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HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES September 18, 2012 PRESENT: Megan Lang, Sandy Prunty, Michael Russell, Todd Cummings, Kurt Koeppler, Kris Larson, Joshua Marquardt, Jeff Jahnke, Chanda Anderson EXCUSED: David Sparr, David Hetzel, Jim Stapel STAFF: Cassie Cook - BID Manager, Jeffrey Nau – Associate Planner OTHERS: Matt Harris – Oshkosh Police Department, Rob Kleman – O.A.E.D.C., Scott Dercks – BID Marketing Consortium Chair I - CALL TO ORDER Vice-Chairperson Lang called the meeting to order at 8:00 am and a quorum was declared present. II – INTRODUCE NEW ALTERNATE BOARD MEMBER CHANDA ANDERSON Vice-Chairperson Lang introduced new Alternate Board Member Chanda Anderson. Mr. Nau informed the Board that Kris Larson has moved into a regular board position and Joshua Marquardt is now Alternate #1 and Ms. Anderson will be Alternate #2. III – APPROVE MINUTES OF AUGUST 21, 2012 MEETING There was no discussion on this item. Sandy Prunty moved to approve the minutes of August 21, 2012 as presented. Kurt Koeppler seconded the motion which passed unanimously. IV – POLICING/TRAFFIC/PARKING ISSUES/PUB CRAWL UPDATE Officer Matt Harris informed the Board that the Special Events Committee will be meeting with the Pub Crawl organizer later today and encouraged the Board if they have any concerns, now is the time to bring them to his attention. Officer Harris added that a big change from past Pub Crawl events is that the organizer has proposed an earlier start time of 4:00pm with specials ending at 10:00pm. Mike Russell asked if 4:00pm was too early for a start time. Officer Harris responded that they plan to assign four officers at the beginning of the event to show police presence. By 6:00pm ten to twelve officers will be patrolling the event area. BID Manager Cook informed the Board that a bike festival scheduled for September 29 after the Farmers Market is going through the approval process. Ms. Cook added that several street closure options are being proposed and should be finalized soon. Mr. Russell commented that the business owners are getting too short of notice again and will negatively impact Saturday’s business. Officer Harris added he was just made aware of the event and wanted to get input from the Board to pass along to the Special Events Committee. Officer Harris informed the Board that a Special Events application was submitted for a Saint Patrick’s Day parade to be held along N. Main Street on Saturday, March 16, 2013 at 6:00pm. More information will be available in the coming months. 8:13am – Jeff Jahnke arrives. 1 DOWNTOWN OSHKOSH BID BOARD MINUTES September 18, 2012 V - MONTHLY FINANCIAL REPORT There was no discussion on this item. Kris Larson motioned for approval of the financial report as presented. Jeff Jahnke seconded the motion which passed unanimously. VI – BID MANAGER AND SUBCOMMITTEE REPORTS Cassie Cook presented a summary of her activities over the past month as outlined in her report included in the BID packet. Highlights include: -The Downtown Oshkosh Website needs two more pages to be uploaded. There are some connectivity issues that need to be worked out between the Convention and Visitors Bureau events web page and the Downtown website. -The Downtown Gift Cards have arrived. Ms. Cook stated that she will begin distributing them later in the week and expects between 25-28 participating businesses at launch. -Ms. Cook prepared two proposal requests for contracted services for 2013. The bids are due th back on October 8 in time for preparation of the 2013 BID budget. rd -Requests for proposals for 2013 BID/Marketing Consortium events are due on October 3. -Ms. Cook hired a new intern to assist with duties. RFG Committee: -Ms. Cook reported she is working with one prospective applicant and will update the Board if the request goes forward. VII – TRANSFER OF FUNDS ($625.00) FROM MARKETING CONSORTIUM TO ADVERTISING Ms. Cook explained that this transfer request is for bus advertising for the upcoming Chili Cook-Off and Halloween events as no funds were allocated in the 2012 Advertising budget for these events. Ms. Lang questioned if the money is being taken from the reserve fund. Ms. Cook responded that the money is coming from the Marketing Consortium with their approval, not the reserve fund. Kurt Koeppler motioned for approval for the transfer of $625.00 from Marketing Consortium to Advertising. Sandy Prunty seconded the motion which passed unanimously. VIII – BEAUTIFICATION FUNDING FOR DOWNTOWN FLOWER POTS AND FLAGS Vice-Chair Lang inquired as to who put up the flags for Labor Day. Mr. Russell responded that he contacted City Forester Bill Sturm to have them placed by the City’s Electric Division. Mr. Russell added that Mr. Sturm suggested that if the BID wants to do additional flag changes that the BID should contract that work out. Ms. Lang stated if the U.S. flags were left up all year it would loose visual impact. Mr. Russell stated he would like to see flag changes throughout the year to go with the seasons. Mr. Russell offered to contact City Forester Sturm to see if it would be possible to have the City change out BID-provided flags when the U.S. flags are placed and removed. BID Manager Cook reported that Mary Kaye’s Market will be planting several varieties of tulips in the flower pots around Opera House Square as a test to see how well they look in the spring. There would be no cost to 2 DOWNTOWN OSHKOSH BID BOARD MINUTES September 18, 2012 the BID. Ms. Cook added that if the tulips survive and look nice, the BID could consider expanding the tulip plantings to all of the flower pots within the BID. Ms. Cook also added that ¾ of the flower pots are in need of additional soil which will help the appearance for the flowers in 2013. The cost will be $700.00 with money being available from the Holiday budget. IX – CREATE 2013 BUDGET COMMITTEE Vice-Chair Lang called for volunteers to serve on the 2013 Budget Committee. The Board recommended Chair David Sparr. Others board members volunteering included Sandy Prunty, Chanda Anderson, Kris Larson, Megan Lang and Joshua Marquardt. Ms. Cook said she would contact the Committee to schedule a budget workshop in October. X – BRANDING UPDATE This item was discussed during the BID Manager’s report. There was no further discussion on this item. XI – DISCUSS OPTIONS AND POSSIBLE BID INVOLVEMENT WITH REMOVAL OF THE WALL BEHIND 421 N. MAIN STREET Mr. Nau gave background information in regard to a concrete block wall located behind Soiree Urban Gifts, 421 N. Main Street. Historically, the wall has been a target for graffiti and the Oshkosh Police Department would like to have the wall removed. Mr. Nau added that another option would be to convert the wall into a bench. After discussion, the Board requested Mr. Nau to get cost estimates for its removal and bring the item back to the Board for further discussion. XII – GUNDERSON BUILDING DEMOLITION UPDATE Mr. Nau gave an update to the demolition of the Gunderson Cleaners building. He stated that an agreement is on the agenda for the Common Council that the building shall be removed by November 30, 2012. XIII – IDENTIFICATION OF AGENDA ITEMS FOR OCTOBER 16, 2012 MEETING - Garbage Enclosures – 400 Block East Parking Lot Trash Issues XIV – ADJOURNMENT With there being no further business, Kris Larson moved for the meeting to be adjourned at 8:52 am. Chanda Anderson seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner 3