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Home My WebLink AboutNEOGOV/Human Resources Software Modules A N EOGOV'M ADDENDUM On Boarding& Perform Addendum Customer: Bill To: Sue Brinkman Oshkosh, City of(WI) HR Coordinator P.O. Box 1130 sbrinkman @ci.oshkosh.wi.us Oshkosh, Wisconsin 54903-1130 (920)236-5111 Quote Date: 10/29/2012 Valid To: 10/31/2012 Requested Service Date: TBD Initial Term: 12 Months Order Summary: 1.0 On Boarding 1.1 License Subscription $87500,00 $6,225.00 1.2 Provisioning $1,500.00 1.3 On-line User Training 00.00 Total: $6,225.00 �r � �� iP ? ��` `'� ty. 2.0 Performance Evaluation 2.1 License License Subscription c„ 00 $9,950.00 2.2 Provisioning X00.00 2.3 On-line User Training $-27-500700 Total $9,950.00 e •;.. Unlimited Customer Support M—F, 6:00 AM—6:00 PM PT Included Product Upgrades to Licensed Software Included This agreement is effective upon execution and is extended for an initial term of 12 months. Page 1 ADDENDUM NEOGOV/}M Order Detail 1.0 NEOGOV On Boarding(ON) 1.1 License Subscription to NEOGOV ON • Electronic Employee File • Task Manager • W4 • Employee data upload • 19 • Attachments • Configurable Workflow • Direct Insight Integration (or Integration API) 2.0 NEOGOV Performance Evaluation (PE) 2.1 PE Subscription License The annual license for the NEOGOV Performance Evaluations Software includes the following: • Configurable Performance Evaluations • Development Goals • Team Grouping • Configurable Workflow • Goal Library • Ability to Design Custom Forms • Shareable Competency Content • Form Templates • Goal Copying • Configurable Rating Scales • Ability to Re-use Goals • Batch Form Creation • Org Charts • Goal Alignment • Archiving Forms • Goal Hierarchy • Uploading Content • Writing Assistant—Shared Content Provisioning The following activities are conducted as part of the NEOGOV PE&ON implementation • Assign a NEOGOV project implementation specialist • Conduct project kick off conference call to provide an overview of the system, review implementation plan, and discuss deliverables timeline, project roles and assignments • Establish your agency's performance evaluation and on boarding production environment • Provide import of existing employee data into the system Training Training is a one-time cost and includes the following: • Unlimited online training with on-demand, self-running tutorials • Access to monthly conference calls with PE users • Access to the online NEOGOV Community, a discussion forum to network with other users and provide answers to your PE questions Page 2 N EOGOV *M ADDENDUM • Customer Support shall be provided to the Customer both on-line and by telephone Monday— Friday, 6:00 AM—6:00 PM PT(exduding NEOGOV holidays). Unlimited Customer Support(6:00 AM—6:00 PM PT) Customer Support shall be provided to the Customer both on-line and by telephone Monday— Friday, 6:00 AM—6:00 PM PT(exduding NEOGOV holidays). Product Upgrades to Licensed Software Agencies receive all product upgrades to purchased package. Product upgrades are automatic and available upon the next login following a product upgrade rollout. Product upgrade rollouts are generally released every three months Additionally,you will have full access to our Customer Support Help Desk during the training to help new users fully utilize the system. Our existing customers find that this unique implementation approach enables their users to become familiar with the system in a safe environment, promoting system use and leading to a more successful rollout. Page 3 ADDENDUM NEOGOV" Order Form Terms and Conditions: The Customer agrees that the payment schedule is as follows: • One hundred percent(100%) of the annual License Subscription is payable within thirty(30) days of execution of this Addendum. ($16,175.00) • One hundred percent(100%) of the Provisioning is payable within thirty(30) days of execution of this Addendum. ($0.00). • One hundred percent(100%) of the Training is payable within thirty(30) days of the completion of new user training. ($0.00) NOTE: NEOGOV has waived all Training costs for this project. Additionally, during the term of the subscription,the Customer will be provided: Product Upgrades to Licensed Software Agencies receive all product upgrades to purchased package. Product upgrades are automatic and available upon the next login following a product upgrade rollout. Product upgrade rollouts are generally released every three months THERE ARE SIGNIFICANT ADDITIONAL TERMS AND CONDITIONS, WARRANTY DISCLAIMERS AND LIABILITY LIMITATIONS CONTAINED IN THE SERVICE AGREEMENT BETWEEN THE CUSTOMER AND NEOGOV. DO NOT SIGN THIS ORDER FORM BEFORE YOU HAVE READ THE SERVICE AGREEMENT IN ITS ENTIRETY. YOUR SIGNATURE BELOW INDICATES THAT YOU HAVE READ THE SERVICE AGREEMENT AND AGREE TO BE BOUND BY ITS PROVISIONS. Customer NEOGOV, Inc. Signature: See Page 4A Signature: Print Name: Print Name: Scott Letourneau Title: Title: President Date: Date: 10/Z./!Z Page 4 A Signed for and in behalf of the City of Oshkosh on the day of Air/V v /je r , 2012. Mark A. Rohloff, City Manager gut_ 1_04 /jam Pamela R. Ubrig, City Cam' cs--„z>i Peggy A. Sfeeno, Director of Finance 111W AAN ANA LA a 146 L n A Lorenson, City ttomey I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. 4A OCTOBER 23, 2012 12-520 RESOLUTION (CARRIED 7-0 LOST LAID OVER WITHDRAWN PURPOSE: APPROVE PURCHASE OF HUMAN RESOURCE ADDITIONAL SERVICE MODULES FOR HUMAN RESOURCES DIVISION FROM NEOGOV ($25,175.00) INITIATED BY: PURCHASING DEPARTMENT WHEREAS, the Human Resources Division is currently using the NEOGOV Recruiting/Applicant Tracking service module with an annual subscription of$9,000; and WHEREAS, the Human Resources Division would like to implement two new additional modules: New Hire/Onboarding Management and Performance Evaluations/ Goals Management; and WHEREAS, the annual subscription cost of $16,175 for both new modules will increase the efficiency and effectiveness of this Division. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized and directed to purchase annual subscriptions of all three Human Resource modules identified above from: NEOGOV 222 N. Sepulveda Blvd., Suite 2000 El Segundo, CA 90277 Annual Total: $25,175.00 BE IT FURTHER RESOLVED that the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same. Money for this purpose is hereby appropriated from: Acct. No. 100-0040-6401-00000 General Fund — Contractual Services CITY HALL 215 Church Avenue P.O.Box 1130 Oshkos 5 903-11 1 30 City of Oshkosh OIHKOf H TO: Honorable Mayor and Members of the Common Council FROM: Jon Urben, General Services Manager DATE: October 17, 2012 RE: Approve Purchase-Human Resource Service Modules BACKGROUND In 2011 the HR Division began implementing the NEOGOV Recruiting/Applicant Tracking service module. This module automates the application, selection, screening and interview processes and interfaces with our payroll system. This module has been well received by applicants and has allowed the HR Division to be more responsive and effective with recruitment activities. This module's annual subscription is $9,000 and is budgeted annually in the HR Division's operating budget. ANALYSIS To build upon the success of the initial NEOGOV service module and to continue to expand the effectiveness of the NEOGOV system, the HR Division is seeking to implement two additional service modules. These modules include the New Hire / Onboarding Management service module and the Performance Evaluations / Goals Management service module. The New Hire module coordinates new hire paperwork,processes,training and provides employees the ability to complete forms, read documents and watch informational videos online. The Performance Evaluations / Goals Management service module provides opportunities to maximize productivity,motivate and retain talent, measure competencies & goals, develop succession plans and automate the employee appraisal process. This module is especially important for the refinement of our performance management system in order to provide a foundation for fulfillment of Council directives illustrated in the strategic plan and City Manager goals related to performance management. The HR Division is seeking to implement these two additional modules immediately at an annual subscription of $16,175. The service agreement for all of these modules have an auto-renew provision. In keeping with Section 12-8 of the Municipal Code these agreements may not exceed a maximum of five years in duration without a subsequent review and/or renewal. FISCAL IMPACT The total fiscal impact for the two additional modules is ($16,175). If approved,the total contract with NEOGOV for all three modules would be $25,175. Funding for all three modules in 2013 ($25,175) is budgeted in the HR Division's 2013 operating budget. Costs for these modules would be charged to A/N #: 100-0040-6401-00000 which is currently over-expended. Any overall charges in 2012 will be reconciled with fund balance at year end. RECOMMENDATION Purchasing recommends the Common Council approve the purchase of two additional Human Resource Service Modules to NEOGOV for $16,175 for 2012 and approve the ongoing annual costs of$25,175 for all three modules for the balance of the agreement. Respectfully Submitted, Approved: 91/"A' 61114141- ,zepote4- Jon Urben,General Services Manager Mark Rohloff,City Manager •