HomeMy WebLinkAbout15. 12-331JUNE 26, 2012
12 -331 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN
PURPOSE: ACCEPT GRANT FROM WISCONSIN HISTORIC
PRESERVATION OFFICE IN THE AMOUNT OF $7,100.00 FOR
PREPARATION OF NATIONAL REGISTER NOMINATION FOR
THE NORTH MAIN STREET BUNGALOW DISTRICT
INITIATED BY: COMMUNITY DEVELOPMENT
LANDMARKS COMMISSION RECOMMENDATION: Approved
WHEREAS, the City of Oshkosh Landmarks Commission was notified by the
State Historical Society that it is eligible to receive a $7,100.00 Historic Preservation
Fund Certified Local Government Subgrant to be used to nominate the North Main
Street Bungalow District to the State and National Historic Preservation Registers; and
WHEREAS, if said District is approved, owners of contributing properties within
the District will be eligible to participate in federal and state income tax credit programs
for rehabilitation efforts.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the City hereby accepts the 2012 Historic Preservation Fund Certified
Local Government Subgrant and the proper City officials are hereby authorized and
directed to execute any and all documents necessary for purposes of same.
OSHKOSH 215 Church Avenue
LAn1 j PO Box 1130
NDMARKS — Oshkosh, Wisconsin 54903-1130
COMMISSION 920.236.5059
Fax
920.236.5053
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: David Buck, Principal Planner
DATE: June 26, 2012
RE: Acceptance of National Park Service/Wisconsin Historical Society Historic
Preservation Fund (HPF) Certified Local Government (CLG) Subgrant Award
BACKGROUND
The Oshkosh Landmarks Commission applied for a Historic Preservation Fund Subgrant in
November, 2011 for the preparation of a national register nomination of the North Main Street
Bungalow District and has been notified that they are eligible to receive a WI Historical Society
2012 Historic Preservation Fund (HPF) Certified Local Government(CLG) Subgrant Award in
the amount of$7,100. Attached please find a Memorandum of Agreement between the WI
Historical Society and the City of Oshkosh
ANALYSIS
The proposed North Main Street Bungalow District consists of 23 single-family residential
properties located on the north side of Oshkosh on the 1500-1600 Blocks of North Main Street
generally between Nevada Avenue and Huron Avenue. Based on a 2006 Historic Resources
Survey (prepared by Mead and Hunt), all of these properties could be contributing elements
within a proposed historic district. The houses represent early twentieth-century styles,
predominantly Bungalow, but also Dutch Colonial, American Foursquare, and Vernacular.
Overall, the district is felt to retain good integrity and demonstrates the relationship of these
architectural trends in Oshkosh.
The Landmarks Commission, upon Common Council acceptance of the Historic Preservation
Fund Subgrant, will send out a Request for Proposals to a small group of historic preservation
consultants (chosen by the Wisconsin Historical Society) with a scope of work to build upon the
research conducted by Mead& Hunt and present completed documentation on this group of
houses as the North Main Street Bungalow Historic District in a manner suitable to be considered
for eligibility for the State and National Registers at a cost not to exceed the amount of the
Historic Preservation Fund Subgrant.
FISCAL IMPACT
None anticipated, however, if the North Main Street Bungalow District is accepted by the State
and National Registers, the owners of contributing properties within the district will be eligible to
participate in federal and state income tax credit programs for rehabilitation efforts and the
proposed district itself could become eligible for future grant opportunities.
Approved,
City Manager
Requisition Request Number .IL. WISCONSIN 816 State Street Purchase Order
lTi HISTORICAL Madison,WI 53706-1482 Number
`� SOCIETY (608) 264-6400
Purpose Division &Section Date
2012 HPF CLG Subgrant award, Historic Preservation-Public History 4/4/2012
awarded 2/17/2012
Suggested FEIN#39-6005563 Ship to Address Contact Person
Vendor
Wisconsin Historical Society Joe DeRose
HP-PH
Peggy Steeno 816 State St. Telephone
Director of Finance Department Madison,WI 53706-1482
215 Church Ave. 608-264-6512
Oshkosh,WI 54901
Telephone: (920)236-5005 Approved Signature I'
Fax:
Org Appr Act Cat Obj FY %yam
Item# Quantity Full Description Code Unit Total
and Unit Price
1. 1 Federal Fiscal Year 2012 HPF to subgrantee/vendor for a Up to
project titled: North Main Street Bungalow Historic District. $7,100.00
Products are specified in the MOA and attached Work
Program. Any required drafts must be submitted as stated in
the Work Program with final products completed and
submitted to the HP-PH by 7/15/2013.
Up to 75%can be reimbursed upon request prior to final
product acceptance.
***Please send the PO to the address listed above***
Grand Up to
Total $7,100.00
APPROXIMATE DELIVERY DATE: July 15, 2013
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MEMORANDUM OF AGREEMENT
Between
THE WISCONSIN HISTORICAL SOCIETY by and through THE STATE HISTORIC
PRESERVATION OFFICER and the CITY OF OSHKOSH
For
the completion of a National Register of Historic Places nomination project identified as
Project No. 55-12-41956-04
THIS AGREEMENT between the Historic Preservation Division, Wisconsin Historical Society,
by and through the State Historic Preservation Officer, hereinafter called the SOCIETY and the
City of Oshkosh hereinafter called the SUBGRANTEE, will undertake a historic preservation
project to be assisted with a grant-in-aid to support the National Register of Historic Places
program in Wisconsin. The program was established by the National Historic Preservation Act of
1966, as amended, and is administered by the National Park Service, U.S. Department of the
Interior. The Catalog of Federal Domestic Assistance number is 15.904.
The SOCIETY and the SUBGRANTEE agree as follows:
1. Attachments
The SUBGRANTEE shall carry out the project as specified in this document and
attachment which is incorporated into and made part of this memorandum of
agreement as:
Attachment A. the project "Work Program;"
2. Amendments (Administration Manual, section 11)
With the exception of Progress Reports, any change to the approved work program
(scope of work),products, product/activity due date(s), or budget must be submitted
in writing to the SOCIETY at least 30 days prior to effecting and in accordance with
the requirements in the "Administration Manual, Section 11."
Other than Progress Reports, deadlines are mandatory and extensions will only be
given in unforeseen and extraordinary circumstances. Examples are death or
resignation of key participant or major natural disaster; a computer "crash," however,
is not an extraordinary circumstance. The SUBGRANTEE must notify the
SOCIETY immediately when the extraordinary event occurs.
3. Period of Performance
All work carried out as part of this grant-assisted project shall be conducted between the date of
the SUBGRANTEE's state purchase order and the project completion date,July 15,2013. It is
not possible to extend the period of performance for this project. However, should interim
project due date(s) need extension, see item 2. "Amendments."
Drafts of any publications prepared as part of this project shall be submitted by the dates
specified in the"Work Program," for review and approval by the SOCIETY.
The SUBGRANTEE agrees to submit all the materials described in the "Work Program" to the
SOCIETY on or before the deadlines given for the submission of specified products: failure to
meet a deadline may be cause to terminate this agreement. Any Work Program activities
completed after September 30,2013 cannot be considered an allowable cost, except for
completion of the final Reimbursement Request.
The SOCIETY agrees to review all materials within 30 days of their receipt, returning any
incomplete or inadequate materials to the SUBGRANTEE for revision or completion. The
SOCIETY must approve that all project materials conform to the applicable Secretary of
Interior's "Standards" prior to final reimbursement.
The SUBGRANTEE shall submit by September 30, 2013, the final reimbursement request,
Project Completion Report, and any materials or reports that required revision after SOCIETY
review.
4. Professional Supervision (Administration Manual, section 4)
The SUBGRANTEE agrees to provide and maintain a principal investigator whose professional
qualifications have received prior approval of the SOCIETY, to ensure that the work conforms to
the work program, and to provide the necessary standard of professional conduct required for this
project under the federal program regulations.
The SOCIETY staff will maintain contact with the principal investigator and will provide
necessary and reasonable amounts of training, advice or technical assistance for the successful
completion of project work.
5. Contracts (Administration Manual,sections 5 and 6)
The Subgrantee agrees to:
a. not contract with any party which is debarred or suspended or is otherwise excluded from or
ineligible for participation in Federal assistance programs under Executive Order 12549,
Debarment and Suspension;
b. comply with Federal competitive procurement requirements(Administration Manual,
section 5) for professional services, any sub-contracts and submit evidence of such prior to
reimbursement; and
c. submit any contracts drafted for the performance of work activities to the SOCIETY for
comment and approval prior to execution.
6. Allowable Costs(Administration Manual, section 8)
All Project Costs are subject to the applicable principles described in Office of Management and
Budget(OMB)Circulars. See our Administration Manual, Section 3-01 for the specific circulars
that apply to various types of applicants/subgrantees. This section also gives the Website address
for these circulars.
If the SUBGRANTEE receives$300,000 or more annually in total federal funds, it agrees to
comply with the provisions of OMB Circular A-133, Single Audit Act of 1984, and to submit to
the SOCIETY a copy of the audit report within 30 days of publication.
Further all project related spending must:
a. meet federal requirements for the program;
b. conform to the approved project budget and occur within the period of performance;
c. be necessary and reasonable for the completion of project work; and
d. be disassociated with "lobbying," in accordance with 18 U.S.C. 1913.
7. Progress and Completion Reports (Administration Manual, section 9)
The SUBGRANTEE shall submit a Progress Report by the 15th day of October 2012;
January 2013; and April 2013 or until project completion is reported in the format
provided by the SOCIETY. The Society may grant extensions to written or verbal requests,
if justification is determined to be satisfactory.
The SUBGRANTEE shall notify the SOCIETY immediately if any situation should arise
that will adversely affect the timely or successful completion of this project.
The project completion report titled "Final Project Report" shall conform to the SOCIETY
requirements and be submitted by September 30, 2013.
8. Reimbursement Requirements(Administration Manual, section 10)
Reimbursement to the SUBGRANTEE shall be subject to receipt of funds from the National
Park Service, provided reimbursement amounts are:
a. contained on an acceptable reimbursement request form;
b. supported by evidence of compliance with Federal competitive procurement
requirements;
c. supported by copies of expense plus payment records; and
d. supported by evidence that all project work activities specified for the period have
been completed.
9. The SOCIETY agrees to reimburse the SUBGRANTEE 100% of allowable project costs
within 60 days of the SOCIETY's receipt of an acceptable reimbursement request on the
following schedule:
a. Up to 75% of the federal award will be paid prior to project completion. The
SUBGRANTEE must submit a Reimbursement Request by September 15, 2013 for all
expenses incurred through August 31, 2013.
b. The remaining 25% of the federal award will be paid to the SUBGRANTEE after
receipt of the final Reimbursement Request and Project Completion Report(see 8,
above), or after all completion materials and auditable records are approved as meeting
the applicable Secretary of the Interior's "Standards", which ever is later. The final
reimbursement request shall be submitted by September 30, 2013 or earlier.
The SUBGRANTEE agrees to maintain all subcontractor or professional services
procurement histories financial and records pertaining to the full life-cycle of the subgrant
for a period of not less than five years after completion of the project. The State Legislative
Audit Bureau,the SOCIETY,the National Park Service,the Department of the Interior, the
Comptroller of the United States, and any of their duly authorized representatives shall have
access to subgrant records for audit purposes.
10. Acknowledgment of Federal Assistance (Administration Manual, section 7)
Federal grant assistance shall be acknowledged in any public announcements,news releases,
articles,publications, and pertinent presentations that the SUBGRANTEE participates in or
initiates in the required format.
11. General Provisions
a. Copyrights. Since federal funds are involved in this project, no copyright is available to
any participants in the project. All material remains in the public domain and cannot be
copyrighted.
b. Compliance with federal and state laws. The SUBGRANTEE agrees to comply with
all federal and state laws and regulations concerning equal opportunity, affirmative
action, and fair employment practices. The SUBGRANTEE further agrees to comply
with all applicable regulations, laws,policies, guidelines, and requirements of this
federal grant program, including the applicable Secretary of the Interior's standards.
c. Title VI Compliance. The SUBGRANTEE agrees to comply with Title VI of the Civil
Rights Act of 1964 that states that no person on the grounds of race, color, marital
status, religious creed or national origin, be excluded from participation in, be denied
the benefits of, or be subject to discrimination under any program or activity receiving
federal assistance.
d. Civil Rights Assurance of Compliance. The SUBGRANTEE agrees to comply with the
Rehabilitation Act of 1973 and the Age Discrimination Act of 1975 and all requirements
imposed by or pursuant to the Department of the Interior Regulations(43 CFR 17) issued
pursuant to these titles,to the end that, no person in the United States shall, on the
grounds of age or handicap be excluded from participation in, be denied the benefits of, or
be otherwise subjected to discrimination under any program or activity for which the
Applicant/Subgrantee receives financial assistance from the National Park Service and
hereby gives assurance that it will immediately take any measures to effectuate this
agreement.
e. Program Income. During the period of this grant(October 1, 2011 through September 30,
2013), any income earned by a SUBGRANTEE from activities of which part or all of the
cost is a direct cost shall reduce the subgrant award.
f. Liability. The SUBGRANTEE shall indemnify and hold harmless the State Historic
Preservation Officer, the Wisconsin Historical Society, and its officers, employees, and
agents from, actions, or claims of any character brought for or on account of any injuries
or damages received by any persons or property resulting from the operations of the
SUBGRANTEE in executing work under this agreement.
This AGREEMENT may be terminated before the project completion date upon thirty(30)
days written notice from either the State Historic Preservation Officer or the
SUBGRANTEE. Should this agreement be terminated by the State Historic Preservation
Officer, except for reasons of non-compliance by the SUBGRANTEE,the SOCIETY will
reimburse the SUBGRANTEE for up to a maximum of 100% of the eligible costs incurred
up to the termination date. Should this agreement be terminated by the SUBGRANTEE,the
SOCIETY, at the discretion of the State Historic Preservation Officer, may reimburse the
SUBGRANTEE for a maximum of 50% of the eligible costs incurred to the termination date
or may require the SUBGRANTEE to return any or all federal funds transferred to the
SUBGRANTEE by the termination date, depending upon the circumstances of the
termination.
This AGREEMENT becomes effective upon signature by the parties below and upon receipt
by the SUBGRANTEE of a purchase order for the contract sum from the Wisconsin
Historical Society on behalf of the State Historic Preservation Officer.
By
Michael Stevens Date
State Historic Preservation Officer
By
Date
Mark Rohloff, City Manager
-City of Oshkosh
OSHKOSH WORK PROGRAM
Project No. 55-12-41956-04
MEMORANDUM OF AGREEMENT
Attachment A: Work Program (As of 6/15/12)
The Division of Historic Preservation-Public History (DHP-PH), Wisconsin Historical Society,
and the City of Oshkosh, hereinafter called the subgrantee, agree to the following work activities
and project conditions for the completion of at least one National Register of Historic Places
historic district nomination and related activities in Oshkosh, assisted with an historic
preservation grant-in-aid.
1. The subgrantee shall conform to and follow all requirements and guidelines detailed in the
two manuals found on the Wisconsin Historical Society website. The "Supplementary
Manual for Completing State Register and National Register of Historic Place Form in
Wisconsin" is located at www.wisconsinhistory.org/hp/sup-manual/while the "Subgrants
Manual" is located at www.wisconsinhistory.org/hp/grants/ The subgrantee shall inform
the principal investigator of these requirements.
2. Consultant Selection. The subgrantee, with the assistance of the DHP-PH, must hire a
principal investigator within two months of the signing of this agreement. Recruitment and
hiring must follow DHP-PH procedures and Department of Interior guidelines as explained
in the "Subgrants Manual." The DHP-PH has final approval of the principal investigator
selected. The principal investigator must be qualified according to the professional
qualifications found at www.wisconsinhistory.org/hp/grants/qualifications.asp
3. National Register Nomination. The National Register of Historic Places nomination will
be prepared according to the guidelines promulgated by the National Register and in the
format specified by the DHP-PH. The DHP-PH will have final approval of all nominations
prior to commencement of work. The completed nomination is due at the DHP-PH by July
15, 2013.
The following items must be submitted for each nomination by the project completion date.
Each is more fully described in the supplementary manual.
a. The original, fully completed, typed National Register of Historic Places
Inventory-Nomination Form (10-900). The form may be found on the Wisconsin
Historical Society website at http://www.wisconsinhistory.org/hp/forms/nr-foim.doc
OSHKOSH WORK PROGRAM
Project No. 55-12-41956-04
MEMORANDUM OF AGREEMENT
Attachment A: Work Program Page 2
b. One summary statement for each nomination. Each statement will be
approximately 250 words, written for a popular audience (avoiding excessive
jargon,) and suitable for web-page publication.
c. The full text of the nomination and of the summary statement on diskette or compact
disk.
d. Two 5" x 7" (or 8"x 10") black-and-white prints of each photo submitted, labeled in
pencil as specified by the National Register and the DHP-PH. Negatives, organized
in plastic negative sleeves, must be submitted to the DHP-PH OR Two sets of
commercially produced prints and a disk with the image files created using the
standards set forth in the National Register Photo Policy Fact Sheet:
http://www.nps.gov/history/nr/publications/guidance/Photo Policy final.doc Prints
must be labeled on the back in pencil In all cases, photos or prints must be high
quality and sufficient to document the property, including views of interiors and of
all outbuildings in the case of individual property nominations.
e. A PowerPoint presentation that fully documents the significance and appearance of
each individually eligible property for the Review Board meeting. The PowerPoint
presentation must be compressed to create a file of manageable size. The
presentation must be submitted on a CD together with the individual original
uncompressed image files. Image files must be in TIF format at a minimum
resolution of 300 PPI. This should result in a file size of around 5MB. The
individual image files must be labeled according to the DHP-PH labeling standard.
f. Original USGS quadrangle maps as needed to identify nominated properties. The
maps must be labeled in pencil as specified by the National Register and the DHP-
PH and must include construction lines for the calculation of UTM coordinates.
Individual properties must be located and circled.
g. District maps, site plans, and/or floor plans, as needed.
h. It is the responsibility of the subgrantee to provide a complete list of all current
property owners as listed in the land or tax records after the nomination is scheduled
for a Review Board meeting. Historic district nominations require three full sets of
mailing labels submitted on Avery 5160, Avery 5161, or similar label format.
i. One completed nomination submission checklist.
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Noncontributing
Proposed North Main Street Bungalow
Historic District
Oshkosh, Wisconsin
April,2006