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HomeMy WebLinkAboutCH2M Hill Engineers, Inc AGREEMENT THIS AGREEMENT, made on the(PP0 day of WC1k) 2013, by and between the CITY of OSHKOSH, party of the first part, hereinafter referred to as CITY, and CH2M HILL ENGINEERS, INC., 135 South 84th Street, Milwaukee, WI 53214, party of the second part, hereinafter referred to as the CONSULTANT. WITNESSETH: That the CITY and the CONSULTANT, for the consideration hereinafter named, enter into the following Agreement. ARTICLE I. PROJECT MANAGER A. Assignment of Project Manager. The CONSULTANT shall assign the following individual to manage the project described in this Agreement: Linda Mohr— Project Manager B. Changes in Project Manager. The CITY shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The CITY shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE II. CITY REPRESENTATIVE The CITY shall assign the following individual to manage the project described in this Agreement: Stephan Brand — Public Works Utilities Bureau Manager ARTICLE III. SCOPE OF WORK The CONSULTANT shall provide the services described in the CONSULTANT's attached Scope of Services. The CONSULTANT may provide additional products and/or services if such products/services are requested in writing by the Authorized Representative of the CITY. All reports, drawings, specifications, computer files, field data, notes, and other documents and instruments prepared by the CONSULTANT as instruments of service shall remain the property of the CITY. STANDARD OF CARE The standard of care applicable to CONSULTANT's Services will be the degree of skill and diligence normally employed by professional CONSULTANTs or consultants performing the same or similar Services at the time said services are performed. CONSULTANT will re-perform any services not meeting this standard without additional compensation. 1. SUBSURFACE INVESTIGATIONS In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and/or execution. CONSULTANT shall not be responsible for any additional costs pertaining to variances in conditions provided CONSULTANT exercises the Standard of Care specified herein. OPINIONS OF COST, FINANCIAL CONSIDERATIONS, AND SCHEDULES In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, CONSULTANT has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, CONSULTANT makes no warranty that CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from CONSULTANT's opinions, analyses, projections, or estimates. If CITY wishes greater assurance as to any element of PROJECT cost, feasibility, or schedule, CITY will employ an independent cost estimator, contractor, or other appropriate advisor. RECORD DRAWINGS Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, CONSULTANT is not responsible for any errors or omissions in the information from others that CONSULTANT reasonably relied upon and that are incorporated into the record drawings. ACCESS TO CONSULTANT's ACCOUNTING RECORDS CONSULTANT will maintain accounting records in accordance with generally accepted accounting principles. These records will be available to CITY during CONSULTANT's normal business hours for a period of seven (7) years after CONSULTANT's final invoice for examination to the extent required to verify the direct costs (excluding established or standard allowances and rates) incurred hereunder. CITY may only audit accounting records applicable to a cost-reimbursable type compensation. ARTICLE IV. CITY RESPONSIBILITIES The CITY shall furnish, at the CONSULTANT's request, such information as is needed by the CONSULTANT to aid in the progress of the project, providing it is reasonably obtainable from City records. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. To prevent any unreasonable delay in the CONSULTANT's work, the CITY will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. CHANGES CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect CONSULTANT's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. ARTICLE V. TIME OF COMPLETION The work to be performed under this Agreement shall be commenced and the work completed within the time limits as agreed upon as projects are identified throughout this Agreement. The CONSULTANT shall perform the services under this Agreement with reasonable diligence and expediency consistent with sound professional practices. The CITY agrees that the CONSULTANT is not responsible for damages arising directly or indirectly from any delays for causes beyond the CONSULTANT's control. For the purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes, severe weather disruptions or other natural disasters, failure of performance by the CITY, or discovery of any hazardous substances or differing site conditions. If the delays resulting from any such causes increase the time required by the CONSULTANT to perform its services in an orderly and efficient manner, the CONSULTANT shall be entitled to an equitable adjustment in schedule. ARTICLE VI. COMPONENT PARTS OF THE AGREEMENT This Agreement consists of the following component parts, all of which are as fully a part of this Agreement as if herein set out verbatim, or if not attached, as if hereto attached: 1. This Instrument 2. Consultant's Scope of Services In the event that any provision in any of the above component parts of this Agreement conflicts with any provision in any other of the component parts, the provision in the component part first enumerated above shall govern over any other component part which follows it numerically except as may be otherwise specifically stated. ARTICLE VII. PAYMENT A. The Agreement Sum. The CITY shall pay to the CONSULTANT for the performance of the Agreement the total sum as set forth below, adjusted by any changes hereafter mutually agreed upon in writing by the parties hereto: • Time and Materials Not to Exceed one hundred fifty thousand dollars ($150,000.00) • Attached fee schedule shall be firm for the duration of this Agreement. B. Method of Payment. The CONSULTANT shall submit itemized monthly statements for services. The CITY shall pay the CONSULTANT within 30 calendar days after receipt of such statement. If any statement amount is disputed, the CITY may withhold payment of such amount and shall provide to CONSULTANT a statement as to the reason(s) for withholding payment. C. Additional Costs. Costs for additional services shall be negotiated and set forth in a written amendment to this Agreement executed by both parties prior to proceeding with the work covered under the subject amendment. ARTICLE VIII. CONSULTANT TO HOLD CITY HARMLESS The CONSULTANT covenants and agrees to protect and hold the City of Oshkosh, its officials and employees harmless against all actions, claims, and demands which may be to the proportionate extent caused by or result from the intentional or negligent acts of the CONSULTANT, his agents or assigns, his employees, or his subcontractors related however remotely to the performance of this Agreement or be caused or result from any violation of any law or administrative regulation, and shall indemnify or refund to the CITY all sums including court costs, attorney fees, and punitive damages which the CITY may be obliged or adjudged to pay on any such claims or demands within thirty (30) days of the date of the CITY's written demand for indemnification or refund for those actions, claim, and demands caused by or resulting from intentional or negligent acts as specified in this paragraph. ARTICLE IX. INSURANCE The CONSULTANT agrees to abide by the attached City of Oshkosh Insurance Requirements. ARTICLE X. TERMINATION A. For Cause. If the CONSULTANT shall fail to fulfill in timely and proper manner any of the obligations under this Agreement, the CITY shall have the right to terminate this Agreement by written notice to the CONSULTANT. In this event, the CONSULTANT shall be entitled to compensation for any satisfactory, usable work completed. B. For Convenience. The CITY may terminate this Agreement at any time by giving written notice to the CONSULTANT no later than 10 calendar days before the termination date. If the CITY terminates under this paragraph, then the CONSULTANT shall be entitled to compensation for any satisfactory work performed to the date of termination. This document and any specified attachments contain all terms and conditions of the Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this Agreement. REUSE OF PROJECT DOCUMENTS All reports, drawings, specifications, documents, and other deliverables of CONSULTANT, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. CITY agrees to indemnify CONSULTANT and CONSULTANT's officers, employees, subcontractors, and affiliated corporations from all claims, damages, losses, and costs, including, but not limited to, litigation expenses and attorney's fees 4 arising out of or related to the unauthorized reuse, change or alteration of these PROJECT documents. SUSPENSION, DELAY, OR INTERRUPTION OF WORK CITY may suspend, delay, or interrupt the Services of CONSULTANT for the convenience of CITY. In such event, CONSULTANT's contract price and schedule shall be equitably adjusted. NO THIRD-PARTY BENEFICIARIES This AGREEMENT gives no rights or benefits to anyone other than CITY and CONSULTANT and has no third-party beneficiaries. In the Presence of: CONSULTANT By: Kurt H fi" Hermann, P.E., Vice President (Seal of Consultant if a Corporation.) CITY OF OSHKOSH By: (Witness) Mark A. Rohloff, City Manager 4 j And: ■-'*' ' ) (Witness) Pamela R. Ubrig, City Clerk APPROVED: I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this Agreement. PA ILIA _ ity ttorney gef2,1-7 City Comptroller p Scope of Services Sewer Evaluation and Capacity Assurance Plan and Capacity, Management, Operations, and Maintenance Program Prepared for City of Oshkosh March 2013 CH2MHILL 135 South 84th Street Suite 400 Milwaukee,WI 53214 Contents Acronyms and Terms iii Scope of Services 1 Purpose 1 Schedule 1 Task 1—Project Management and QA/QC 1 Task 2—SECAP 2 Task 2.1—Additional Model Verification 2 Task 2.2—Capacity Analysis 3 Task 2.3—SECAP Draft Final Report 4 Task 3—CMOM Program 4 Task 4—CMOM Implementation Assistance 5 Engineering Services Compensation 6 References 7 WBG032012203746MKE II Acronyms and Terms Term or Acronym Meaning in this Context Related Definition AO Administrative Order Basement Backup Wastewater backups into buildings that are caused by blockages or flow conditions EPA,10/13/2011 or Backup occurring in the sanitary sewer collection system owned and/or operated by the City of Oshkosh,Wisconsin and shall not include,for purposes of this report,and the AO requiring it,backups into basements resulting solely from a private property owner's or operator's private lateral blockage. CCTV closed-circuit television CIP capital improvement plan City City of Oshkosh,Wisconsin CMOM capacity,management,operations,and maintenance EPA,10/13/2011 GIS geographic information system hydraulic deficiency Insufficient capacity at certain points in the collection system that may result in EPA, 10/13/2011 sanitary sewer overflows or basement backups. Infiltration The water entering a sewer system and service connections from the ground, EPA,10/13/2011 through such means as,but not limited to,defective pipes,pipe joints,connections, or manhole walls. Inflow The water discharged into a sewer system,including service connections,from such EPA 10/13/2011 sources as,but not limited to:roof leaders;cellar,yard and area drains;foundation drains;cooling water discharges;drains from springs and swampy areas;manhole covers;cross connections from storm sewers and combined sewers;catch basins; storm waters;surface run-off;street wash waters;or drainage. I/I Infiltration and inflow means the total quantity of water from both infiltration and EPA,10/13/2011 inflow without distinguishing the source. mgd million gallons per day O&M operations and maintenance QA/QC quality assurance/quality control SECAP sewer evaluation and capacity assurance plan Sewer System The wastewater collection system owned or operated by the City of Oshkosh, EPA,10/13/2011 Wisconsin designed to collect and convey municipal sewage(domestic,commercial, and industrial)to the City of Oshkosh Wastewater Treatment Facility. SOP standard operating procedure SSES Sewer System Capacity and Evaluation Survey SSO Sanitary sewer overflow is defined as any discharge from the separate sewer system EPA, 10/13/2011 prior to reaching the wastewater treatment plant. U.S.EPA U.S.Environmental Protection Agency WDNR Wisconsin Department of Natural Resources WWTP Wastewater treatment plant shall mean the sewage treatment plant(s)operated by EPA,10/13/2011 the City of Oshkosh,Wisconsin,and located at 233 North Campbell Road,Oshkosh, Wisconsin. W BG03 2012 203 746MKE I I I Scope of Services Purpose The purpose of the City of Oshkosh (City) sewer evaluation and capacity assurance plan (SECAP) and capacity, management,operations,and maintenance (CMOM) program is to support the City's compliance with the Administrative Order(AO), Docket No.V-W-11-AO-09 issued by the U.S. Environmental Protection Agency (U.S. EPA). In addition to assisting with regulatory compliance,this project scope of services supports the City's goals to provide high quality,efficient sewer service to its customers.The project will result in the development of short- and long-term capacity enhancement measures for the sewer system. It will also document the City's actions to efficiently operate and maintain the sewer system, protect public health and property by eliminating basement backups,and protect water quality by reducing sanitary sewer overflows(SSOs).The City will use these resources to demonstrate regulatory compliance and to measure its performance and make informed decisions regarding annual budgeting and capital improvement planning.The professional services will be performed in the following tasks: • Task 1—Project management and quality assurance/quality control (QA/QC). Complete scope of services within budget and on schedule; conduct QA/QC review of all work; communicate frequently on project progress,technical findings,and decisions. • Task 2—SECAP draft final report. Use the new collection system computer model to analyze the hydraulic capacity of the collection system. Identify improvements needed to assure the hydraulic capacity of the system. Document analysis and findings in draft final report submission to U.S. EPA per the AO. • Task 3—CMOM program. Prepare the CMOM program documentation for submission to U.S. EPA and WDNR in conformance with the AO. • Task 4—CMOM implementation assistance. Facilitate quarterly reporting to U.S. EPA and WDNR and complete technical tasks in support of CMOM compliance objectives as directed by the City. Schedule The attached schedule shows the City's recently completed and projected future CMOM activities.The tasks described in this scope of services will be completed in 2013. Task 1—Project Management and QA/QC CH2M HILL will manage the delivery of the professional technical services and work products to meet the City's schedule and budget. Project management duties include project instructions,which address team communication, QA/QC,and cost control. Instructions to the project delivery team will guide performance by defining the following: • Detailed scope of services and project deliverables • Task assignments and work plan • Project schedule • Project budget and performance monitoring • Health and safety considerations • Communication procedures within the team and with the City • Change management procedures Project team communication will be maintained through regular team meetings,teleconferences, and e-mail. Periodic meetings will also be conducted with the City to discuss project status. CH2M HILL will submit progress reports of project activities to the City with each monthly invoice. WBG032012203746MKE 1 SCOPE OF SERVICES SEWER EVALUATION AND CAPACITY ASSURANCE PLAN AND CAPACITY,MANAGEMENT,OPERATIONS,AND MAINTENANCE PROGRAM CH2M HILL will perform a QA/QC review of completed work and project progress prior to submission of work products to the City. Meeting the schedule stipulated by the AO is critical to the City's success. A preliminary schedule follows the description of professional services. Task 1 Deliverables Monthly invoices with activity reports and periodic schedule updates will be prepared under Task 1. Task 2—SECAP Despite the apparent adequacy of the sewer system capacity,the City has committed to developing a rigorous system-wide SECAP.The SECAP will meet the following requirements set forth in Paragraph 52 of the AO, Docket No.V-W-11-AO-09, issued by U.S. EPA on October 17, 2011: By February 1, 2012, Respondent shall prepared and submit to U.S. EPA a work plan for a Sewer Evaluation and Capacity Assurance Plan ("SECAP"),for review and comment. By September 1, 2013, Respondent shall prepare and submit the SECAP draft final report to U.S. EPA for review and comment. Task 2 activities will be performed in the following tasks: • Task 2.1—Project Startup/Data Collection and Review(completed 2012) • Task 2.2—Hydrologic and Hydraulic Model Development (completed 2012) • Task 2.3—Additional Model Verification • Task 2.4—Capacity Analysis • Task 2.5—SECAP Draft Final Report Task 2.1—Additional Model Verification Model verification will be continued using additional flow data from the lift station operation logs,the WWTP influent flow meters, and previous area-specific sewer system monitoring programs. Model tolerances, consistent with standard industry practice,will be defined and documented as follows: • Dry weather verification:The diurnal dry weather flow calculated for the WWTP was used to develop dry weather flow diurnal patterns.The dry weather flow was allocated between the sewer sheds based on population.A model simulation was performed to verify that the dry weather flow allocated within the model matches the WWTP flow. Additional verification with available flow monitoring data will be performed to confirm that dry weather flows have been developed properly within smaller portions of the sewer system. • Wet weather verification: During the wet weather verification of the model, annual hourly data from the WWTP will be used. Monitored and modeled peak flow rates and wet weather volumes will be compared.The parameters of the hydrologic model will be adjusted until the difference between the monitored and modeled values at flow monitoring locations is deemed reasonable. Additional flow monitoring data will be used to verify the model within smaller portions of the sewer system.The model will provide the platform for system- wide evaluation, but will require refinement for site specific details. For example,further model adjustment of wet weather flows in conjunction with the design of particular infiltration and inflow reduction projects is recommended. The dry weather and wet weather flow data will be evaluated using the U.S. EPA Sanitary Sewer Overflow Analysis and Planning(SSOAP)Toolbox.The software aids in the determination of the dry weather flow, diurnal pattern, and groundwater infiltration. In addition, any anomalies in the sewer system with unusual hydraulics or geometry will be noted and addressed in the model. Model verification efforts and findings will be reviewed with City sewer system personnel before concluding the verification effort. Once the model is verified for existing conditions, 2030 forecasted wastewater flows will be entered into the model for evaluation of future system capacity and for the analysis of appropriate capital improvements. WBG032012203746MKE 2 SCOPE OF SERVICES SEWER EVALUATION AND CAPACITY ASSURANCE PLAN AND CAPACITY,MANAGEMENT,OPERATIONS,AND MAINTENANCE PROGRAM Task 2.1 Deliverables At completion of Task 2.1,a verified hydraulic model for use in system evaluation and capital planning will be delivered. In addition, a summary of the sewer system hydraulic model verification process and findings will be prepared for inclusion in the SECAP draft final report that will be submitted to U.S. EPA. Task 2.2—Capacity Analysis The purpose of capacity assurance planning is to determine sewer system capacity conditions and to identify restrictions and potential overflow locations. Task 2.2.1—Establish Target Level of Service The model will be used to analyze how the sewer system performs during two hydrologic events with defined return periods (for example, 1-year and 5-year recurrence interval storms). For the analysis, synthetic rainfall hyetographs will be developed for the selected storms.The duration of the storms will be determined to be consistent with the drainage area characteristics. The model will be used to simulate the storms to predict the resulting sewer system wet weather response. Peak flow rates at critical points within the system and hydraulic restrictions will be identified from model simulations. To analyze the capacity of the sewer system,the target level of service or performance criteria will also be established consistent with industry standards. For example, an acceptable level of system surcharge may be a selected performance criterion. Level of surcharge is defined as the difference between the manhole rim elevation and the peak hydraulic grade line.The freeboard that results from the storm simulations will be compared to the level of surcharge to determine which reaches of the sewer system have the potential for basement or manhole flooding problems for the level of service analyzed. Target level of service or performance criteria will be used to conduct the hydraulic model analysis. Task 2.2.1 Deliverable A summary of the basis of the capacity analysis—the selected storms and defined sewer system performance criteria—will be prepared for inclusion in the SECAP final draft report that will be submitted to U.S. EPA. Task 2.2.2 Hydraulic Model and Relief Analysis After model verification and establishment of the level of service storm scenarios and sewer system performance targets,the model will be used to identify restrictions in the existing system under existing dry and wet weather flow conditions.The analysis will include definition of the impacts on the system from the selected storms and evaluation of various sewer system hydraulic restriction relief options using the model. The evaluation may include consideration of the following potential solutions: • Additional infiltration/inflow(I/I) removal • Installation of a relief pipe gravity main • Addition of real-time flow controls • Installation of a parallel force main • Pipeline replacement • Lift station capacity expansion • Satellite equalization storage with reduced gravity main or lift station installation • Increased capacity through trenchless pipeline renewal and rehabilitation To increase the City's knowledge of system performance and to measure improvement over time, recommendations resulting from the model analysis will likely also include proposals for additional flow monitor studies and the installation of permanent flow monitors in the system. Recommendations may also include operational, maintenance or management measures.Candidate capital improvement projects will be simulated with the model to demonstrate effectiveness. Conceptual, planning-level capital cost estimates will be prepared for recommended capacity relief measures. WBG03 2 012 2 03 74 6MKE 3 SCOPE OF SERVICES • SEWER EVALUATION AND CAPACITY ASSURANCE PLAN AND CAPACITY,MANAGEMENT,OPERATIONS,AND MAINTENANCE PROGRAM Task 2.2.2 Deliverables The results of the capacity analysis, including identification of hydraulic restrictions under current year and year 2030 forecasted flows,will be summarized. Descriptions of potential capacity relief projects,along with estimated capital costs,will be prioritized for implementation and summarized for inclusion in the SECAP draft final report that will be submitted to U.S. EPA. Task 2.3—SECAP Draft Final Report The SECAP draft final report to U.S. EPA will include the comprehensive summaries drafted for each task,a report introduction, and an executive summary.A preliminary draft report will be submitted for City review. Input and review comments from City personnel will be incorporated in the report for submission to U.S. EPA. Task 3—CMOM Program CH2M HILL will develop CMOM program documentation that builds on the information presented in the U.S. EPA- approved CMOM Plan Template(CH2M HILL, 2011)and the CMOM implementation tools developed in 2012. Further,the CMOM program will integrate the SECAP analysis and recommendations.The CMOM program documentation will conform to the checklist cited in the AO and published in the Guide for Evaluating Capacity, Management, Operation, and Maintenance(CMOM)Programs at Sanitary Sewer Collection Systems. (U.S. EPA, 2005) The CMOM program documentation will include on-going and current CMOM implementation activities. While significant CMOM information,system data, and guidance have been documented,the anticipated additional documentation needs to be addressed for the September 1, 2013, U.S. EPA submission are listed in Table 1. TABLE 1 CMOM Program Elements for Continued Development Element Needed documentation I/I Description of City I/I reduction program:schedule of investigation activities to identify I/I sources, mitigation strategies,prioritized repairs or rehab related to I/I, audit of I/I reduction progress Organization chart Coordinate overall organization chart,the responsibilities matrix,and position descriptions to delineate responsibilities and authorizes for each position.Indicate other responsibilities of staff(road repair,storm sewer maintenance,WWTP maintenance,water distribution system maintenance,management of other City utilities or departments,etc.) Annotate 3—5 additional City position descriptions with CMOM-related requirements and qualifications Adequacy of current staffing level;duration position(s)remain vacant Training List training that has a formal curriculum Whether on the job training progress or performance measured or accompanied by periodic tests,drills, demonstrations Percent of training that is conducted by City,outside manufacturer,and gained on the job Lost-time injury rate for sewer utility(%or hours) Communication and Describe public education and public relations program(messages communicated,channels of customer service communication) Employee training for public relations,employee resources(e.g.,scripts)for public relations Identify target timeframes for response or resolution of customer complaints Legal authority Document area of satellite communities served Document terms of service agreements with satellite communities regarding private property connections, WBG032012203746MKE 4 SCOPE OF SERVICES SEWER EVALUATION AND CAPACITY ASSURANCE PLAN AND CAPACITY,MANAGEMENT,OPERATIONS,AND MAINTENANCE PROGRAM TABLE 1 CMOM Program Elements for Continued Development Element Needed documentation new connections,pretreatment,FOG,and flow measurement Budgeting List current customer rates and fees Describe how rates are calculated;list number of rate changes in last 10 years Describe whether enterprise funds are used for non-enterprise activities Describe whether maintenance budget is allocated and tracked to preventative and corrective activities Describe the fund maintained for equipment and infrastructure replacement Compliance Summarize pretreatment program and its enforcement Summarize storm water disconnect program and its enforcement Emergency response Describe City's actions,plans for sewer system vulnerability and risk assessment Inspection Document SOPs and SMPs for each lift station,include critical operating characteristics of station Report number of hours annually spent of lift station inspections Document force main inspection and maintenance activities Planned maintenance Describe City review process of maintenance logs for each lift station Describe the procedure used to decide to replace lift station equipment Sewer cleaning Report the routine schedule for cleaning sewer lines system wide,e.g.,8%to 14%per year Report annual percent of high/repeat cleaning trouble spots Report annual cleaning in terms of preventative and corrective Parts inventory Identify person(s)responsible for tracking and maintaining accurate parts inventory Log for maintenance of equipment,tools Sewer system evaluation Describe sewer rehabilitation work completed in the last 15 years and survey(SSES) Describe City's standard procedures for performing SSES work For excessive I/I,assess costs of removing I/I versus conveyance and treatment Describe flow monitoring program activities:number and type of meters,permanent or temporary meters, management of flow meter data,use of flow data(to assess success of rehabilitation or need for rehabilitation) CMOM Annual Self-Audit Use the key performance indicators developed in 2012 to establish measurable goals for sewer system operation and maintenance Task 4—CMOM Implementation Assistance CH2M HILL will provide technical services, as needed,to assist the City in implementing the CMOM program. In 2013, anticipated activities include the following: • CMOM-related reporting—CH2M HILL assistance will include timely review of sewer system operation and maintenance data and preparation of quarterly reports to U.S. EPA and WDNR. • Sewer system flow monitoring guidance–CH2M HILL will provide information for City sewer system flow monitoring requests for proposals to help ensure the integrity of data collection and optimum utilization of gathered information given the City's GIS and other software. WBG032012203746MKE 5 SCOPE OF SERVICES SEWER EVALUATION AND CAPACITY ASSURANCE PLAN AND CAPACITY,MANAGEMENT,OPERATIONS,AND MAINTENANCE PROGRAM • Annual O&M budget projection—CH2M HILL will prepare a scope and cost estimate for CMOM related outside services needed to implement the CMOM plan for each of the next 5 years. CH2M HILL will document the information in a manner that readily supports the annual O&M budget process. • Capital project justification—CH2M HILL will work with City staff to evaluate each of the recommended sewer system capital projects. CH2M HILL will develop protocols for documenting project justification by linking it to the cost tools and the sewer system performance objectives and measures. • Capital project sequencing—CH2M HILL will work with the City staff to apply previously identified metrics to prioritize and sequence capital projects for the next 5 years by developing schedules to maximize early improvement in sewer system performance measures while staying within known budget restraints. Engineering Services Compensation The estimated level of effort and fees for professional technical services are summarized in Table 2. TABLE 2 Estimated Level of Effort and Fees Activity Level of Effort(hours) Fee Task 1—Project Management and QA/QC 76 $14,480 Task 2—SECAP 556 $85,060 Task 3—CMOM Program 185 $32,500 Task 4—CMOM Implementation Assistance 115 $17,960 TOTAL 932 $150,000 WBG032012203746MKE 6 References City of Oshkosh, WI. 2008.2007 Compliance Maintenance Annual Report. May 14. City of Oshkosh, WI. 2009.2008 Compliance Maintenance Annual Report. June 3. City of Oshkosh, WI. 2010.2009 Compliance Maintenance Annual Report. May 21. City of Oshkosh, WI. 2011a.Annual Report of the Wastewater Treatment Plant,January 1-December 31, 2010. City of Oshkosh, WI. 2011b. Comparison of Existing and Newly Approved "Sewer User Charge" Rates. Retrieved 9/21/2011 from http://www.ci.oshkosh.wi.us/. March 22. City of Oshkosh, WI. 2011c.2010 Compliance Maintenance Annual Report. June 6. City of Oshkosh, WI. 2011d.2011 Field Checklists: Flush List,Grease List, Manhole Covers, Root Cutting List, Odd Spots. Received July 29. City of Oshkosh,WI. 2011e. EPA Administrative Order: Fourth Amendment, Docket No.V-W-11-AO-09. October 13. City of Oshkosh. 2012. Capacity, Management, Operations, and Maintenance Plan Draft Report.January 31. City of Oshkosh, WI, Department of Community Development Planning Services Division. 2006. Development Planning Handbook. March. City of Oshkosh, WI, Human Resources Division. 2010. Employee Handbook. December 14. East Central Wisconsin Regional Planning Commission (ECWRPC). 2007. ECWRPC 2030 Oshkosh Sanitary Sewer Service Area. November 6. East Central Wisconsin Regional Planning Commission. 2008. ECWRPC2008 Goals, Strategies and a Plan for Action Chapter 7:Community Facilities. April 25. U.S. EPA. 2005 Guide for Evaluating Capacity, Management, Operation, and Maintenance(CMOM)Programs at Sanitary Sewer Collection Systems. January. Water Environment Federation. 2006. Guide to Managing Peak Wet Weather Flows in Municipal Wastewater Collection and Treatment Systems. Wisconsin Department of Natural Resources. 2006. General Permit to Discharge under the Wisconsin Pollutant Discharge Elimination System, City of Oshkosh. February 28. Wisconsin Department of Natural Resources. 2007. WPDES Permit to Discharge under the Wisconsin Pollutant Discharge Elimination System, City of Oshkosh. March 20. WBG032012203746MKE 7 CH2M HILL 2013 HOURLY CHARGE RATES for PROFESSIONALS AND TECHNICIANS Classification Hourly Rate Senior Consultant $220 Senior Project Manager, Senior Project Engineer $200 Senior Engineer $175 Project Engineer $155 Modeler $140 Engineer, Senior CAD Technician $115 Associate Egnineer, Project Accountant $90 CAD Technician, Clerical $80 Expenses Expense Type Estimating Method i Rate Photo Copies Service Center $0.05 Reprographics Service Center varies Auto mileage Travel $.565/mile Auto Rental Travel Actual Other Travel (FTR Guidelines) Travel Actual Equipment Rental Operating Expense Actual Postage/Freight Operating Expense Actual Notes Assessment applies to all labor hours Noteb Assessment applies to all Health & Safety trained individuals Rates subject co change on January 1.20'13 A CERTIFICATE OF LIABILITY INSURANCE °ATE`MM'°°"YYY' 01(15/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT MARSH USA INC. PHON: PHONE FAX 1225 17TH STREET,SUITE 2100 (A/C.No,Ext): (A/C,No): DENVER,CO 80202-5534 E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE 1 NAIC# 15114-12345-5EX2P-12/13 WDC BK INSURER A: Greenwich Insurance Company 122322 INSURED INSURER B: NIA i N/A CH2M HILL ENGINEERS,INC. -- 9127 SOUTH JAMAICA STREET INSURER C:XL Specialty Insurance Co. 37885 ENGLEW00D,CO 80112 INSURER D:Zurich American Insurance Co 16535 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: SEA-002343717-08 REVISION NUMBER:16 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP W LIMITS LTR INSR VD POLICY NUMBER (MM(DDIYYYY) (MM/ODfYYYY) GENERAL LIABILITY X EACH OCCURRENCE $ 1,500,000 A X RGE500025501 05/01/2012 05/0112013 DAMAGE TO RENTED 1,500,000 COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) $ : CLAIMS-MADE X OCCUR MED EXP(Any one person) $ X $500,000 SIR PERSONAL&ADV INJURY $ 1,500,000 GENERAL AGGREGATE $ 5,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGG $ 5,000,000 POLICY PRO JECT LOC $ AUTOMOBILE LIABILITY X COMBINED SINGLE LIMIT 2,000,000 (Ea accident) $ A X ANY AUTO RAD500025401(AOS) 05/01/2012 05/01/2013 BODILY INJURY(Per person) $ A ALL OWNED SCHEDULED RAD500025601(MA) 05/01/2012 05/01/2013 BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTIONS $ WORKERS COMPENSATION X WC STATU- OTH- AND EMPLOYERS'LIABILITY TORY LIMITS ER _ C ANY PROPRIETOR/PARTNER/EXECUTIVE YIN RWD500025201(AOS) 05/01/2012 05/01/2013 E.L.EACH ACCIDENT $ 1,000,000 C OFFICER/MEMBER EXCLUDED? N N/A RWR500025301(WI) 05/01/2012 05/01/2013 1,000,000 (Mandatory in NH) ( ) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ D PROFESSIONAL LIABILITY* EOC3829621-10 05/01/2012 05/01/2013 Each Claim&Total For $2,000,000 All Claims. 1 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) RE:ALL PROJECTS,PM:LINDA MOHR. CITY OF OSHKOSH,AND ITS OFFICERS,COUNCIL MEMBERS,AGENTS,EMPLOYEES AND AUTHORIZED VOLUNTEERS ARE INCLUDED AS AN ADDITIONAL INSURED ON THE GENERAL LIABILITY AND AUTOMOBILE LIABILITY POLICIES AS REQUIRED BY WRITTEN CONTRACT OR AGREEMENT. `FOR PROFESSIONAL LIABILITY COVERAGE,THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY PERIOD FOR ALL OPERATIONS OF THE INSURED.THE LIMIT WILL BE REDUCED BY PAYMENTS OF INDEMNITY AND EXPENSE. CERTIFICATE HOLDER CANCELLATION CITY OF OSHKOSH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN:SUPERINTENDENT OF UTILITIES- THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN STEPHAN BRAND ACCORDANCE WITH THE POLICY PROVISIONS. 215 CHURCH AVENUE,PO BOX 1130 OSHKOSH,WI 54903-1130 AUTHORIZED REPRESENTATIVE ®�vr� of Marsh USA Inc. I Sharon A.Harnmer c �� ti C �r ©1988-.2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) he ACORD rtarrae attc./logo are registered marks of ACORD ENDORSEMENT#021 This endorsement, effective 12:01 a.m., May 1, 2012 forms a part of Policy No.RGE500025501 issued to CH2M HILL COMPANIES, LTD. by Greenwich Insurance Company THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY AUTOMATIC ADDITIONAL INSURED'S PRIMARY COVERAGE This endorsement modifies Insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS COVERAGE PART LIQUOR LIABILITY COVERAGE PART The following provision is added to Section II,Who is an Insured: I. A. Any entity, person, or organization you are required or have agreed in a written insured contract, permit, access agreement and any other written agreement to name as an insured is an insured (hereinafter called additional insured) but only with respect to liability arising out of your premises, your work for the additional insured, or acts or omissions of the additional insured in connection with the general supervision of your work to the extent set forth below: (1) The limits of, insurance with respect to each person, organization or entity shall not exceed the limits of liability of the named insured. (2) All insuring agreements,exclusions and conditions of this policy apply; (3) In no event shall the coverage or limits of insurance in this coverage form be increased by such contract. B. Except when required otherwise by insured contract, this insurance does not apply to: (1) (a)All work on the project(other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s)at the site of the covered operations has been completed; or(b)That portion of your work out of which the injury or damage arises has been put to Its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. (2) Bodily Injury or Property Damage arising out of any act or omission of the additional insured(s) or any of their employees, other than the general supervision of work performed for the additional insured(s) by you. MANUS ©2011 X.L. America, Inc. All Rights Reserved. May not be copied without permission. C. Any coverage provided hereunder shall be excess over any other valid and collectible insurance available to the additional insured(s)whether primary, excess, contingent or on any other basis unless a contract specifically required that this insurance be primary, or you request that it apply on a primary basis. When this insurance applies on a primary basis for the additional insureds described above, it shall apply only with respect to liability arising out of your work for that additional insured by or for you. Other insurance afforded to those additional insureds will apply as excess and not contribute as primary to the insurance afforded by this endorsement. All other terms and conditions remain the same. ' } , (Authorized Rep es:'tative) IV1ANUS ©2011 X.L. America. Inc. All Rights Reserved. May not be copied without permission.