HomeMy WebLinkAbout40. Co-op Purchase of Portable Radios CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,54903-1130 City of Oshkosh
OIHKOIH
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
DATE: November 30, 2012
RE: State of Wisconsin Cooperative Purchase of Portable Radios
BACKGROUND
The FCC has mandated that all public radio systems must be converted to the more efficient and
reliable narrowband frequency radio systems by January 1, 2013. Our Police and Fire
Departments have already upgraded their portable radios to meet the new FCC narrowband
requirements. The Common Council allocated $100,000 in the 2012 CIP Major Equipment to
complete this radio upgrade for all remaining radios in Public Works, Parks and Transit.
ANALYSIS
The Purchasing Division, with assistance from Fire Chief Tim Franz, secured pricing for 98
narrowband-compliant radios through the State of Wisconsin/Western States Contracting
Alliance Contract with Motorola (Contract #02702). This order includes 75 Motorola PM400
VHF mobile (vehicle mounted) radios and 23 Motorola EX500 VHF portable (handheld) radios.
This order guarantees programming and delivery by December 31, 2012.
FISCAL IMPACT
The radios will have a total fiscal impact of $46,242.50. Funding for these radios would be
charged to CIP account: 323-0090-7212-06219.
RECOMMENDATION
Section 12-15 of the Municipal Code provides that subject to approval of the City Manager,
cooperative purchases pursuant to a contract with any other local, state or federal governmental
unit or agency may be made without following a competitive bidding or quotation process. In
accordance with Section 12-15 of the Municipal Code and because this cooperative purchase is in
excess of$25,000, I am hereby submitting a report of this purchase to the Common Council. If
you have any questions on this purchase please contact me or Fire Chief Tim Franz.
Respectfully Submitted,
Mark A. Rohloff, City Manager
Quote Number: QU0000212687
COEffective: 30 NOV 2012
MOTOROLA SOLUTIONS Effective To: 29 JAN 2013
Bill-To: Ultimate Destination:
OSHKOSH PURCHASING DEPT OSHKOSH PURCHASING DEPT
215 CHURCH AVE 215 CHURCH AVE
OSHKOSH,WI 54903 OSHKOSH,WI 54903
United States United States
Attention: Sales Contact:
Name: Holly Magrady Name: Eric Breiland
Phone: 920/236-5100 Email: ebreiland @baycominc.com
Phone: 920/544-4296
Contract Number: WSCA STANDARD
Freight terms: FOB Destination
Payment terms: Net 30 Due
Item Quantity Nomenclature Description List price Your price Extended Price
1 75 AAM5OKQF9AA3AN PM400 146-174,25-45W,64 CH $534.00 $427.20 $32,040.00
2 23 AAH38KDC9AA3AN EX500 136-174 1-5W 16CH $950.00 $617.50 $14,202.50
2a 23 QA01227AJ ADD:EX500 USER GUIDE - -
2b 23 H65AT VHF 150-161MHZ HELICAL ANT - -
Total Quote in USD $46,242.50
WSCA Contract#02702
Shipping included
Programmed by BAYCOM and delivered by 12/31/12
PO Issued to Motorola Solutions Inc. must:
>Be a valid Purchase Order(P0)/Contract/Notice to Proceed on Company Letterhead. Note:Purchase Requisitions cannot be accepted
>Have a PO Number/Contract Number&Date
>Identify"Motorola Solutions Inc." as the Vendor
>Have Payment Terms or Contract Number
>Be issued in the Legal Entity's Name
>Include a Bill-To Address with a Contact Name and Phone Number
>Include a Ship-To Address with a Contact Name and Phone Number
>Include an Ultimate Address(only if different than the Ship-To)
>Be Greater than or Equal to the Value of the Order
>Be in a Non-Editable Format
>Identify Tax Exemption Status(where applicable)
>Include a Signature(as Required)