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HomeMy WebLinkAbout08-27 Minutes City of Oshkosh Senior Services Division Oshkosh Seniors Center 200 N. Campbell Rd. Oshkosh, WI 54902 Mark Ziemer (920) 232-5300 (920) 232-5307 FAX Director, Senior Services ADVISORY BOARD OF THE OSHKOSH SENIORS CENTER MEETING MINUTES AUGUST 27, 2012 PRESENT: Bob Cornell, Ann Marie Kosek, Cynthia Thorpe, Cindy Glatz, Barbara Goldthwaite, Judy Pierson, Dale Sonnenberg, John Hauser, Roberta Messer EXCUSED: Gary Konrad, Xandy Kloeckl, Judy Smith ABSENT: STAFF: Mark Ziemer, Senior Services Manager; Kathy Snell, Lead Office Coordinator Bob Cornell, President, called the meeting to order at 1:05 p.m. APPROVAL OF MINUTES:  Bob asked for a motion to approve the July meeting minutes. Roberta moved to approve the minutes as written. Cynthia seconded. All were in favor; meeting minutes approved as written. COMMITTEE REPORTS FUND DEVELOPMENT COMMITTEE:  The second quarter report was handed out to everyone. The report was reviewed. It was determined at the Fund Development meeting that future reports would have quarterly subtotals and mid-year totals to compare each year.  The committee also discussed the option of dividing their committee into two. One committee focusing on fund development and the other on the financials. The Governance committee will continue to discuss this as an option.  Julie Kiefer, Marketing/Fund Development Coordinator, was at the meeting and gave an update on the annual appeal letters this year. Roberta suggested including a list of board member names in the letters stating o businesses or people may be more apt to donate if they recognize any of the names. GOVERNANCE COMMITTEE  Barbara reported the committee discussed the remaining board vacancy. They decided to run an article in the newspaper. Mark will have Carrie and Jane work on this.  The committee also discussed recommendations for changes to the make-up of the board. As the changes were not sent prior to today’s meeting we will discuss these recommendations today, mail out copies prior to next month’s meeting and vote at the next meeting on the recommendations. The bylaws were given to everyone and the changes were discussed. Kathy will o send these out to all members with next month’s agenda. Dale asked if there was reason to assign a secretary to the committee. He stated o that he thought a secretary would be responsible for signing the monthly minutes. Barbara stated that in the past the Chair of the Governance Committee used to sign them. At this time this is not being done. The Governance Committee will discuss this at their next meeting. 1  Barbara also reported that the committee did discuss dividing the Fund Development committee. It was determined they would bring the discussion back to the full board. Cynthia stated at this time there are individuals that have more interest in the funding and special events aspects than financial aspects of the committee. This would lead one to believe if the committees were more focused on certain aspects more individuals would be willing to sit on those committees. It was determined that the Governance Committee would work on a list of duties for two different committees and bring that back to the next Board meeting. Dale was invited to attend the next Governance meeting. FRIENDS OF THE OSHKOSH SENIORS CENTER (FOSC) REPORT:  Ann Marie stated at the last FOSC meeting they were discussing the option of a credit card machine for the Fall Family Fun Fest. It was determined we would continue pursuing this as an option.  She also reported they have made almost $1,700 on election bake sales this year. COMMITTEE ON AGING (COA) REPORT:  Xandy was not in attendance to report out on the Committee on Aging. PRESIDENT’S REPORT:  None. SENIORS CENTER MANAGER’S REPORT:  Mark stated he will be meeting with a small group after the board meeting today to review the budget. This year he was required to project for a 5% decrease for next year. These projections will be contingent on state support which may not be received until November.  Dale Finneaur, UWO Professor, will be meeting with the Center staff to facilitate a strategic planning session. At this time we are waiting to find a date that Dale is available. Dale has worked with some of our groups in the past.  UWO Business Success Center is assisting us in our search of another student to assist this fall with our exercise classes. Mark stated he is also looking at developing a half time Fitness Coordinator to oversee our exercise and Fitness Center programs.  Committee on Aging is seeking new members. Their election ballot was done via email. Bob stated he didn’t know if this was appropriate. Mark stated he would check on this and they would do a formal voting as needed at their September meeting.  Bulletin Board / Artwork – a small committee will be gathering to discuss a policy for bulletin board use. This would include what types of materials would be posted on our bulletin boards.  Men Who Cook – we are currently looking for men who are interested in assisting with the Thursday lunches. If you would like to get involved, please let a staff member know.  Code of Conduct – we have had a couple of different situations that the staff is working through with some issues that violate our code of conduct. Please be aware that we try to address these in most timely manner.  Staff Retreat – the staff recently did a staff retreat and went out to a ropes course. It was a good opportunity to work on some team building exercises.  Senior Connections Position – Mark will be assisting Lutheran Social Services with the interviews tomorrow. Currently all requests for assistance have been referred to their Appleton office. OLD BUSINESS:  None. 2 NEW BUSINESS:  None. CONTINUING EDUCATION:  None. ADJOURNMENT:  Dale motioned to adjourn the meeting. Cynthia seconded; all were in favor. Meeting was adjourned. Respectively Submitted, Kathy Snell Lead Office Coordinator Senior Services City of Oshkosh 3