HomeMy WebLinkAbout08. 12-371
JULY 24, 2012 12-371 RESOLUTION
(CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PURCHASE LED RETROFIT KITS PURSUANT TO
STANDARDIZATION EXCEPTION (CHAPTER 12-11) FOR
TRANSPORTATION DEPARTMENT ($31,200.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the Transportation Department is replacing the less energy efficient
high-pressure sodium bulbs with more energy efficient LED bulbs in our streetlights; and
WHEREAS, a lot of 78 LED retrofit kits/bulbs have been offered to the City for a
special purchase price, for a total savings of $11,700.00; and
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to purchase 78 LED retrofit kits/bulbs from:
ENTERPRISE LIGHTING
207 Pewaukee Road
Waukesha, WI 53138
Total: $31,200.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 223-0460-6517-00000 Street Lighting Fund – Supplies
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,5 903-1130 City of Oshkosh
OfHKO/H
TO: Honorable Mayor and Members of the Common Council
FROM: John Fitzpatrick, Assistant City Manager/Director of Administrative Services
DATE: July 20, 2012
RE: Approve Purchase of LED Retrofit Kits Pursuant to Standardization Exception
(Chapter 12-11) for Transportation Department
BACKGROUND
The Common Council has allocated $70,000 in the 2012 Transportation Department's
Streetlighting Budget for our ongoing replacement of the less energy efficient high-pressure
sodium bulbs with more energy efficient LED bulbs in our streetlights. This replacement process
requires a LED retrofit kit/bulb that was standardized and adapted to fit within our streetlight
fixtures. Recently our LED retrofit kit supplier notified City staff that a Wisconsin municipality
returned a lot of 78 LED kits because they could not fit for their fixtures.
ANALYSIS
Because these LED retrofit kits are specifically standardized to fit within our fixtures,the supplier
has offered the City the opportunity to purchase these kits as one lot (78 bulbs) at a $400 per unit
cost vs. our most recent purchase price of$503 per unit(an estimated savings of over$8,000).
FISCAL IMPACT
These units will have a total fiscal impact of$31,200. Funding would be charged to account: 223-
0460-6517-00000. Once the LED bulbs are installed, there will be recurring savings in
maintenance and energy costs.
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager,
purchases may be made without following a formal competitive bidding process when the
purchase is from only one source of supply or when standardization or compatibility is the
overriding consideration. In accordance with Section 12-11 of the Municipal Code and with
approval by the City Manager, Purchasing recommends the Common Council approve this
purchase for 78 LED Retrofit Kits for the Transportation Department from Enterprise Lighting
for$31,200.
Respectfully Submitted, Approved:
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John Fitzpatrick,Ass' ant City Manager/ Mark Rohloff, City Manager
Director of Administrative Services
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