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HomeMy WebLinkAboutMinutes PLAN COMMISSION MINUTES August 7, 2012 PRESENT: David Borsuk, Ed Bowen, Jeffrey Thoms, Thomas Fojtik, John Hinz, Steve Cummings, Kathleen Propp, Donna Lohry EXCUSED: Robert Vajgrt, Karl Nollenberger STAFF: Darryn Burich, Director of Planning Services; David Buck, Principal Planner; Deborah Foland, Recording Secretary Chairperson Fojtik called the meeting to order at 4:00 pm. Roll call was taken and a quorum declared present. The minutes of July 17, 2012 were approved as presented. (Lohry/Hinz) I. ARCHITECTURAL BUILDING PLAN REVIEW FOR THE CENTRAL GARAGE FACILITY LOCATED AT 639 WITZEL AVENUE The applicant is requesting an architectural building plan review for reconstruction of the Central Garage facility located at 639 Witzel Avenue. Mr. Buck presented the item and reviewed the site plan and building elevations for the proposed new facility. He discussed the materials to be used and the architectural features incorporated in the plans as well as reviewing the additional storage buildings that would also be part of the development. He stated that this item was laid over from the Plan Commission meeting of July 17, 2012 in order to hold a workshop to address questions and concerns generated during the Plan Commission’s discussion. A joint workshop with the Plan Commission and Common Council was held on July 31, 2012. Mr. Cummings arrived at 4:02 pm. Mr. Bowen arrived at 4:03 pm. Mr. Hinz questioned whether a decision was made on the colors as samples were presented at the workshop. He also commented that there was much discussion regarding cover for the yard waste area and questioned if any conclusions were determined. Tom Phillips, 225 Idaho Street, stated that a berm on the corner of Third Avenue and Idaho Street was mentioned in an article in the Oshkosh Northwestern and questioned what it would look like. Mr. Buck responded that the request was for an architectural review of the building only and the landscaping plans for the site had not yet been developed. Jon Wallenkamp, Kueny Architects LLC, stated that the berm is going to be located near the salt storage building and is estimated to be about three feet high. It has to be located in such a way that it would not obstruct the vision triangle at the intersection. He further stated that the landscape plans will not be completed for a few months and the granite color with the reddish tint was the selected color for the structure. __________________________________ Plan Commission Minutes 1 August 7, 2012 Mr. Borsuk inquired if the water utility yard and castings areas would be included in the landscape plans. Mr. Wallenkamp responded affirmatively. Ms. Lohry questioned if the photos in the staff report were the same as presented at the workshop or if revisions had been made to the building particularly the roof features. Mr. Wallenkamp indicated that the site plan and photos were the same as the ones at the workshop and the mechanical features on the roof would be screened so they would not be visible. Mr. Thoms inquired if there would be a green roof on part of the buildings. Mr. Wallenkamp replied that this feature was presented to the Sustainability Advisory Board at their meeting last night and displayed the areas where green roofs could be utilized. He further stated that the use of solar panels was being investigated as well and two of the Sustainability Advisory Board members were from the University and the panels they utilized could be discussed as to their cost effectiveness. Motion by Thoms to approve the architectural building plan review for the Central Garage facility located at 639 Witzel Avenue. Seconded by Borsuk. Motion carried 7-1. Ayes-Borsuk/Thoms/Fojtik/Hinz/Cummings/Propp/ Lohry. Nays-Bowen. II. PLANNED DEVELOPMENT REVIEW TO ALLOW DEVELOPMENT OF A PROFESSIONAL OFFICE BUILDING AND ACCESSORY PARKING LOT AT THE TH NORTHWEST CORNER OF W. 9 AVENUE AND WESTHAVEN DRIVE The petitioner requests development plan approval for the development of a professional office th building and accessory parking lot at the northwest corner of West 9 Avenue and Westhaven Drive. Mr. Buck presented the item and reviewed the site and surrounding area as well as the zoning and land use in said area. He reviewed the site plan and landscaping plan and stated that the use was consistent with the Comprehensive Plan. He further stated that staff was recommending a base standard modification to allow the refuse enclosure within the front yard of the Westhaven Drive frontage and th to allow less lateral clearance for the West 9 Avenue driveway. He reviewed the access driveway and pedestrian access for the site as well as the parking area which has adequate stalls to meet code requirements. Full landscaping plans will also be required to meet code requirements and the signage for the site needs to be consistent with the monument signs on adjacent properties although signage plans have not yet been submitted at this time. A storm water detention basin is planned on the west side of the site and will require approval by the Department of Public Works. He also reviewed the building elevations and discussed the materials to be used for the structure. He stated that the building was architecturally pleasing and compatible with adjacent properties and he reviewed the conditions recommended for this request. Mr. Fojtik commented that the detention area seemed rather large for the size of the development. Mr. Buck indicated that the east side of the site was to be developed in the future and the detention area would serve both sites. __________________________________ Plan Commission Minutes 2 August 7, 2012 Ms. Propp questioned if there was going to be another development built on the site if a land division would have to be approved to split the existing lot. Mr. Buck responded that it was not necessary to split the lot for another development to occupy the east side of the parcel. th Ms. Propp also inquired if there would be another driveway on 9 Avenue for the future development. Mr. Buck indicated that the drive access for the second phase of the development will be located on Westhaven Drive. Mr. Thoms questioned why there were no screening requirements for the refuse enclosure other than the fencing. Mr. Buck responded that this layout was a temporary scenario until the second phase of the development would be completed at which time the refuse enclosure would be relocated. Ms. Lohry commented that there did not appear to be any landscaping to the west of the site and she felt it was relevant as there were residential uses to the west. Mr. Buck replied that the residential uses were to the south of the development and a church was located to the west. Ms. Lohry stated that she felt some trees along the west side of the development would be an improvement. Mr. Buck responded that formal landscaping plans had not yet been submitted and will require approval at the Site Plan Review Committee level. Kip Golden, Keller, Inc., representing the developer, stated that the refuse enclosure will be moved in the future when the second phase of the development is completed and the detention pond was sized for the entire site. He further stated that the refuse enclosure will have the existing trees on the site to help screen the dumpster in its current location. Mr. Thoms commented that the existing trees appear to screen the dumpster enclosure from Westhaven th Drive but not from the 9 Avenue view. Mr. Golden responded that the enclosure cannot be screened completely as it has to be accessible. Mr. Borsuk questioned how temporary this situation was going to be prior to the second phase completion of the development. Mr. Golden indicated that they were marketing the site for development currently but there was not a set timeline for its completion. He further stated that the refuse enclosure will be constructed of wood or masonry. Mr. Borsuk commented that the refuse enclosure should meet code requirements. Mr. Buck stated that the enclosure met code requirements other than its location in the front yard and technically it would be considered the side yard of the development. __________________________________ Plan Commission Minutes 3 August 7, 2012 Ramanathan Jambunathan, 920 S. Westhaven Drive, stated that when she moved into her home it was a private and country style setting and this was the only vacant parcel left. She felt that it sounded like it was a done deal however she wanted to voice her concerns about the traffic volume as she felt it was too intense particularly since the closure of Highway 21. She was concerned with her loss of privacy and she felt the emotional impact on the neighborhood should be considered. Mr. Thoms inquired about the status of the traffic signals at the intersection as they were initially going to be temporary only. Mr. Burich responded that he felt the signals would be at this location permanently. Mr. Cummings agreed. th Mr. Thoms commented that he felt the dumpster enclosure being visible from 9 Avenue was disturbing and should be relocated when the east side of the lot was developed. He further commented that the temporary status could be too long and felt that a condition should be added denoting that the refuse enclosure would be relocated when the east side of the site was developed. Mr. Burich indicated that the site plan shows the future location of the refuse enclosure to the north of its current location when the eastern side of the site is developed. It could be addressed as a new condition or it could be added to the existing condition #1. th Mr. Thoms also commented that he felt there should be more landscaping on the 9 Avenue side of the development. Ms. Lohry stated that she felt the building was well presented but more landscaping needs to be added on the west side of the development from the drive access to the western lot line. Mr. Buck responded that code requirements will have to be met at the Site Plan Review Committee level and that landscaping could be added to the west side of the development as long as it does not th inhibit the detention basin area. He suggested adding a condition to enhance the landscaping on W. 9 Avenue in front of the dumpster enclosure and west of the driveway with the approval of the Department of Community Development. Motion by Bowen to approve a planned development to allow development of a professional th office building and accessory parking lot at the northwest corner of W. 9 Avenue and Westhaven Drive with the following conditions: 1)Base standard modification to allow the refuse enclosure within the front yard of the Westhaven Drive frontage with the relocation of the refuse enclosure when the eastern side of the site is developed. th 2)Base standard modification to allow 42 feet of lateral clearance for the West 9 Avenue driveway. 3)The ground signage is consistent with heights and area of the monument style signs present at the funeral home to the north and the church property to the west and that it is consistent with the materials and architecture of the building. 4)Detention basin, if a wet type pond, is designed without rip rap above the water line and native plants be planted on the side slopes of the basin and emergent plants on the safety shelf. __________________________________ Plan Commission Minutes 4 August 7, 2012 th 5)Enhance landscaping on W. 9 Avenue in front of the dumpster location and west of the driveway with the approval of the Department of Community Development. Seconded by Thoms. Motion carried 8-0. There being no further business, the meeting adjourned at approximately 4:38 pm. (Bowen/Cummings) Respectfully submitted, Darryn Burich Director of Planning Services __________________________________ Plan Commission Minutes 5 August 7, 2012