HomeMy WebLinkAbout15. 12-601
DECEMBER 11, 2012 12-601 RESOLUTION
(CARRIED___6-0___LOST________LAID OVER________WITHDRAWN________)
PURPOSE: AUTHORIZE PURCHASE OF WATER METERS & TRANSMITTERS
FROM HD SUPPLY WATERWORKS FOR 2013 FOR THE WATER
UTILITY DIVISION ($729,845.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the Water Utility Division has standardized upon a Sensus water meter
reading system which requires the annual purchase of Sensus water meters and
transmitters until all equipment is installed system-wide; and
WHEREAS, HD Supply Waterworks is the supplier for the standardized Sensus
water meters and transmitters and it is therefore necessary to purchase additional water
meters and transmitters pursuant to section 12-11 of the Oshkosh Municipal Code.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed to purchase
water meters and transmitters from:
HD Supply Waterworks
15655 W. Rodgers Drive
New Berlin, WI 53151
Total: $729,845.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 541-1810-1502-00000 – Water Utility – Meter Inventory
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin
54903-1130 City of Oshkosh
OIHKO/H
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: November 30, 2012
RE: Approve Purchase- 2013 Water Meters & Transmitters
BACKGROUND
On September 13, 2006 the Common Council approved waiving bids for a new Sensus
water meter reading system utilizing wireless technology. This approval also included
the annual purchase of Sensus water meters/transmitters until all equipment is installed
system-wide. Currently the project is approximately 71% complete. Each year the
Water Utility Division and Purchasing reviews prices for the upcoming year's water
meter/transmitter order and submits a recommendation for purchase.
ANALYSIS
The 2013 meter/transmitter order is higher than prior years because of a more aggressive
installation schedule and increased materials costs for the Water Utility to address the
January 4, 2014 federal mandate that public water systems meet lead-free standards for
service line products, meters, valves, pipes, backflows and other items 2" or smaller.
Attached are HD Supply Waterworks' 2013 cost notice and the Water Utility Division's
2013 meter and transmitter equipment needs. HD Supply Waterworks has honored their
2012 pricing for 2013.
FISCAL IMPACT
The fiscal impact of the 2013 meter and transmitter purchases will be $729,845. The
equipment will be purchased from the Water Utility-Meter Inventory account: 541-1810-
1502-00000. The annual order cost varies each year depending upon equipment
inventory and installation schedule. As a matter of comparison the 2010 order cost was
$537,916.80, the 2011 order cost was $347,486.50 and the 2012 order cost was $550,415.
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City
Manager, purchases may be made without following a formal competitive bidding
process when the purchase is from only one source of supply or when standardization or
compatibility is the overriding consideration. In accordance with Section 12-11 of the
Municipal Code and with approval by the City Manager, Purchasing recommends the
Common Council approve this Sensus water meters/transmitters purchase from HD
Supply Waterworks in the amount of$729,845.
Respectfully Submitted, Approved:
-'7. 4;: ( 7-(a4----A?
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
ICi WATERWIIRKS.
SUPPLY
PS Bid#: RJT2272893
Job Name: 2013 METER PRICING Salesman: TIM WEST
Location: OSHKOSH,WI Branch: HD SUPPLY WATERWORKS
Customer: OSHKOSH WATER DEPT Phone: (262)786-5186
Engineer: Fax: (262) 786.4240
Bid date: 11130/12 Mobile: (262)844.2925
Seq# Qty Description Units Price Ext. Price
ATTN: BILL GENZ
THE FOLLOWING ARE YOUR PRICES
FOR 2013. PRICING WILL BE HELD
UNTIL APRIL, 2013.
140 1 5/8"ACCUSTREAM METER EA 65.00 65.00
150 1 314"ACCUSTREAM METER EA 79.00 79.00
160 1 1"ACCUSTREAM METER EA 115.00 115.00
180 1 1-1/2" R2 OMNI METER EA 455.00 455.00
190 1 2" R2 OMNI METER EA 640.00 640.00
210 1 3"T2 OMNI METER EA 1,075.00 1,075.00
220 1 4"T2 OMNI METER EA 1,900.00 1,900.00
230 1 6"T2 OMNI METER EA 3,450.00 3,450.00
250 1 510M SINGLE PORT TRANSMITTER EA 103.25 103.25
260 1 510M DUAL PORT TRANSMITTER EA 130.00 130.00
Sub Total $8,012.25
Bid Totals
Bid Total $8,012.25
f. '
Date Printed: 11/30/12 ~ -
Page No. 1
2013 Water Utility Division Anticipated Water Meter& Transmitter Costs
Small Meter Order
Size Qty Individual Cost Total Cost
5/8" 1600 $65.00 $104,000
3/4" 1800 $79.00 $142,200
1" 70 $116.00 $8,120
Subtotal $254,320
Large Meter Order
Size Qty Individual Cost Total Cost
1.5" 45 $455.00 $20,475
2" 45 $640.00 $28,800
3" 10 $1075.00 $10,750
4" 12 $1900.00 $22,800
6" 1 $3450.00 $3,450
Subtotal $86,275
Transmitter Order
Type Qty Individual Cost Total Cost
Single Port 3600 $103.25 $371,700
Dual Port 135 $130.00 $17,550
Subtotal $389,250
Total $729,845