HomeMy WebLinkAbout10. 13-07
JANUARY 8, 2013 13-07 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: PURCHASE CHANGE ORDER FOR AERATION PROJECT IN
MENOMINEE PARK LAGOON ($1507.00)
INITIATED BY: PARKS DEPARTMENT
WHEREAS, the Common Council previously approved the 2012 Capital
Improvement Program which included an aeration project in Menominee Park Lagoon in
the estimated amount of $27,000.00; and
WHEREAS, the Common Council previously approved a contract with a vendor for
this project in the total amount of $25,280.00 with the City’s Electrical Division to provide
materials and services in the estimated amount of $2,000.00; and
WHEREAS, the final cost of the contract with the vendor was $23,530.00 for a net
decrease of $1470.00; and
WHEREAS, the cost of supplies associated with the electrical work was higher than
anticipated by $2,977.00 and
WHEREAS, it is therefore necessary pursuant to section 12-8 of the Oshkosh
Municipal Code to approve a purchase change order associated with the increased
electrical materials costs.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that a net Purchase Change Order is hereby approved in the amount of $1507.00
for the aeration project in Menominee Park Lagoon.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No. 323-0610-7204-06212 Equipment Replacement Fund – Aerator for
Menominee Park Lagoon
City of Oshkosh
41011V Parks Department Ray Maurer
805 Witzel Ave.,PO Box 1130 Director
Oshkosh,WI 54903-1130
OIHKOIH (920)236-5080 (920)232-5316 FAX
ON THE WATER
TO: Honorable Mayor and Members of the Common Council
FROM: Ray Maurer, Parks Director
DATE: January 3, 2013
RE: Purchase Change Order for Aeration Project in Menominee Park Lagoon
BACKGROUND
A purchase change order for the Menominee Park lagoon aeration project is scheduled for consideration by the
Common Council at the January 8, 2013 meeting, The change order is due to supply costs necessary for
electrical work associated with the project coming in higher than anticipated and is being brought forward for
Common Council approval per Section 12-8(F)(1) of the Municipal Code. The 2012 CIP budget included
$27,000 for the project.
A contract for the system installation was originally awarded to Aquatic Biologists,Inc. of Fond du Lac, WI
in July 2012 in the amount of$25,280. The City's Electrical Division assisted with installation of the
necessary electrical needs for the project. The actual work provided by Aquatic Biologists came in under the
contract. amount. However, the cost of the necessary electrical supplies was higher than anticipated so the
total project budget of$27,000 was exceeded by $1,507.
ANALYSIS
The requested change order is a result of electrical supply cost increases since project design/planning.
FISCAL IMPACT
Budget Contract Amount Actual Exp. Difference from budget
Aquatic Biologists $25,000 $25,280 $23,530 ($1,470)
Supplies* $ 2,000 $4,977 $2,977
•
Total $27,000 $25,280 $28,507 $1,507
*Purchased by Electrical and Parks Division from vendors other than Aquatic Biologists
The original budget amount of$27,000 will be increased to$28,507 in account#323-0610-7204-06212. The
necessary funds to cover this change order will come from savings realized from other 2012 CIP projects.
RECOMMENDATION
I recommend approval of the change order.
Respectfully Submitted, Approved:
72/4z.ze-tx_
Ray Maurer, Parks Director Mark Rohloff, City Manager