Loading...
HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES June 19, 2012 PRESENT: David Sparr, Megan Lang, Sandy Prunty, Michael Russell, Kris Larson, Joshua Marquardt EXCUSED: Kurt Koeppler, Jeff Jahnke, Melody Wollangk, David Hetzel, Jim Stapel, Todd Cummings STAFF: Cassie Cook - BID Manager, Jeffrey Nau – Associate Planner OTHERS: Matt Kroening – Oshkosh Police Department, Scott Dercks – BID Marketing Consortium Chair I - CALL TO ORDER Chairperson Sparr called the meeting to order at 8:00 am and a quorum was declared present. II – APPROVE MINUTES OF MAY 15, 2012 MEETING There was no discussion on this item. Sandy Prunty moved to approve the minutes of May 15, 2012 as presented. Megan Lang seconded the motion which passed unanimously. III – POLICING/TRAFFIC/PARKING ISSUES Sergeant Kroening reported that there has been an increase in graffiti during the past several weeks. Most of the tagging has been removed or cleaned up. Two arrests have been made in relation to the graffiti. The Police Department has had a number of reports of people hanging out at the former Park Plaza Hotel. Sergeant Kroening stated that the OPD would utilize Auxiliary Police to increase presence and patrol the riverwalk. Officer Kroening added that with the closing of warming shelters there has been an increase in the number of homeless wandering the downtown and advised the Board to be aware. He mentioned that the first weekend of June with all of the events taking place in the downtown, only a few OWI arrests were made in relation to Irish Fest. Mike Russell stated that he was involved with an incident where a few women were being harassed by a male and the police were notified. Sergeant Kroening was aware of the situation and the perpetrator has been arrested. Ms. Prunty stated that Downtown Tony has been causing some minor problems. Sergeant Kroening is aware of the instances and Tony has been arrested. IV - MONTHLY FINANCIAL REPORT Ms. Lang questioned if monies used for advertising was paid up front by the BID and then reimbursed by participating businesses. Ms. Cook responded affirmatively. Ms. Lang questioned the $382.80 transferred from Marketing Consortium. Ms. Cook responded that was money inadvertently used for tree lights but the correction has been made. There was no further discussion on this item. Megan Lang motioned for approval of the financial report as presented. Mike Russell seconded the motion which passed unanimously. V – BID MANAGER AND SUBCOMMITTEE REPORTS Cassie Cook presented a summary of her activities over the past month as outlined in her report included in the packet. Ms. Cook stated a number of businesses have been looking into locating in the downtown. Ms. Cook added that she has been researching other BIDs to see their types and approaches of BID-related events. BID Manager Cook reported that the new downtown website should be ready prior to EAA. 1 DOWNTOWN OSHKOSH BID BOARD MINUTES June 19, 2012 VI – R.F.G. APPROVAL OF $3,000.00 FOR DARABOSH ACCOUNTING Cassie Cook presented a summary and reviewed the R.F.G. Committee minutes of the R.F.G. proposal for Darabosh Accounting which has located in the 100 Block N. Main Building. Ms. Lang stated that the original request was for $5,000, however, the R.F.G. Committee felt that $3,000 was more consistent with what the Committee has recommended in the past for this type of business. There was no further discussion on this item. Megan Lang motioned for approval of the $3,000 R.F.G. request for Darabosh Accounting. Sandy Prunty seconded the motion which passed unanimously. VII – MAYOR’S BREAKFAST Bid Manager Cook presented the request for a $250.00 sponsorship and introduced Jeff Potts, representing the Mayor’s Breakfast Committee to answer questions. Chair Sparr stated that for years, the Mayor’s Breakfast had heavy BID involvement and in recent years that relationship dissolved. Ms. Lang added that when she became involved with the BID there was a separate budget line item just for the event. Mr. Potts gave a background of the current status of the event and stated that they are looking for several local sponsors to contribute $250.00 each. Ms. Lang questioned if the BID would be recognized during the event. Mr. Potts responded that vocal recognition would be given at the event. Discussion followed on if there was surplus money available in any budget line items. Ms. Cook responded that there is money available from the OCMS Downtown TV Program budget since no additional shows were going to be produced. Mike Russell motioned for approval of $250.00 from the OCMS Downtown TV Program Budget for sponsorship of the Mayor’s Breakfast. Kris Larson seconded the motion which passed unanimously. VIII – BID EVENTS DISCUSSION FOR 2013 Ms. Cook distributed a handout outlining possible 2013 BID events and questioned the Board on what her role should be to make the events happen. Chair Sparr started the discussion that the problem is having enough people to man the events as shop owners are often obligated to keep their own business open during the events. Mr. Sparr added that the Board has to give the BID Manager direction on how many events she should be involved with. Ms. Prunty responded that the BID Manager ultimately has to be involved with all the events; however, she should not be out setting up tents, etc… Discussion followed on what the BID Manager’s role should be in regard to events. Ms. Prunty and Mr. Marquardt stated that sponsor recipients like Gus Macker require little or no input from the BID Manager, but Marketing Consortium events require support and input from the Manager. Ms. Prunty stressed that Ms. Cook should not be going to every event committee meeting. The Board further discussed that the BID Manager should not be getting involved with more that two or three events and that her time is better suited for promoting the downtown and business recruitment. IX – RESERVE IDEAS Mr. Russell stated that the BID Board should be thinking about what kind of project or projects the BID could do with the reserve fund. X – BRANDING UPDATE Ms. Cook reported that the downtown directory is being printed this week. She also reported that the website is being tested and should be up by EAA. The Board voiced their concern that they would like the site up at least a week before EAA, otherwise it could be a missed opportunity. 2 DOWNTOWN OSHKOSH BID BOARD MINUTES June 19, 2012 XI – GIFT CARD PROGRAM UPDATE Ms. Cook stated that OAEDC will be setting up an account for the program. Ms. Cook distributed a table listing up-front costs and stated that initial costs will be high due to the purchase of the cards. The proposed st launch date is August 1. Ms. Cook reviewed how the program will work and potential costs for participating businesses. Ms. Cook stated that the cost to initiate the program will be $1,525.00 which could be taken from the advertising budget. Sandy Prunty motioned for approval to transfer $1,525 from Advertising to the Gift Card Program. Kris Larson seconded the motion which passed unanimously. XII – GUNDERSON BUILDING UPDATE Mt. Nau reported that the owners of the Gunderson Building have submitted a timeline for demolition of the building which is proposed to be down by September 18, 2012. The lot will remain gravel until such time that the City will be able to budget for construction of a public parking lot. Mr. Russell suggested that the BID Board should contribute $25,000 or $50,000 to the City towards construction of a parking lot when that time comes. XIII – IDENTIFICATION OF AGENDA ITEMS FOR JULY 17, 2012 MEETING - Reserve Ideas - Gunderson Building Update XIV – ADJOURNMENT With there being no further business, Sandy Prunty moved for the meeting to be adjourned at 9:15 am. Joshua Marquardt seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner 3