-1799-00000 Sewer Utility Construction Work in Progress
561-2010-1799-00000 Storm Water Utility Construction Work in Progress
OfHKOJH
ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Steven M. Gohde, Assistant Director of Public Works
DATE: April 4, 2013
RE: Waive Bids for Purchase of Manhole/Inlet Castings
BACKGROUND
The Department of Public Works has adopted standards for the manhole and inlet castings to be used
within City-maintained Right-of-Way and easements. The standardization of the castings allows for a
limited variety of inlet and manhole castings to be stocked and ensures proper-sized items are available
for repair.
ANALYSIS
The Department of Public Works has typically ordered and supplied these castings for City-let contracts to
avoid paying contractor markup and sales tax. The City also avoids delays on construction projects by
having stock of the castings available which allows project schedules to adjust for varying field conditions
and also allows for the projects to start earlier. The typical lead time for castings is three weeks. These
castings will be provided by Neenah Foundry Company of Neenah, Wisconsin.
FISCAL IMPACT
The Department of Public Works needs approximately $171,400 worth of castings to complete the street
construction work scheduled in the 2013 Capital Improvement Program (CIP) and maintain a stock of
castings to accommodate field conditions. Funding for this purchase is included in the projects listed in
the Storm Sewer, Sanitary Sewer, and Water Main Construction Sections of the CIP.
RECOMMENDATIONS
Section 12-11 of the Municipal Code of the City of Oshkosh provides that material purchases, when
standardization or compatibility is the overriding consideration, may be approved by the City Manager
without the use of formal, sealed quotes. In accordance with Section 12-11 of the Code, I am
recommending approval regarding this purchase.
Please advise me if you have any questions concerning this purchase.
Approved:
Mark A. Rohloff
City Manager
SMG/tlt
1:1Engineering\Tracy Taylor\Memos to Mayor&Common Counci1120131Waive Bids for 2013 Purch of MH-Inlet Castings_3-26-13.docx