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HomeMy WebLinkAbout02. Common Council Minutes from 1/15/12 and 1/22/13 PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN JANUARY 15, 2013 OIHKOlH SPECIAL MEETING ON THE WATER SPECIAL MEETING held Tuesday, January 15, 2013, at 5:30 p.m. in Room 404, City Hall. Mayor Tower presided. PRESENT: Council Members Jef Hall, Tom Pech, Jr, Bob Poeschl, Steve Cummings, Deb Allison-Aasby, Steven Herman and Mayor Burk Tower ALSO PRESENT: Mark Rohloff, City Manager, Pamela Ubrig, City Clerk, Allen Davis, Director of Community Development, Kelly Nieforth, Economic Development Specialist, and Adam Prager from the Prager Company. WORKSHOP WITH PRAGER TEAM TO DISCUSS ECONOMIC DEVELOPMENT STUDY RECOMMENDATIONS AND NEXT STEPS Adam Prager from the Prager Company gave an overview of the Economic Development Study his company, an economic advisory firm, completed for the City of Oshkosh. Council Member Herman asked if the Prager Company recommended the public/private approach to economic development for all communities. Mr. Prager stated although the public/private approach to economic development was the most common economic development arrangement for most communities, it was not the answer for every community. Council Member Herman questioned if all businesses in the City should be included in the list of stakeholders. Mr. Prager stated it was not realistic to include all businesses in the list of stakeholders. A key cadre of businesses involved in the process was necessary for a public/private economic development model to be successful. Council Member Herman asked how the City could involve the next generation of business owners and citizens in the process of economic development. Mr. Prager stated in order for economic development to be effective, the general population had to be made aware of what was happening through the medial, annual reports, etc. He felt the University was under utilized and could be useful for research to identify and pursue future opportunities. Mayor Tower asked what the structure of the public/private economic development model would be and if Mr. Prager could provide a list of other communities that his company had done economic development studies for. 1 PROCEEDINGS OF THE COMMON COUNCIL— JANUARY 15, 2013 Mr. Prager stated he would provide the City with a list of other communities which created public/private economic development partnerships. Council Member Hall was concerned about the initial set up and structure of the public/private economic development partnership. Mr. Prager explained there had to be a clear definition of what the stakeholders sought from the organization. Agreements would be put into place to ensure the partnership was meeting its performance measurements. If efforts were not as effective as the partnership would like, changes could be made to the implementation of strategies. Council Member Herman questioned what roll the Common Council would have in the public/private economic development partnership. Mr. Prager explained as well as promoting the City, the Council also weighed in on critical economic development decisions such as infrastructure development and real estate enhancement. Mr. Rohloff added that the Council approved credit for incentives, TIF districts, grant applications and addressed important regulatory issues. Council Member Allison-Aasby asked what the next step would be if the Council agreed to be part of the public/private economic development partnership. Mr. Prager stated after determining to part of the public/private economic development partnership, the next step would be to determine who would be included in the public/private economic development partnership. Once the stakeholders were established, the mission of the public/private economic development partnership should be solidified, a board of directors chosen, and the by-laws written. Council Member Pech asked how long it would take to bring the public/private economic development partnership to fruition. Mr. Prager stated the public/private economic development partnership could be accomplished within a six month time frame. He explained that there were things that could be done along the way such as research and recruitment efforts for the person who would oversee the organization. Council Member Pech questioned if the recruitment of the person who would oversee the partnership should be done during the development of the partnership or once the partnership was fully defined. Mr. Prager suggested that the recruitment process for the person that would oversee the partnership begin once the partnership was established or very close to being established, and a job description was in place. There should also be the framework for a strategic plan. He recommended hiring a professional recruitment agency specializing in economic development executives. 2 PROCEEDINGS OF THE COMMON COUNCIL— JANUARY 15, 2013 Council Member Herman suggested that the Council's recommendation to move forward with the public/private economic development partnership be placed on the agenda for the next Common Council Meeting. He also wanted the Council to begin talking to other communities who have gone through the process of developing a public/private economic development partnership. MOTION: TO CONVENE INTO CLOSED SESSION PURSUANT TO SECTION 19.85(1)(C) OF THE WISCONSIN STATE STATUTES TO DISCUSS THE PERFORMANCE EVALUATION AND COMPENSATION REGARDING THE CITY MANAGER AN EMPLOYEE OVER WHICH THE COMMON COUNCIL HAS JURISDICTION AND EXERCISES RESPONSIBILITY (Cummings; second, Pech) CARRIED: Ayes (7) Herman, Cummings, Hall, Pech, Poeschl, Allison-Aasby, Mayor Tower MOTION: ADJOURN (Pech; second, Cummings) CARRIED: VOICE VOTE The meeting adjourned at 7:25 p.m. PAMELA R. UBRIG CITY CLERK 3 PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN JANUARY 22, 2013 OJHKQfH ON THE WATER REGULAR MEETING held Tuesday, January 22, 2013, at 6:00 p.m. in the Council Chambers, City Hall. Mayor Tower presided. PRESENT: Council Members Steve Cummings, Tom Pech, Jr., Bob Poeschl, Deb Allison-Aasby, Steven Herman and Mayor Burk Tower ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and Dave Patek, Director of Public Works Council Member Cummings read the Invocation. The Pledge of Allegiance was led by Jade Laibly and Ava Berdelman from Oakwood Elementary School. CITIZEN STATEMENTS TO COUNCIL There were no citizen statements CONSENT AGENDA Approval of Bills presented by the Finance Director Receipt and filing of Common Council Minutes from January 2 & 8, 2013 Receipt of Claims filed with the City's Insurance Company: Mike Piller for alleged damages from a water back up Tommy/Angela Howe for alleged damages to their vehicle from a snowplow Receipt of Claim filed with the City's Insurance Company/ Michael Lim, Attorney for CitizensFirst Credit Union, in the amount of$35,506.15 plus interest for alleged excessive assessments at 2900 Universal Street Resolution No. 13-13 Grant Easement to Pacur LLC North of 3555 Moser Street (Plan Commission Recommends Approval) Resolution No. 13-14 Approve Amendment #1 to Professional Service Agreement with AECOM for Environmental Services for William Steiger Park Riverwalk Project (+$15,000.00) 1 PROCEEDINGS OF THE COMMON COUNCIL— JANUARY 22, 2013 Resolution No. 13-15 Approve Amendment No. 1 to Professional Service Agreement with AECOM for Construction Documentation/Oversight of City Center Riverwalk Project (+$175,000.00) Resolution No. 13-16 Approve Change Order No. 2 for City Center Riverwalk Improvements with Lunda Construction (+$305,143.13) Resolution No. 13-17 Amendment to Engineering Services Agreement for Various Wastewater Treatment Plan and Pumping Station Improvement Projects / Strand Associates ($15,000.00) Resolution No. 13-18 Approve Agreements for Transportation Services with Winnebago County Resolution No. 13-19 Authorize the Filing of Applications for Federal Operating and Capital Assistance, State Operating Assistance and County Transportation Assistance Resolution No. 13-20 Accept and Approve Revised Waiver of Special Assessment Notices and Hearing in Connection with Improvements / Second Addition to Casey's Meadow South Resolution No. 13-21 Approval of Engineering Services Agreement for Sanitary Sewer Lateral Televising / Great Lakes TV Seal, Inc. ($108,201.41) Resolution No. 13-22 Approval of Change Order No. 1 for Public Works Contract No.12-08 with RG Huston Company, Inc. for James Road Area Detention Basin (+$345,267.85) Resolution No. 13-23 Approval of 2013 Landfill Tipping Fees with Waste Management of Wisconsin for Disposal of Contaminated Soil from Various Projects in the Capital Improvement Program Resolution No. 13-24 Approve Rescission of Property Taxes (Corporate Promotions Group, Buds Electric, LLC & Martin Security Systems) Resolution No. 13-25 Authorize the Sale of Fermented Malt Beverages at Reetz Ball Field Concession Stand in Menominee Park by Parks Department Staff Resolution No. 13-26 Approval of Special Event - Otter Street Fishing Club Inc., to Utilize Menominee Park for their Otter Street Fisheree / February 1 & 2, 2013 2 PROCEEDINGS OF THE COMMON COUNCIL— JANUARY 22, 2013 Resolution No. 13-27 Approval of Special Event— BID to Utilize Grand Opera House Square and City Streets for their Hear of Winter/ February 16, 2013 Resolution No. 13-28 Approval of Special Event - Oshkosh Southwest Rotary to utilize Menominee Park for their Battle on Bago / February 22 & 23, 2013 Resolution No. 13-29 Approval of Special Event— UW Oshkosh Student Recreation to Utilize City Streets for their Shamrock Shuffle 5K Run-Walk / March 9, 2013 Resolution No. 13-30 Approval of Special Event— Midwest Sports Events and CR Meyer to Utilize City Streets and Leach Amphitheater for their Oshkosh Half Marathon, 5K and Lionhearted Kids Run /April 20 & 21, 2013 Resolution No. 13-31 Approval of Special Event— Run Away to the Bay to Utilize City Streets and Menominee Park for their Run Away to the Bay / April 27, 2013 Resolution No. 13-32 Approval of Special Event—Terry's Bar to Utilize Menominee Park for their Terry's Bar Walleye Tournament/ May 18, 2013 Resolution No. 13-33 Approval of Special Event— Graybeard Productions, Inc., to Utilize South Park for their Thunder in the Park / Fox Valley Motorcycle Show/June 1 & 2, 2013 Resolution No. 13-34 Approval of Special Event— Cabela's Masters Walleye Circuit to Utilize Menominee Park for their Cabela's Master Walleye Circuit Tournament/June 28, 29 & 30, 2013 Resolution No. 13-35 Approval of Special Event— Central Wisconsin Auto Collectors to Utilize South Park for their Central Wisconsin Auto Collectors Car and Flea Market /June 30, 2013 Resolution No. 13-36 Approval of Special Event— Otter Street Fishing Club Inc., to Utilize Menominee Park for their Otter Street Kids Fisheree / August 10, 2013 Resolution No. 13-37 Disallowance of Claim by Robert Kostopolus Resolution No. 13-38 Disallowance of Claim by Cody Higginbotham 3 PROCEEDINGS OF THE COMMON COUNCIL— JANUARY 22, 2013 Resolution No. 13-39 Approve Special Class "B" Licenses, Agent Changes for Combination "Class A" Licenses, Class "C" Wine License, Operator Licenses, Taxi- Cab Driver Licenses and Secondhand Dealer Licenses NOTE: Council Member Hall arrived at 6:12 p.m. MOTION: ADOPT CONSENT AGENDA (Cummings; second, Pech) CARRIED: Ayes (7) Cummings, Hall, Pech, Poeschl, Allison-Aasby, Herman, Mayor Tower ACTION TAKEN ON ORDINANCES & RESOLUTIONS Ordinance No. 13-40 Approve Rezoning 205 West Linwood Avenue from R-4 Multiple Dwelling to R-1 Single Family with Planned Development Overlay (Plan Commission Recommends Approval) MOTION: ADOPT (Allison-Aasby; second, Cummings) CARRIED: Ayes (7) Cummings, Hall, Pech, Poeschl, Allison-Aasby, Herman, Mayor Tower Ordinance No. 13-41 Approve Voluntary Attachment Request from Town of Nekimi / Brennand Attachment — South of West Ripple Avenue, West of Oregon Street FIRST READING; LAID OVER UNDER THE RULES Ordinance No. 13-42 Approve Voluntary Attachment Request from Town of Nekimi / Gabert and Rusch #1 Attachment — West and East of USH 41, South of West Ripple Avenue FIRST READING; LAID OVER UNDER THE RULES Ordinance No. 13-43 Approve Voluntary Attachment Request from Town of Nekimi / Gabert and Rusch #2 Attachment — Intersection of USH 41/Poberezny Road /Waupun Road/County Road N FIRST READING; LAID OVER UNDER THE RULES Ordinance No. 13-44 Approval of Parking Regulation Changes on Otter Avenue and Technical Corrections Related to Various Intersection Traffic Control and Parking Regulations FIRST READING; LAID OVER UNDER THE RULES 4 PROCEEDINGS OF THE COMMON COUNCIL— JANUARY 22, 2013 Ordinance No. 13-45 Temporary Suspension of Bicycle Registration Fee FIRST READING; LAID OVER UNDER THE RULES Resolution No. 13-46 Approve Tax Incremental Finance Policy and Application (from October 23, 2012 Common Council Meeting) MOTION: ADOPT (Cummings; second, Pech) CARRIED: Ayes (7) Cummings, Hall, Pech, Poeschl, Allison-Aasby, Herman, Mayor Tower Mayor Tower asked for clarification on the points criteria in the Tax Incremental Finance Policy. Mr. Rohloff explained the intention of the Tax Incremental Finance Policy was to award points up to a certain amount and not use the all or nothing approach. Resolution No. 13-47 Support Creation of Public/Private Economic Development Organization MOTION: ADOPT (Pech; second, Cummings) MOTION: AMEND TO READ INITIATED BY: COMMON COUNCIL (Poeschl, second Hall) CARRIED: Ayes (7) Cummings, Hall, Pech, Poeschl, Allison-Aasby, Herman, Mayor Tower VOTE ON RESOLUTION AS AMENDED CARRIED: Ayes (7) Cummings, Hall, Pech, Poeschl, Allison-Aasby, Herman, Mayor Tower Council Member Poeschl stated the resolution was initiated by the Council and proposed an amendment to reflect that on the resolution. Resolution No. 13-48 Approve Agreement with Chamco Inc. for Sale of Industrial Park Land MOTION: ADOPT (Cummings; second, Pech) CARRIED: Ayes (7) Cummings, Hall, Pech, Poeschl, Allison-Aasby, Herman, Mayor Tower Elizabeth Hartman, CEO and General Counsel for Chamco, 120 Jackson Street, gave an overview of the responsibilities of Chamco in relation to the various industrial parks in Oshkosh. She urged the Council to approve the resolution. 5 PROCEEDINGS OF THE COMMON COUNCIL— JANUARY 22, 2013 Resolution No.13-49 Approve Agreement with Oshkosh Chamber of Commerce for the Sale of Land in the Universal Business Park MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (7) Cummings, Hall, Pech, Poeschl, Allison-Aasby, Herman, Mayor Tower Council Member Cummings questioned what the City received for the four percent commission it paid to sell the property and also if the sale of the City property was open to all brokers. Allen Davis. Community Development Director, clarified that the Chamber of Commerce (Chamber) was the party responsible for the selling of land in the industrial park and that the Chamber did not charge a commission. Ms. Lorenson stated any broker could participate in the sale of property in the industrial park as long as they registered in writing with the Chamber prior to participation. Resolution No.13-50 Approve City Manager Goals and Compensation MOTION: ADOPT (Pech; second, Cummings) CARRIED: Ayes (7) Cummings, Hall, Pech, Poeschl, Allison-Aasby, Herman, Mayor Tower Council Member Cummings gave an overview of the Council's evaluation of the 2012 goals of the City Manager and provided the public with their goals for the City Manager for the upcoming year. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER AND FUTURE AGENDA ITEMS A meeting with the Oshkosh 4 Education Visioning Focus Group would be held on January 29th at the Oshkosh Public Library. A workshop with the BID regarding funding and future planning and communication was scheduled for February 26th Neighborworks would like to give a report regarding their 2012 accomplishments at the February 12, 2013 Common Council meeting. Mayor Tower would like the Council to tour the progress on the City Center Hotel on March 12, 2013. CITIZEN STATEMENTS TO COUNCIL There were no citizen statements 6 PROCEEDINGS OF THE COMMON COUNCIL— JANUARY 22, 2013 COUNCIL MEMBER ANNOUNCEMENT& STATEMENTS Council Member Allison-Aasby questioned the appeals process for parking tickets. Scott Greuel, Police Chief explained if a citizen wished to appeal a parking ticket, the appeal would be reviewed by the officer who issued the ticket. If the ticket was excused by the issuing officer, a supervisor must also review and sign off the appeal. If the parking ticket was not excused, a citizen also had the option of taking his/her ticket through the court process. Council Member Poeschl announced he would not be attending the February 12th Common Council Meeting due to a prior engagement. CITY MANAGER ANNOUNCEMENTS & STATEMENTS Mr. Rohloff provided the Council with an update on outstanding projects. He explained the professional service agreement with Tom Spierowski regarding the building inspection services. The City would purchase new computers under a cooperative agreement with the State. An engineering services agreement was made with Midwest Engineering Services, Inc. for a Subsurface Exploration and Geotechnical Engineering Evaluation for the 2013 CIP. An agreement for the reconstruction of electric facilities at the City Hall Parking Lot was made with Wisconsin Public Service Corp. MOTION: ADJOURN (Cummings; second, Allison-Aasby) CARRIED: VOICE VOTE The meeting adjourned at 7:16 p.m. PAMELA R. UBRIG CITY CLERK 7