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HomeMy WebLinkAbout26. 12-587 NOVEMBER 27, 2012 12-587 RESOLUTION (CARRIED___6-1____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE 2013 CAPITAL IMPROVEMENT PROGRAM INITIATED BY: CITY ADMINISTRATION PLAN COMMISSION RECOMMENDATION: Approved WHEREAS, the City Manager has prepared, submitted and recommended a Capital Improvement Program for the year 2013, wherein is listed all anticipated revenue and expenditures for said year, which program has been filed with the Common Council and the City Clerk, and is available for public inspection. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the 2013 Capital Improvement Program, on file in the City Clerk's Office, is hereby approved with adjustments as listed in attached Exhibit “A”. Q J 1— F m_ 0 w ER ER ER ER ER ER w w 1 I- < ER EA b9 ER ER b9 i 0 I- (I) ER ER ER ER ER ER Cl) e 1 CO I— w Z o w C ER ER ER ER ER ER ~ Z D 2 - CC w a O Q R 2 a 2 ER EA ER ER ER ER O 2w Ct as cc 0 I— d w ER ER ER ER ER ER Z W } 2 W z 0 En ER 69 ER ER ER ER Ct 0- co w - w J cc • Cl) ER ER ER ER ER ER I- 0- 0 co A- O N _M O N w H d Q w J U Q p ITEM: PUBLIC HEARING: 2013 CAPITAL IMPROVEMENT PROGRAM AND 2013 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ACTION PLAN BUDGET Plan Commission meeting of November 20, 2012 BACKGROUND Staff requests review and acceptance of the 2013 Capital Improvement Program (CIP) and 2013 Community Development Block Grant Program (CDBG)Action Plan budget. The purpose of this review is for the Plan Commission to make a determination of consistency of the proposed programs and activities in the 2013 CIP and 2013 CDBG Action Plan budget with the City's Comprehensive Plan, official maps, or other planned activities. ANALYSIS CAPITAL IMPROVEMENT PROGRAM Annually, the CIP is prepared by the Department of Public Works and approved by the Common Council. While the five-year CIP covers the period 2010-2014, the City will officially adopt for implementation only one year of the plan (2013), leaving room for change as conditions and opportunities warrant. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Annually, the CDBG Action Plan budget is prepared to demonstrate how estimated federal funds from the Department of Housing and Urban Development (HUD)will be spent in Oshkosh. The 2013 Program Year begins May 1, 2013 and will end April 30, 2014. HUD regulations require that at least 70% of CDBG funds benefit low and moderate income (LMI) persons. As proposed, over 79% of the funds will be expended on activities that benefit LMI persons. Public Service applications will be due to the Oshkosh Area Community Foundation early next year. The Public Service Consortium will then review the applications. The review committee will consist of representatives from Oshkosh Area United Way, Winnebago County, Oshkosh Area Community Foundation and the City of Oshkosh. Staff is recommending an allocation of$90,000 to this Consortium. The City aims to coordinate the expenditure of CDBG funds with the implementation of the City's Capital Improvement Program. PUBLIC HEARING On November 8th, a public hearing was held for the 2013 CIP and 2013 CDBG Action Plan budget at the Oshkosh Seniors Center. CIP questions addressed issues such as the share of costs and the assessment rates of each street and lot size; multiple ways payments are allowed to be made by property owners and the implication, primarily in regard to interest rates for extended payments; age of pipes in relation to repair schedules; explanation of laterals replaced; advantages of coordinating the private plumbing work with the public utility or street improvement; future street construction; the point that some streets need repair due to utility work or road work on adjacent and dependent right-of-ways. Additional questions addressed were as follows: double-frontage lots, corner lots, access to properties and garbage collection during construction, credit for previously reconstructed streets, undergrounding of utilities, stormwater projects,private streets, grouping of projects by contractor, schedules for design and bidding and WPS work in conjunction with street projects. There were no CDBG questions. Prior to Council consideration on November 27th, a review by the Plan Commission for consistency with the City's Comprehensive Plan, official maps, and other planned activities is required. In this regard, staff has reviewed all proposed projects and activities and none have been identified as being contrary to the Comprehensive Plan, official maps, or other planned activities. RECOMMENDATIONS/CONDITIONS Staff recommends acceptance of the 2013 CIP and 2013 CDBG Program Action Plan budget, together with a finding that listed projects are not in conflict with the City of Oshkosh's Comprehensive Plan. The Plan Commission approved of the 2013 CIP and 2013 CDBG Program Action Plan budget as requested. The following is the Plan Commission's discussion on this item. •The purpose of this review is for the Plan Commission to make a determination of consistency of the proposed • programs and activities in the 2013 CIP and 2013 CDBG Action Plan budget with the City's Comprehensive Plan, official maps, or other planned activities. Robin Leslie conducted the presentation of the 2013 Community Development Block Grant Program Action Plan for the period of May 2013 through April 2014, which anticipates the 2013 budgeting for this program. She explained that 70% of the federal funds received are required to be spent on programs which meet the national objectives of this funding which are to benefit low to moderate income persons, (LMI), aide in slum/blighted removal and prevention, and urgent need assistance such as disasters. The funding for 2013 is anticipated to be $670,000 and is budgeted as follows: Central City Development and Community Facilities 100,000 Housing&Neighborhood Development 336,000 Public Services 100,000 Administration and Planning 134,000 All programs require heavy reporting to HUD accounting for program expenditures and the Action Plan also requires Common Council approval. Ms. Leslie stated that photos of the past year's projects and the various agencies that received funding under the Public Services category and what programs these funds are utilized to support was included in the board packets for review. A public hearing was held on November 8th at the Seniors Center as well as a Common Council workshop on November 5th, and final Council review on November 27`h. She offered to go through the details provided in the staff report and do a full presentation for the CDBG Action Plan budget. Commission members agreed that this was not necessary. Mr. Borsuk questioned when work would be completed in the Ceape, Otter and Waugoo Avenues area. He also questioned the $14,000 for signage in the plan and if the City has a policy for when signs are installed and removed and he feels they have become excessive. Mr. Gohde responded that signage would have to be addressed by Chris Strong, the Director of Transportation, who is not present today. He also explained the work scheduled to be completed in the Ceape, Otter and Waugoo Avenues area between 2015 and 2018. Ms. Lohry inquired about further clarification of the $90,000 allocated for Public Services/Consortium. Ms. Leslie indicated that these funds were administered by the United Way and Community Foundation and explained the process where members who participate in ranking the applications and how the grants are awarded through the CDBG program. Ms. Lohry commented that she felt it was a rather small amount. Ms. Leslie responded that the City cannot spend more than 15% of the total funds allocated on this category. Mr. Thorns questioned if the City developed a process for re-opening TIF districts. Mr. Burich responded that it was on the Common Council agenda a few weeks ago however the item was laid over until a future meeting. Mr. Thorns also inquired about the W. Ninth Avenue area of reconstruction and if City staff discussed the undergrounding of utilities with the property owners. Mr. Gohde replied that the matter was still being evaluated and described the several options and variety of choices involved with the decision. He further stated that due to the costs involved with this endeavor, it was being mainly considered for entrance and gateway streets only. Mr. Bowen asked to clarify that the only portion of W. Ninth Avenue involved was between Knapp Street and Michigan Street. Mr. Gohde responded that this was the only section of Ninth Avenue scheduled for reconstruction in 2016. Mr. Borsuk commented that there was money allocated for laterals and questioned what the City was doing to address illegal connections to the storm water system. Mr. Gohde replied that they have not developed a policy yet and were working on the process. Ms. Lohry inquired about the Seniors Center nursing position and if it would be continued. Ms. Leslie responded that the CDBG funds would help to support a position as the Seniors Center was still eligible to receive funding however there may be changes made to that position. Ms. Propp commented that she felt the new CIP report format was wonderful and much more user friendly however she would like to see more detail on funding spent on the Central City and Neighborhood Development. Ms. Leslie replied that Central City projects over the past few years have not been heavily funded as there were funds left over from previous years to cover costs of projects undertaken. The City mainly uses these funds to acquire properties and have them demolished due to blighted conditions and the City has acquired several properties recently for which $50,000 is necessary for maintenance and another$50,000 for additional acquisitions and displayed photos of two properties to be demolished on Parkway Avenue and Bowen Street. She also described the owner occupied rehabilitation program, the rental rehabilitation program, NeighborWorks and neighborhood association projects. She also stated that with federal funding for these programs being cut, the City could not complete as many projects as in the past. Mr. Fojtik opened the public hearing for comment. Nicholas Schneider, 154 W. 23rd Avenue, stated that he noticed that his street was scheduled for reconstruction in the CIP and there was no mention of this in the CIP plans for 2012-2016. Mr. Gohde responded that W. 23rd Avenue was not in the CIP prior to this year which was due to a storm water study indicating that it was necessary to remove water from the system from the airport area to Lake Winnebago in an attempt to reduce flooding on 20th Avenue. W. 23rd Avenue was determined to be the preferred route to use as the storm sewer in that area dated back to 1910 through 1920. Mr. Thorns questioned if storm water issues were the driving force in some of the street reconstruction. Mr. Gohde replied that it was as in some cases the condition of the street is not that severe however the infrastructure related to the utilities was in bad need of replacement. Mr. Schneider stated that he also read the storm water study but he felt that property owners need time to prepare for the additional costs related to street reconstruction and questioned what project in 2013 were being sacrificed to complete the 23rd Avenue project. Mr. Gohde indicated that street projects have been reduced in 2013 to account for the costs of the new Central Garage and that reconstruction of Minnesota Street, portions of New York Avenue, and several streets in the University area were being delayed. Street reconstruction would be limited for distance due to the lack of funding available. As there were no further comments, the public hearing was closed. Mr. Thorns commented that he felt the 2013 CIP and CDBG budgets were consistent with the Comprehensive Plan and that he felt it was unfortunate that the City cannot complete all the projects necessary however the limitation of funding is an issue. Mr. Fojtik commented that future projects are annually shuffled around each year depending on costs and urgency to complete. Motion by Vajgrt to approve the 2013 Capital Improvement Program and 2013 Community Development Block Grant Program Action Plan budget. Seconded by Borsuk. Motion carried 9-0.