HomeMy WebLinkAbout03-26 Minutes
City of Oshkosh
Senior Services Division
Oshkosh Seniors Center
200 N. Campbell Rd.
Oshkosh, WI 54902
Mark Ziemer
(920) 232-5300 (920) 232-5307 FAX
Director, Senior Services
ADVISORY BOARD OF THE OSHKOSH SENIORS CENTER
MEETING MINUTES MARCH 26, 2012
PRESENT:
Bob Cornell, Barbara Goldthwaite, Gary Konrad, Rick Picard, Judy Pierson, Ann
Marie Kosek, Judy Smith, Dale Sonnenberg, Cynthia Thorpe
EXCUSED:
Cindy Glatz, John Hauser, Roberta Messer, Xandy Kloeckl
STAFF:
Mark Ziemer, Director of Senior Services, and Kathy Snell, Administrative Assistant
Bob Cornell, President, called the meeting to order at 1:03 p.m.
APPROVAL OF MINUTES:
th
Bob asked for a motion to approve the February 27 meeting minutes. Barbara moved to
approve the minutes as written. Cynthia seconded. All were in favor; meeting minutes
approved as written.
Kathy requested permission to email future minutes directly after the meeting. Gary
commented this would be good as the minutes would come to them while the meeting was
still fresh in their minds. All agreed. Board members will receive minutes of their
meetings within the next 2-3 business days, following the meeting.
CORRESPONDENCE:
None.
FUND DEVELOPMENT COMMITTEE:
Planned Giving Brochure
Brochure is ready for print and 200 copies have been ordered.
o
Mark and Julie will be meeting with Lutheran Homes this week to review their
o
process of accepting and recognizing donations. Cynthia will also be joining them
for this meeting.
Recognition Tower
Continuing to discuss the recognition levels. As stated this will also be discussed
o
with Lutheran Homes.
Goal will be to accomplish determining our recognition levels by the completion of
o
the next meeting.
It has been determined that the recognition will go back to 2006. The FOSC will
o
provide documentation of donations that have been accepted through them as
well.
GOVERANCE COMMITTEE
One position still remains vacant
Judy stated she does have one other individual in mind and will talk with Mark and Bob
about this individual.
Evaluations – Kathy will send an electronic version of the surveys to the board members
1
tomorrow.
FRIENDS OF THE OSHKOSH SENIORS CENTER (FOSC) REPORT:
Ann Marie will be representing the FOSC at future Advisory Board meetings.
She stated the FOSC recently assisted in purchasing a drum sander for the woodshop.
FOSC will hold a bake sale on April 3 for the election as the Seniors Center is now an
election site. There will also be other items from center classes for sale.
The December meeting this year will be cancelled and meetings will resume as scheduled
in January 2013.
The Friends Campaign Celebration will be held this Friday at 1 p.m.
Bob requested the FOSC share their success at the next board meeting, as many
o
board members participated in the campaign presentations.
Bob also stated that he was disappointed that no one spoke to the hand bell choir
o
group last week as this would have been a great place to mention the Friends. He
asked that someone be sure to speak at the Soup Luncheon on Thursday. Mark
stated he will be there to do this.
Judy P. stated she was surprised that there are 165 Lifetime members with the Friends.
Judy P. also stated that she was glad that Julie Kiefer spoke to the Friends at their last
meeting about eliminating the word “membership”. Judy will also be contacting the Fond
du Lac Seniors Center regarding their “Friends” organization.
COMMITTEE ON AGING (COA) REPORT:
Xandy was not available however Mark stated the COA will be meeting tomorrow.
The second Senior Housing Options session will be held tomorrow at 9:30 a.m. in the
Willows room. Please attend if you are available.
Mark also stated the COA is preparing their second annual report for the City Council.
The report gives a brief overview of the accomplishments of the COA within the last year.
PRESIDENT’S REPORT:
Bob stated he had recently been questioned whether or not we will still be holding a
meeting as scheduled.
Please know that we will continue to hold meetings as they are listed on the yearly
o
calendar unless you are otherwise notified.
If you need a new copy of those dates, please let Kathy know.
o
Bob also thanked all those that attended the State of the City. It was nice to see a
number of individuals representing the Seniors Center.
DIRECTOR’S REPORT:
State of the City
Mark echoed Bob’s comments and also thanked those that attended.
o
Painting / flooring
Mark stated we will be walking through with the individual that was awarded our
o
flooring bid later this week. At that time we will discuss scheduling of the work to
be done.
We also have a group of individuals that will be volunteering to assist with some
o
painting throughout the buildings in April.
Dale asked what type of flooring we will be having installed. The South building
o
will have a laminate hardwood tile and the North will have carpet tiles in the
walkway and a commercial grade carpet in the first exercise area.
Ann Marie questioned who chooses and determines who is awarded the bid. Mark
o
2
replied this is up to the purchasing department based on the bids submitted.
Receptionist Position
This position is still available at this time. We will be working with HR to determine
o
our next step in the process.
Community Block Grant
In previous years it was almost assumed that we would be receiving these dollars.
o
Within the last year the budget for this was cut and we were under the impression
o
it would be less likely we would see these funds.
Julie took on the grant writing process and submitted our application. We have
o
been awarded with $10,000 for this year’s budget.
Chairs
The responses regarding the chairs purchased from American Family have all
o
been very positive.
Traffic Review Board
The Traffic Review Board is recommending that 1 car length on each side of the
o
driveway by the front doors at the north building and back drive of that building is a
no parking zone. Due to some parking issues that would affect the apartment
tenants they will review this again before making a final decision.
Parks and Transit
We are working to have the signs redone to limit truck and trailer parking between
o
the hours of 8 a.m. and 4 p.m.
Ad hoc committees
We did meet with each of the ad hoc committees within the last month
o
(parades/policies and procedures/programs).
Are very confident we will make good progress with these groups.
o
Fitness Center
As we are painting and re-carpeting we will be seeking ways to improve the layout
o
of this space.
Mark asked the board if they felt we should make the change or ask input from
o
participants.
Bob suggested conducting a survey and seeing how many we actually got back
o
that were in favor of making a change.
Dale suggested making a recommendation; bringing it to the board and allowing
o
the board to approve a layout.
Snacks
An individual historically had been purchasing and picking up the snacks available
o
at the South building.
We’ve decided to start creating a café atmosphere with snacks available at each
o
building.
The individual has agreed to continue assisting us with funding but will no longer
o
conduct the purchasing and delivery.
Computer Lab
For the last couple of months we have stopped providing classes in the computer
o
lab due to some unforeseen circumstances with instructors.
We will be reopening the lab within the next couple of months after some
o
restructuring.
We have also purchased a software program for the computers that will reset the
o
computer to a default after individuals use the system (DeepFreeze)
3
Downtown Pots
We will be moving forward with volunteers providing the maintenance for the
o
downtown flower pots.
Mark asked if anyone would be interested in assisting.
o
Judy Pierson / Gary Konrad / Dale Sonnenberg indicated they would be
willing to assist.
Judy S. stated we could probably utilize DAC (Drug and Alcohol Corrections) for
o
the initial planting.
We will gain recognition through signage downtown for our efforts.
o
Bus Trip
We received a limited response from the committees.
o
Planning to entertain a second date to see if others might be available.
o
It was decided this would be the best approach to see if we might have a better
o
turn out on a different day. Kathy will generate another letter to the committees to
determine which day may be better attended.
OLD BUSINESS:
None.
NEW BUSINESS:
None.
ADJOURNMENT:
Bob requested a motion to adjourn. Gary made a motion, Cynthia seconded, motion
carried, meeting adjourned at 2:05 p.m.
Respectively Submitted,
Kathy Snell, Administrative Assistant
4