HomeMy WebLinkAbout22. 12-608
R E V I S E D
DECEMBER 11, 2012 12-608 RESOLUTION
(CARRIED___6-0___LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE CHARGES FOR EXTRAORDINARY SERVICES FOR
SPECIAL EVENTS - 2013
INITIATED BY: CITY ADMINISTRATION
WHEREAS, the City of Oshkosh adopted a Special Events ordinance which allows
the City to recoup charges for extraordinary services which may result from Special
Events; and
WHEREAS, the ordinance requires the Common Council to adopt each year a list of
standard fees and charges which will be used to determine the amount of charges
attributed to Extraordinary Services provided to Special Events by the City of Oshkosh.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the attached schedule of fees and charges for Extraordinary Services
provided to Special Events by the City of Oshkosh is hereby approved for calendar year
2013.
Special Event Fee Schedule -- 2013
Parks Department
Seasonal Staff Member $ 9.65/hr Straight Time
$ 14.50/hr 1 %2 Time
$ 19.30/hr Double Time
Full Time Staff Member $ 36.05/hr Straight Time
$ 48.55/hr 1 '/2 Time
$ 61.00/hr Double Time
Transportation Department
Sign Labor $ 30.85/hr Straight Time
$ 43.75/hr 1 1/2 Time
$ 56.65/hr Double Time
Electric Labor $ 36.40/hr Straight Time
$ 50.65/hr 1 1/2 Time
$ 64.90/hr Double Time
Utility Charges actual cost as metered or
estimated cost if metering is
impractical
Police
Community Service Officer $ 10.25/hr Straight Time
$ 15.60/hr 1 1/2 Time
$ 20.95/hr Double Time
Patrol Officer $ 47.05/hr Straight Time
$ 65.30/hr 1 1/2 Time
$ 83.55/hr Double Time
Special Operations Officer $ 52.20/hr Straight Time
$ 70.45/hr 1 1/2 Time
$ 88.75/hr Double Time
Supervisors $ 59.30/hr Straight Time
$ 80.30/hr 1 1/2 Time
$ 101.35/hr Double Time
Placement of Temporary
No Parking Signs No charge for events using less
than 50 no parking signs
$5 fee for events using 50 or more
no parking signs
Traffic Cones No charge for events using less
than 50 cones
$20 fee for events using 50 or
more cones
Fire Department
Paramedic Unit $ 96.10/hr
• Ambulance $ 12.50/hr
Two-person Airport Rescue Firefighting Vehicle $ 105.66/hr
Public Works
Barricades/Signs $5 per barricade or sign per day of
event, plus an additional $25
Delivery charge for events with 1-
50 barricades
Other Personnel
Costs for personnel, not specifically identified by this resolution, providing
extraordinary services in support of a Special Event, March or Public Assembly shall
be identified and calculated by the Finance Director using the same methodology as
used for other similar identified employees herein.
Special Equipment
Costs for Special Equipment deemed necessary for provision of services to a
special event shall be charged to the Event Sponsor at the City's actual cost.
Parades
There will be no charge for barricades, signs, traffic cones and assignment of police
officers or auxiliary police officers for community-wide parades.
Neighborhood Block Parties
There will be no charge for barricades for Residential Neighborhood Block Parties
where such parties are limited to 5 blocks or less .
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin City of Oshkosh
54903-1130
OJHIKO./H
TO: Honorable Mayor and Members of the Common Council
FROM: Lynn A. Lorenson, City Attorney
DATE: December 6, 2012
RE: Resolution Establishing Special Events Costs for 2013
BACKGROUND
On March 9, 2010, the Common Council adopted a Special Events, Marches, and
Public Assemblies Ordinance which allows the City to recover certain costs related to
extraordinary services provided to specific special events. The ordinance provided that
the Common Council would establish a list of standard fees and charges by hourly rates
or flat fees on an annual basis by Resolution. The ordinance also provided that the
Council may specify certain tasks that may or may not be subject to extraordinary
service charges.
ANALYSIS
Staff has identified those services generally provided for special events and calculated
the costs for providing those services.
Staff is proposing several changes to the charges for Special Events for 2013.
Personnel costs have been updated to reflect the City's actual costs. In some cases,
this cost is actually less than previously charged due to employees picking up a portion
of the WRS charges which had previously been paid by the City. Personnel costs for
Police and Fire Personnel have increased.
Staff is also proposing a change to the method of determining costs associated with the
provision of traffic cones, barricades and signs. Previously, the fee schedule provided
for a flat fee per cone or barricade. Our experience over the past two years has
indicated that the placement of cones and traffic signs for events using less than 50
cones/signs has not been overly burdensome and so staff is proposing to eliminate the
fees for placement of cones and traffic signs for these smaller events. For events using
50 or more signs or cones, staff is proposing a nominal flat fee.
•.«
By contrast however, our experience with the delivery and placement of barricades
would indicate that events with a large number of barricades or cones have fully
compensated the City for our costs to deliver and pick up those items and in some
cases, may be charged more than the City's costs associated with their event. However
smaller events are not compensating for the City's costs. For example, an event that
may use only 4 barricades had been charged only $20 when the City's actual costs for
delivering and picking up those barricades would exceed that amount. To address this
inequity, staff is proposing a delivery charge of $25 for events utilizing less than 50
barricades
In addition to the costs mentioned above, Council has previously authorized the
recovery of costs related to special equipment that any of the departments or divisions
deem necessary to provide the services required or requested of them at the City's
actual cost. Although this is not common, staff is recommending that this authorization
be continued to provide a means for recovery of those costs should they arise.
Council also had previously waived all costs related to: community-wide parades and
residential neighborhood block parties. The Council recognized that neighborhood
block parties promote many of the values of community policing and encourage
relationships between persons and their neighbors which provide many other benefits to
the City as a whole. In addition, traditional neighborhood block parties do not have a
"sponsor" nor are they commercial in nature, so raising the funds for these types of
events can be problematic for neighborhoods. Similarly, Council waived costs related to
parades, recognizing the traditionally non-commercial nature of parades as well as their
community-wide appeal. Staff is also recommending that this practice be continued.
Typically these types of events have no or very little cost associated with them and staff
believes the value of continuing to promote these types of activities outweighs any costs
which may fall upon the City as a whole from these events.
FISCAL IMPACT
The proposed resolution would allow the City to recover costs related to specific special
events within the City which require the provision of extraordinary services.
RECOMMENDATION
Staff recommends approval of the resolution as proposed.
Respectfully Submitted, Approved:
„lb.___ „.1 ieeri."
Lynn A. Lorenson Mark A. Rohloff
City Attorney City Manager