Loading...
HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES October 16, 2012 PRESENT: David Sparr, Megan Lang, Sandy Prunty, Michael Russell, Todd Cummings, Jeff Jahnke, Joshua Marquardt, Chanda Anderson EXCUSED: David Hetzel, Jim Stapel, Kurt Koeppler, Kris Larson STAFF: Cassie Cook - BID Manager, Jeffrey Nau – Associate Planner OTHERS: Rob Kleman – O.A.E.D.C., Dan Kussmann – City Electrician, Scott Dercks – BID Marketing Consortium Chair I - CALL TO ORDER Chairperson Sparr called the meeting to order at 8:00 am and a quorum was declared present. Chair Sparr announced that board member David Hetzel will be resigning from the BID Board effective immediately. II – INTRODUCE NEW ADJUNCT LEADERSHIP OSHKOSH MEMBER BID Manager Cook introduced Karlene Leatherman as the new Adjunct Member with Leadership Oshkosh Class of 2013. III – APPROVE MINUTES OF SEPTEMBER 18, 2012 MEETING There was no discussion on this item. Sandy Prunty moved to approve the minutes of September 18, 2012 as presented. Mike Russell seconded the motion which passed unanimously. IV – POLICING/TRAFFIC/PARKING ISSUES/PUB CRAWL UPDATE No representative from the Oshkosh Police Department was present. There was no discussion on this item. V – SPECIAL EVENTS COMMITTEE UPDATE Bid Manager Cook informed the Board that she has been emailing information on upcoming events to businesses and property owners. She expects to send updates at least once a month and more likely twice a month during the summer. VI – MONTHLY FINANCIAL REPORT Ms. Prunty questioned where the $950 for the WFRV advertising was coming from. Ms. Cook responded that the funds were coming from the Halloween Event and Chili Cook-off. Ms. Cook also added that a $625.00 transfer from Marketing Consortium to Advertising will be reflected on next month’s financial report. Ms. Lang asked if there was any update to the Recruitment Fund Grant Program. Ms. Cook responded that Bartelt Acupuncture has submitted all of their receipts and will be receiving $2,054.58 of the $2,650.00 they were approved for leaving approximately $9,900.00 in the RFG budget. Ms. Lang asked what the plans were for the $9,100.00 remaining in the Advertising Budget. Ms. Cook responded that some of the money will be used for holiday advertising and the gift card program and $4,100 will be carried over for next year. 1 DOWNTOWN OSHKOSH BID BOARD MINUTES October 16, 2012 There was no further discussion on this item. Megan Lang motioned for approval of the financial report as presented. Sandy Prunty seconded the motion which passed unanimously. VII – BID MANAGER AND SUBCOMMITTEE REPORTS Cassie Cook presented a summary of her activities over the past month as outlined in her report included in the BID packet. Highlights include: st -The Downtown Gift Card program is scheduled to start on November 1. Ms. Cook stated that participating businesses will be listed on the Downtown Website. -Ms. Cook prepared two proposal requests for contracted services for 2013. -Preparing the 2013 Advertising Plan. -Ms. Cook hired a new intern to assist with duties. -Prepared October Newsletter. -Attended the 2012 Wisconsin Conference on Downtown Revitalization which focused on the arts. -Communicating with Halloween Event and Chili Cook-off organizers. VIII – BRANDING UPDATE This item was discussed during the BID Manager’s report. There was no further discussion on this item. IX – ISSUES WITH ENFORCEMENT OF THE 400 BLOCK EAST DUMPSTER ENCLOSURES Mr. Nau explained this was an item Jeff Jahnke requested to be on the agenda. Todd Cummings spoke with Mr. Jahnke after the September meeting and it appeared that the issues were resolved. Discussion followed on the history of the arrangement when the enclosures were built when the parking lot was reconstructed. Jeff Jahnke arrives at 8:30 Mr. Jahnke stated that he met with the Sanitation Department and suggested that the policy should be reviewed. Mike Russell suggested that a possible solution would be for the owners of the 400 block to request the BID to provide dumpsters and trash removal to simplify the situation. Ms. Lang responded that she would feel uncomfortable getting the BID involved because too many unknown problems could arise. Mr. Jahnke added that if the BID were to pay for the 400 block dumpsters, they would have to open up the program to the whole BID which would consume the budget. There was no further discussion on this item. 2 DOWNTOWN OSHKOSH BID BOARD MINUTES October 16, 2012 X – UPDATE TO THE REMOVAL OF THE WALL BEHIND 421 N. MAIN STREET Mr. Nau informed the Board that the City Streets Division would be able to do the work as long as all affected parties do not have any concerns and determining how the removal will be paid for. XI – GUNDERSON BUILDING DEMOLITION UPDATE Mr. Nau gave an update to the demolition of the Gunderson Cleaners building currently being demolished. Mr. Sparr asked if there is a timeline for construction of the parking lot. Mr. Nau responded that nothing is planned for 2013; beyond that he was unsure. XII – IDENTIFICATION OF AGENDA ITEMS FOR NOVEMBER 20, 2012 MEETING - Garbage Enclosures – 400 Block East Parking Lot Trash Issues XIII – ADJOURNMENT With there being no further business, Sandy Prunty moved for the meeting to be adjourned at 8:58 am. Megan Lang seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner 3