HomeMy WebLinkAbout08. 12-546
NOVEMBER 13, 2012 12-546 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR FIRE AND SECURITY ALARM MODIFICATIONS
FOR OSHKOSH PUBLIC MUSEUM TO ACCU-COM, INC.
($29,500.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for Fire and
Security Alarm Modifications for the Oshkosh Public Museum; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
ACCU-COM, INC.
90 RIVERWAY DRIVE
OSHKOSH, WI 54901
Total Bid: $29,500.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-1070-7204-06234 Property Improvement Fund – Replace
Security and Fire Detection System
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin
54903-1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: November 5, 2012
RE: Bid Award-Public Museum Fire Alarm& Security System Replacement
BACKGROUND
The Council allocated $35,000 in the 2012 CIP to replace the Public Museum's outdated fire and
security monitoring systems. The new system will incorporate non-proprietary components to
unify both systems, be easier to use by staff and minimize annual monitoring, maintenance and
service costs. The new system will be City, State of Wisconsin and NFPA-72 code compliant and
will require U.L. listed system components. A key objective of the new system specifications
was that it be non-proprietary to provide the City the maximum flexibility in selecting
monitoring,maintenance and service providers.
ANALYSIS
Working in conjunction with staff from the Oshkosh Fire Department, the Public Museum and
Facilities Maintenance, Purchasing reviewed and prepared proposals seeking vendors for this
project. The bids were advertised in the local paper, sent to fire and security system contractors
and posted online on NovusVendor. Bids were received on October 22, 2012. The bid tab is
attached. Fire Department, Facilities Maintenance, Museum and Purchasing staff reviewed the
two bids received and concluded only the bid from Accu-Com, Inc, met the non-proprietary
requirements of the bid. The bid includes equipment and labor to install the components. Upon
completion we anticipate annual monitoring, maintenance and service agreement costs for the
new system will be reduced by approximately 32%.
FISCAL IMPACT
This project will have a fiscal impact of $29,500. This item was budgeted in the 2012 CIP
property improvements at$35,000. Funding for this item would be charged to CIP account: 323-
1070-7204-06234
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Accu-Com, Inc. for$29,500.
Respectfull Submitted, Approved:
Jon Urben, General Services Manager Mark Rohloff, City Manager
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