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HomeMy WebLinkAboutMinutes MINUTES OF THE OCTOBER MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD (Minutes approved at the Nov. 1, 2012 board meeting) The regular October meeting of the Oshkosh Public Museum Board was held on Thursday, October 4, 2012, in the Lecture Room of the Museum. At 4:00 pm Board President Eugene Winkler called the meeting to order and requested that the roll be taken: Present: Ms Drew Absent: Mr. Haffeman Ms. Fenrich Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler Also present: Museum Director Brad Larson, Assistant Director Michael Breza, Auxiliary President Barb Shirtz, Leadership Oshkosh representative Susan Kaufman and Brenda Hauber recording the minutes. Mr. Winkler designated Mr. Moore to fill the vacancy of Mr. Haffeman. The minutes of the September 6, 2012, meeting were read. Ron Metz moved and Rick Rego seconded the motion to approve the minutes. There being no discussion, Mr. Winkler called for the roll call vote: In favor: Ms. Fenrich Opposed: None Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler The motion was passed with a unanimous vote in favor. The minutes of the September 6, 2012, museum board meeting were approved. The minutes of the Special September meeting held on September 20, 2012, were read. Janet Moldenhauer moved that the minutes be approved and Ron Metz seconded the motion. The roll call vote went as follows: In favor: Ms. Fenrich Opposed: None Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler The vote was unanimous in favor. The motion to approve the minutes of the Special September meeting was passed. The Special September meeting minutes were approved. 1 | Page The October 2012, bill listing was read. Rick Rego moved that the bill listing be approved for payment. Carol Fenrich seconded the motion. In favor: Ms. Fenrich Opposed: None Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler The roll call vote was unanimous in favor. The motion to approve the October bill listing for payment was approved. nd The board then received the three 2 quarter reports from the Oshkosh Area Community Foundation. Ron Metz moved that the reports be received and filed. Dewey Moore seconded the motion. There being no discussion, Mr. Winkler called for the roll call vote: In favor: Ms. Fenrich Opposed: None Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler nd The vote was unanimous in favor. The motion to receipt and file the three 2 quarter reports from the Oshkosh Area Community Foundation was passed. Mr. Larson next noted that conservator Barry Bauman had submitted an invoice in the amount of $545 for materials and supplies necessary for the conservation of the painting, “Along the Road,” by Benjamin Osro Eggleston. Carol Fenrich moved that this amount be allocated from Collection Fund earnings. Rick Rego seconded the motion. A brief discussion followed at the conclusion of which the roll call vote was taken: In favor: Ms. Fenrich Opposed: None Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler The vote was unanimous in favor. The motion to allocate $545 for Barry Bauman to conserve the painting “Along the Road” was passed. Mr. Larson then requested that an additional $650 be allocated from the Membership Fund to extend the internship of Casie Brooks. Mr. Larson noted that her term would be up prior to the time in December when the revised Membership materials for the fall drive would be sent out and it would beneficial to have her working with Megan during that time. Carol Fenrich so 2 | Page moved. Carol Kujawa seconded the motion. The board then had a brief discussion on this at the conclusion of which, Mr. Winkler called for the roll call vote: In favor: Ms. Fenrich Opposed: None Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler With the vote unanimous in favor the motion was passed. $650 was allocated to extend the internship of Casie Brooks into December. The next topic on the agenda was the allocation of earnings from the Durow Trust for exhibits and programming. Mr. Larson explained the various uses for these funds. He said that during 2013 there will be a need for exhibit updates and programming on topics related to the decorative arts. These expenditures would be made at the Director’s discretion. Dewey Moore so moved and Rick Rego seconded the motion. The Board then held a brief discussion and asked Mr. Larson for any other particulars and upcoming projects. He noted that one of the larger projects in 2013 would be re-lighting the Tiffany window on the grand staircase, which had to be done prior to the 2014 Tiffany angel exhibit. At the end of the discussion, Mr. Winkler called for the roll call vote which went as follows: In favor: Ms. Fenrich Opposed: None Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. $30,000 will be allocated for use at the Director’s discretion in 2013 for exhibits and programming dealing with the decorative arts. The next item on the agenda was the proposed use of funds available from the Endowment Fund held at the Oshkosh Area Community Foundation (OACF). Mr. Larson explained that these earnings were available for use and having the capability of having two interns for the spring semester would be a great help with all of our projects now underway. He noted that an intern to work with Megan Del Debbio on marketing or an education project, and another working with Debra Daubert in collections to help inventory the textile collection in anticipation of planning the re-storage of that collection. Rick Rego so moved and Ron Metz seconded the motion. Mr. Winkler called for the roll call vote at the conclusion of the discussion: In favor: Ms. Fenrich Opposed: None Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler 3 | Page The motion was passed with a unanimous vote in favor. The $7,300 in earnings from the Endowment Fund at the OACF was approved for use to support two intern positions in 2013. The next item on the agenda was the approval of the site plan as designed by Schaefer Land Design. Mr. Larson explained that there were two relatively minor changes consisting of adding a storage shed and a sturgeon feature. At this time the total cost of the new plan is $1,258,439, but that slightly over 50% of that cost ($669,000) is the parking lot. The plan will be before the Planning Commission on October 16. He noted that ideally we would begin with the parking lot; however, if funds are not available for that project next year, there are other, smaller projects that could be done: 1) Entrance arch and the pathway on the northeast corner; 2) Move of The Hiker monument to the grounds; 3) Installation of water lines. Mr. Larson also explained that the gateway corner (northwest) cannot be done until collections in the Fire Barn are processed and have a new storage location. Rick Rego moved that the site plan prepared by Schaefer Land Design be approved. Carol Fenrich seconded the motion. The board then discussed and asked questions about the plan. Mr. Winkler called for the roll call vote: In favor: Ms. Fenrich Opposed: None Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler The roll call vote was unanimous in favor. The site plan for the museum prepared by Schaefer Land Design was approved. Mr. Winkler then asked Mr. Larson for his Director’s Report. He began by saying that the proposed budget for 2013 is still being prepared. There is no word as of yet on whether or not we will have to implement our contingency reductions. As soon as the draft budget is finished the board members will receive a copy. The museum’s budget will be reviewed by the Common Council on October 24. Staff continues to work on the Museum Assessment Program (MAP) self-study which is due on December 15. An optional part of MAP is to solicit input from the community in the form of an on-line survey and an invitation to the public to offer input at a general meeting. We are in the process of setting this up and plan to hold it at the Oshkosh Public Library. Our on-site reviewer has been selected and will be Mr. Christian Carron of Indiana. The on-site portion must be completed before April 15, 2013. The results of this project will be very important to the strategic planning process. The museum has not created an updated strategic plan since 2004. However, the existing plan was internally reviewed and updated in 2009. The City adopted a revised strategic plan and they used Walter Jankowski of the firm Reinvention, LLC. Mr. Jankowski kept the meetings going forward during the process, nicely analyzed and summarized challenges and priorities, and 4 | Page produced a clear and workable plan. Mr. Larson would like to hire him to work with the Museum and stated that we will have to find the funds for this from one of our funds. The last item he reported was that he recently received a letter notifying him that the museum was named a beneficiary to the Estate of Caroline Helm. Once the legalities have been completed and our 10% of the estate has been determined, this will come before the Board for discussion and action. There was neither President’s Report nor any Board member statements. The Auxiliary report was provided by President Barb Shirtz. She announced that the Auxiliary Gala in November has been moved to Wednesday, November 14. With no further business before the board, Ron Metz moved that the meeting adjourn. Janet Moldenhauer seconded the motion. Mr. Winkler called for the voice vote: In favor: Ms. Fenrich Opposed: None Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Winkler The voice vote was unanimous in favor and the motion to adjourn was passed. The meeting adjourned at 5:05 pm. 5 | Page