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HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES July 17, 2012 PRESENT: David Sparr, Megan Lang, Sandy Prunty, Michael Russell, Jeff Jahnke, Todd Cummings, Jim Stapel EXCUSED: Kurt Koeppler, Melody Wollangk, David Hetzel, Kris Larson, Joshua Marquardt STAFF: Cassie Cook - BID Manager, Jeffrey Nau – Associate Planner OTHERS: Rob Kleman – O.A.E.D.C., Scott Dercks – BID Marketing Consortium Chair I - CALL TO ORDER Chairperson Sparr called the meeting to order at 8:06 am and a quorum was declared present. II – APPROVE MINUTES OF JUNE 19, 2012 MEETING There was no discussion on this item. Mike Russell moved to approve the minutes of June 19, 2012 as presented. Megan Lang seconded the motion which passed unanimously. III – POLICING/TRAFFIC/PARKING ISSUES No representative from the Police Department was present. The Board discussed their issues and concerns with the upcoming international bike race in regard to the lack of knowledge and short notice to prepare for the event, the negative impact it will have on downtown businesses and how if the BID had prior knowledge of the race, the downtown could have coordinated and benefited from the event. 8:11am - Jeff Jahnke arrives. IV - MONTHLY FINANCIAL REPORT There was no discussion on this item. Jim Stapel motioned for approval of the financial report as presented. Mike Russell seconded the motion which passed unanimously. V – BID MANAGER AND SUBCOMMITTEE REPORTS Cassie Cook presented a summary of her activities over the past month as outlined in her report included in the packet. Ms. Cook stated she has received the training manual for the new website and has been uploading material to the various pages of the site. She added that initially, the work will be time-consuming, but once the site is up and running, maintenance should not be much of an issue. Ms. Cook reported that preparation for the gift card program is continuing and the design of the card has been selected. Ms. Cook added that she has set up an account with U.S. Bank for use with the gift card program. Ms. Cook met with Vice-Chair Lang and Marketing Consortium Chair Scott Dercks to go over the BID Manager’s responsibilities with the Marketing Consortium and guidelines for running downtown events. 1 DOWNTOWN OSHKOSH BID BOARD MINUTES July 17, 2012 Ms. Cook reported that the BID received a $4,350.00 sponsorship grant from the Oshkosh Community Foundation for decorating the flower pots, purchasing the Christmas tree and lights for the tree for the upcoming holiday season. Mike Russell asked if the BID could purchase flags for the light poles or purchase additional banners to add some more color to the downtown. Ms. Cook responded that she could bring that up at the next Beautification meeting. Mr. Russell also commented on the poor condition of the plantings in the bump outs. Ms. Cook responded that Ground Effects is responsible for their maintenance and has been trying to get in contact with them. Ms. Cook informed the Board that that the supplier for the flowers this year suggested planting bulbs this fall which will add early color next spring and would bring the idea to the Beautification Committee at its next meeting. Ms. Cook reported that she has updated the RFG application with some minor changes. Darabosh Accounting has fulfilled their obligations and their grant has been finalized and she is awaiting submittals from Bartell Acupuncture to square away their grant. VI – BID EVENTS DISCUSSION FOR 2013 This item was discussed during the BID Manager’s report which outlined the BID Manager’s responsibilities to organize events and procedures to hold an event. Jim Stapel suggested that Ms. Cook should also create a list of the organizer’s responsibilities to avoid any possible confusion. Ms. Cook agreed and would put the list together. VII – RESERVE IDEAS Chair Sparr suggested holding this item over until budget time. Mr. Nau informed the Board that he had talked to Community Development Director Allen Davis in regard to the Gunderson building demolition and parking lot construction and that the proposed parking lot construction may happen sooner than originally projected and added that the BID may want to make a financial contribution towards the project. Ms. Lang questioned if there was a sunset for the BID’s yearly Parking Utility payment. Mr. Kleman gave a brief history of the need and creation of the BID’s financial obligation to the history. Mr. Nau responded that he would look into it and report back next month. VIII – BRANDING UPDATE This item was discussed during the BID Manager’s report and there was no further discussion. IX – GIFT CARD PROGRAM UPDATE This item was discussed during the BID Manager’s report and there was no further discussion. X – GUNDERSON BUILDING UPDATE Mr. Nau reported no updates other than what was discussed during the ideas for the reserve fund. There was no further discussion on this item. 2 DOWNTOWN OSHKOSH BID BOARD MINUTES July 17, 2012 XI – IDENTIFICATION OF AGENDA ITEMS FOR AUGUST 21, 2012 MEETING - Reserve Ideas - Gunderson Building Update XII – ADJOURNMENT With there being no further business, Jim Stapel moved for the meeting to be adjourned at 8:42 am. Sandy Prunty seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner 3