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HomeMy WebLinkAbout09. 12-325JUNE 26, 2012 12 -325 RESOLUTION (CARRIED 7 -0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE AND SUBMIT WISCONSIN DEPARTMENT OF NATURAL RESOURCES 2011 COMPLIANCE MAINTENANCE ANNUAL REPORT / WASTEWATER TREATMENT PLANT INITIATED BY: DEPARTMENT OF PUBLIC WORKS BE IT RESOLVED by the Common Council of the City of Oshkosh that the 2011 Compliance Maintenance Annual Report, having been reviewed, is approved, and the proper City officials are authorized and directed to submit the Report to the Department of Natural Resources. (0 OJHKOJH ON THE WATER MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM: Stephan M. Brand, Public Works Utility Bureau Manager 6,� w 6 Ile DATE: June 21, 2012 r RE: 2011 Wisconsin DNR Compliance Maintenance Annual Report for the Wastewater Treatment Plant BACKGROUND The City of Oshkosh is required by the Wisconsin Department of Natural Resources as part of the Wisconsin Pollution Discharge Elimination System (WPDES) Permit to complete a Compliance Maintenance Annual Report. This report outlines the performance of the Wastewater Treatment Plant and sanitary sewer collection system for the previous year. This report needs to be formally approved by the Common Council and submitted to the Wisconsin Department of Natural Resources by June 30, 2012. ANALYSIS The report is broken down into sections that address specific areas of performance for the wastewater system. Based on the responses in each section, a score is determined and a letter grade is given based on the score. This grade is used by the Department of Natural Resources to determine the need for improvements to the wastewater treatment system. A letter grade of an A or B does not require any action be taken based on the information provided. The following is a brief summary of each section. Influent Flow and Loading: This looks at plant flow capacity and treatment ability based on the design of the facility. Our highest flow month for 2011 was April with a monthly average of 24.67 million gallons per day which is 70 percent of the design flow of 35 million gallons per day. Our normal months are closer to 33 percent of design flow or an average of 11.5 million gallons per day. The treatment capacity is based on Biochemical Oxygen Demand in pounds per day. Our highest influent loading monthly average was 17,605 pounds in the month of July. Our design loading is 33,360 pounds which puts us at 52.7 percent of our design loading for the facility. Based on the available capacity of the facility, this section scored a letter grade A. Effluent Quality -- BOO, TSS, Ammonia, and Phosphorus: These four sections look at the quality of our treatment for each of these parameters based on our permit requirements. There were no treatment issues for any of these sections and each scored a letter rade A. Blosolids Management: Solids are generated from the treatment process due to the growth of the microorganisms that are used for the treatment of wastewater. We have a separate process to treat this material as it is removed and turn it into a product that can be beneficially reused as fertilizer on approved Page I of 2 N: lracyfffacys FilesWamos to Mayor & Common Councjrt2 01 212 0 1 1 WDNR WNIfFI Camp Mainl Annual Report_ 5-21- 12.docx agricultural land. This section of the report looks at the treatment process and management of the biosolids in compliance with the permit requirements. All requirements were met and this section scored a letter grade A. Preventative Maintenance and Staffing: This section asks general questions about plant maintenance procedures, record keeping, and staffing levels. There were no issues identified with either plant maintenance or staffing and this section scored a letter grade A. Operation Certification. Department of Natural Resources requires that facilities have certified operators on staff to operate and manage a wastewater treatment facility and that they attend approved conferences and training to obtain continuing education credits for certification renewal every three years. We have certified operators on staff that are certified at the appropriate levels for the wastewater treatment plant. This section scored a letter grade A. Financial Management: This section looks at the financial aspects of the utility and is done with the assistance of the Finance Department. In addition to rates, it looks at the funding in the Equipment Replacement Fund, which is required as a condition of the Clean Water Fund when financing projects through the Clean Water Fund Financial Assistance Program. We also have started including projects listed in the Capital Improvement Program in the Future Planning section to show future potential spending requirements. There were no issues identified and this section scored a letter grade A. Collection System: This section is completed using information provided by the Streets /Sanitation Division and Engineering Division based on the activities reported for sanitary sewer maintenance and construction in 2011. Much of this section is subjective and based on planning and maintenance activities. This section scored a letter grade A. Even with this grade, it is recognized that the collection system needs additional work to reduce clear water entry into the system. Flow monitoring and inspection of manholes for rehabilitation continues along with televising to identify sanitary sewers in need of replacement. Sanitary sewer repair and replacement projects are ongoing and reflected in the Capital Improvement Program. Work plans for the Capacity Management Operations and Maintenance (CMOM) program and Sewer Evaluation and Capacity Assurance (SECAP) program were developed in 2011 for implementation in 2012. The CMOM work plan will provide opportunities to further identify, define, aiid implement additional operation and maintenance activities related to the sanitary sewer system. The SECAP project will analyze the capacity of the sanitary sewer system under various dry and wet weather scenarios to determine where there may be capacity issues and look at corrective action opportunities. RECOMMENDATIONS recommend approval of the 2011 Compliance Maintenance Annual Report for submittal to the Wisconsin Department of Natural Resources. Approved: Mark A. Rohloff City Manager SMB/tlt Page 2 of 2 HlraWlTraey's FilesWemos 10 Mayor & Common CounciR201212011 WONRVVMP Comp Mafnl Annual Report_f}21- 12.docx Facility Name: Oshkosh Wastewater Treatment Plant Last Updated: Reporting Year: 2011 6/1412012 nfluent Flow . Loading Questions InFluent N..o.709 influent . X Influent X 8.34 — Influent Monthly Monthly Monthly Average Average Average(C) Flow, MGD (C)BOD BOD Concentrate Loading, on mg.l pounds /day y ter luny � � f z i • Maximum month design flow and design (C)BOD loading. Max Month Design Flow, MGD Design (C)BOD, lbs.. /day f- 35 X 9E X; 1C 33360 x 9C B % of Design COMPLIANCE MAINTENANCE ANNUAL REPORT Influent Flow and loading (Continued) Number of times the flow and C BOD exceeded 90% or 100% of design, points earned, and score: as the influent flow meter calibrated in the last ear? • Yes Enter last calibration date, MM /DD/YYYY 09 -20 -2011 O No - explain Sewer Use Ordinance 5.1 Did your community have a sewer use ordinance that limited or prohibited the discharge of excessive conventional pollutants ((C)BOD, $S, or pH) or toxic substances to the sewer from Industries, commercial users, hauled waste, or residences? • Yes O No If No, please describe: Page 2 of 33 i�GGf'iT1t3E:r'�8 � 1 t 1 [I]{' Poi nts per each. Oxdeedance Exi'ceiedances 1 ! '• 1 1 ! 1 'l • Total s- of Point' 1 as the influent flow meter calibrated in the last ear? • Yes Enter last calibration date, MM /DD/YYYY 09 -20 -2011 O No - explain Sewer Use Ordinance 5.1 Did your community have a sewer use ordinance that limited or prohibited the discharge of excessive conventional pollutants ((C)BOD, $S, or pH) or toxic substances to the sewer from Industries, commercial users, hauled waste, or residences? • Yes O No If No, please describe: Page 2 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Influent Flow and Loading (Continued) 5.2 Was it necessary to enforce? O Yes • No If Yes, please describe: ;` -' __ =': ` =, eta a Receiving 6.1 Did you have requests to receive septage at your facility? 6.2 Did you receive septage at your facility? if yes, indicate volume in gallons Septic. Tanks Holding Tanks Grease Traps • Yes O No • Yes O No >`Yes.0 No 6.2 Did you receive septage at your facility? if yes, indicate volume in gallons 6.2.1 If yes to any of the above, please explain if plant performance is affected when receiving any of these wastes Eadverse effects in plant performance observed. Pretreatment 7.1 Did your facility experience operational problems, permit violations, biosolids quality concerns or hazardous situations in the sewer system or treatment plant that were attributable to commercial or industrial discharges in the last year? O Yes • No If Yes, describe the situatlonand your community's response: 7.2 Did your facility accept hauled industrial wastes, landfill leachate, etc? O Yes ® No If yes, describe the types of wastes received and any procedures or other restrictions that were in place to protect the plant from the discharge of hauled industrial wastes. F I I Q III :,�;il;l I iftlig! IN Page 3 of 33 Septic Tanks. Holding Tanks :`: ' Grease Traps:.. Yes 0 No . ` ` 4 . Yes 0 No Yes Q No 154,120 gal' 15,917,935 gal:', 10 77,[}00 gal 6.2.1 If yes to any of the above, please explain if plant performance is affected when receiving any of these wastes Eadverse effects in plant performance observed. Pretreatment 7.1 Did your facility experience operational problems, permit violations, biosolids quality concerns or hazardous situations in the sewer system or treatment plant that were attributable to commercial or industrial discharges in the last year? O Yes • No If Yes, describe the situatlonand your community's response: 7.2 Did your facility accept hauled industrial wastes, landfill leachate, etc? O Yes ® No If yes, describe the types of wastes received and any procedures or other restrictions that were in place to protect the plant from the discharge of hauled industrial wastes. F I I Q III :,�;il;l I iftlig! IN Page 3 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Effluent Quality and Plant Performance effluent and points for (C)BOD; Outfall No.001 Monthly 90% of Effluent Months of Permit Limit 90% Permit Average Permit Limit Monthly Discharge Exceedance Limit C(BOD) >10 (mglL)* Average with a Limit Exceedance ' Limit (mg /L) C(BOD) (mg /L) t Mx # # x � ' [y%� a t y # � # t sE[6 # i +:Tiz Elm Elm ME= ONMEEM a •^ s '• 1 . NOTE: For systems that discharge intermittently to waters of the state, the points per monthly exceedance for this section shall be based upon a multiplication factor of 12 months divided by the number of months of discharge. Example: For a wastewater facility discharging only 6 months of the year, the multiplication factor is 1 216 = 2.0 12: >'. " ' 'Ilf any violations occurred, what action was taken to regain compliance? I 13 = Was the effluent flow meter calibrated in the last year? 1 • Yes - enter last calibration date, MMIDDNYYY: 10 -24 -2091 4 No - explain: Page 4 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Effluent Quality and Plant Performance ((C)EOD) (Continued) . �C'..�:/� tMkAir - ��Yc =�: �'�:a�:.�2 ..��i _4- �. ^A5. `� _ f_:'..�� 3.... s:.E ._tee- . f�. �S''�a��--- .u3��s•���.�.:�ti.ax. �_�..:Z�'s� -,-.f Page 5 of 33 _- _ hat problems, if any, were experienced over the last year that threatened treatment? 5. `'`'` : Other Monitoring and limits 5.1 At any time in the past year was there an exceedance of a permit limit for any other pollutants suchas metals, pH, residual chlorine, or fecal coliform? 0 Yes O No If Yes, please describe: 8 -1 -2011 Chlorination process analytical equipment failed causing Insufficient feed of dechlorination chemical. 5.2At any time in the past year was there an effluent acute or chronic whole effluent toxicity (WET) test? • Yes O No If Yes, please describe; 2nd quarter 2011 acute and chronic WET test performed. 5.31f the Nomonitoring (WET) test did not pass, were steps taken to identify and/or reduce source(s) of toxicity? 0 Yes O No O NA Please explain unless not applicable: The Chronic C. Dubla tests were not acceptable due to laboratory QAIQC reporting errors. This lab is now out of the WET testing buisness, Oshkosh then sent samples to a different laboratory and C. Dubla passed. . �C'..�:/� tMkAir - ��Yc =�: �'�:a�:.�2 ..��i _4- �. ^A5. `� _ f_:'..�� 3.... s:.E ._tee- . f�. �S''�a��--- .u3��s•���.�.:�ti.ax. �_�..:Z�'s� -,-.f Page 5 of 33 Page 5 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Effluent Quality and Plant Performance (Total Suspended Solids) and points for TSS: Outfall No.001 Monthly 90% of Effluent Months of Permit Limit 90% Permit Average Permit Limit Monthly Discharge Exceedance Limit Average - Vz 6y j 4 c© O 30 `� 4 X27 4 • „. 6y =Qq.O.. , ti . -Y z {2y'7j /p] 3a S �z }r Ual$:llmlt lllmtJSC, -.�'�` 12 �� MortZhs Qf�lischagelyr = zz Paart exceedance 2-" discharge perc with o z f t) NOTE: For systems that discharge intermittently to waters of the state, the points per monthly exceedance for this section shall be based upon a multiplication factor of 12 months divided by the number of months of discharge. Example: For a wastewater facility discharging only 6 months of the year, the multiplication factor is 12/6 W 2.0 [if any violations occurred, what action was taken to regain compliance? 1 Page 6 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Effluent Quality and Plant Performance (Ammonia = NH3) Page 7 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Effluent Qualify and Plant Performance (Ammonia = NH3) (Continued) ran tions occurred, what action was taken to regain compliance? Page 8 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT !Affluent Quality and Plant Performance (Phosphorus) Page 9 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Blosolids Quality and Management Questions Points 1,� Biosolids Use /Disposal: 1.1 How did you use or dispose of your biosolids ?(Check all that apply) ® Land Applied Under Your Permit ❑ Publicly Distributed Exceptional Quality Biosolids ❑ Hauled to Another Permitted Facility ❑ Landlilled ❑ incinerated ❑ Other NOTE:lf you do not remove biosolids from your system annually, please describe your system type such as lagoons, reed beds, recirculating sand filters, etc, and if biosolids were land applied last year, please also check top box above. 1.1.1 If you checked Other, Please describe: 2 < Land Application Site: 2,2 if you did not have enough acres for your land application needs, what action was taken? We are currently approved for 975 acres for land application, not the 1025 listed This was done in error and Mark Stanek was notified. 2.3 Did you overapply nitrogen on any of your approved land application sites you used Iasi 0 year? Yes(30 points) 0 No 2,4 Have all the sites you used last year for land application been soil tested in the previous 0 4 years? Yes O No (10 points) O N/A Biosollds Metals Number of blosolids outfalls in your WPDES permit = 1 3,1 For each outfall tested, verify the biosollds metal quality values for your facility during the last calendar year BIOSOLID§ T §�iARACTERISTICs Last Year's Approved and Active Land Application Sites 2.1.1 How many acres did you have? 2.1.2 How many acres did you use? 1025 acres 535 acres 2,2 if you did not have enough acres for your land application needs, what action was taken? We are currently approved for 975 acres for land application, not the 1025 listed This was done in error and Mark Stanek was notified. 2.3 Did you overapply nitrogen on any of your approved land application sites you used Iasi 0 year? Yes(30 points) 0 No 2,4 Have all the sites you used last year for land application been soil tested in the previous 0 4 years? Yes O No (10 points) O N/A Biosollds Metals Number of blosolids outfalls in your WPDES permit = 1 3,1 For each outfall tested, verify the biosollds metal quality values for your facility during the last calendar year BIOSOLID§ T §�iARACTERISTICs COMPLIANCE MAINTENANCE ANNUALREPORT Biosolids Quality and Management (Continued) 0 No (0 points) 3.1,5 If any metal limit (high quality or ceiling ) was exceeded at any time, what action was taken? Page 11 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Biosolids Quality and Management (Continued) Has the source of the metals been identified? 0 Outfiall Number: 002 ffi&% Outfall Number: 002 1 er outfal B Bacteria Type and Limit Sample Dates: 01/0112011 12:00:00 AM - 0212812011 12:00:00 AM Density: Sample Concentratinor Amount: Process: ANAER Process Description: HYDRAULIC DETENTION TIME GREATER THAN 15 DAYS AT 35 DEGREES CENTIGRADE, Outfall Number: 002 Biosolids Class: B Bacteria Type and Limit Sample Dates: 03/01/2011 12:00:00 AM - 04/30/2011 12:00 :00 AM Density: Sample Concentratinor Amount: Process: ANAER Process Description: HYDRAULIC DETENTION TIME GREATER THAN 15 DAYS AT 35 DEGREES CENTIGRADE. Page 12 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Biosolids Quality and Management (Continued) Oulfall Number: Biosolids Class: Bacteria Type and Limit Sample Dates: f B 05/01/201112:00:00 AM - 06/30/2011 12:00:00 AM Density: Sample Concentratinor Amount: Process: ANAER Process Description: HYDRAULIC DETENTION TIME GREATER THAN 15 DAYS AT 35 DEGREES CENTIGRADE. Outfall Number: 002 Biosolids Class: B Bacteria Type and Limit Sample Dates: 07/0112011 12:00:00 AM - 08/3112011 12 :00 :00 AM Density: Sample Concentratinor Amount: Process: ANAER Process Description: HYDRAULIC DETENTION TIME GREATER THAN 15 DAYS AT 35 DEGREES CENTIGRADE. Outfall Number: 002 Biosolids Class: B Bacteria Type and Limit Sample Dates: 09/0112011 12 :00:00 AM - 10/3112011 12:00:00 AM Density: Sample Concentratinor Amount: Process: ANAER Process Description: HYDRAULIC DETENTION TIME GREATER THAN 15 DAYS AT 35 DEGREES CENTIGRADE Page 13 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT B9osolids Quality and Management (Continued) Page 14 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Biosolids Quality and Management (Continued) Option Used To Satisfy Requirement: VSR Limit (if applicable): 38 Results (if applicable): 66.60 Outfall Number: 002 Method Date: 04/06/2011 12:00:00 AM Option Used To Satisfy Requirement: VSR Limit (if applicable); 138 38 148.90 Results (if applicable): 56.60 Outfall Number: 002 Method Date: 06/0812019 12:00:00 AM Option Used To Satisfy Requirement: VSR Outfall !Number: 002 Method Date: 08/0312011 12:00;00 AM Option Used To Satisfy Requirement: VSR Limit (if applicable): 38 148.90 Results (if applicable); 48.90 Outfall Number: 002 Method Date: 08/03/2011 12:00 :00 AM Option Used To Satisfy Requirement: VSR Limit (if applicable): 38 Results (if applicable): 48.90 Outfall Number: 002 Page 15 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Blosolids Quality and Management (Continued) Outfall number: Method Date: 10/0512011 12:00 :00 AM 10105/2011 12:00:00 AM Option Used To Satisfy Requirement: VSR Limit (if applicable): 38 Results (if applicable): 147.70 47.70 Outfall number: 002 Method Date: 10105/2011 12:00:00 AM Option Used To Satisfy Requirement: VSR Limit (if applicable): 38 Results (if applicable): 47.70 Outfall Number: 002 Method Date: 12/07/2011 12:00 :00 AM Option Used To Satisfy Requirement: VSR Limit (If applicable): 38 Results (if applicable): 161.70 Outfall Number: 002 Method Date: 12/071201112:00'.00 AM Option Used To Satisfy Requirement: VSR Limit (if applicable): 38 Results (if applicable): 161.70 Page 16 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Page 17 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Blosolfds Quality and Management (Continued) 2-121-RE Em 110i,511 Em issues: 2-121-RE Em 110i,511 Em Page 18 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Staffing and Preventative Maintenance (All Treatment Plants) Questions Points Was your wastewater treatment plant adequately staffed last year? Yes 0 No If No, please describe: Could use more help/staff for: F Did your wastewater staff have adequate time to properly operate and maintain the plant and fulfill all wastewater management tasks including recordkeeping? Yes 0 No. Explain F Did your plant have a documented AND implemented plan for preventative maintenance on major 0 equipment items? 0 Yes (Continue with questions below) 0 No (40 points and go to question 6) If No, explain: F A Did this preventative maintenance program depict frequency of intervals, types of lubrication, and 0 other tasks necessary for each piece of equipment? 0 Yes 0 No (10 points) Were these preventative maintenance tasks, as well as major equipment repairs, recorded and 0 filed so future maintenance problems can be assessed properly? Yes 0 (Paper file system) 0 (Computer program) • (Both Paper and Computer) 0 No (10 points) Did your plant have a detailed O&M Manual that was used as a reference when needed? • Yes 0 No 7.- -­ : � Rate the overall maintenance of your wastewater plant. i Excellent Page 19 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Staffing and Preventative Maintenance (All Treatment Plants) (Continued) O Very Good O Good O Fair O Poor Describe your rating: Facility staff are proactive with operations, maintenance, and equipment replacement. Page 20 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Operator Certification and Education Questions Points 11',':` Did you have a designated operator -in- charge during the report year? 0 • Yes (0 point) O No (20 points) Name: KEVIN R SORGE Certification No: P1081 2 ? In accordance with Chapter NR 114.08 and 114.09, Wisconsin Administrative Code, what grade and subclasses) were required for the operator -in- charge to operate the wastewater treatment t=> plant and what grade and subclass(es) were held by the operator -in- charge? Required: 4 - ACEFGIJ; A - PRIMARY SETTLING; C - ACTIVATED SLUDGE, E - DISINFECTION; F - ANAEROBIC DIGESTION; G - MECHANICAL SLUDGE; I - PHOSPHORUS REMOVAL; J - LABORATORY Held: 4 - ACEFGIJ; 4 - A= PRIMARY SETTLING GRADE 4; C= ACTIVATED SLUDGE GRADE 4; E= DISINFECTION GRADE 4; F= ANAEROBIC DIGESTION GRADE 4; G =MECHANICAL SLUDGE GRADE 4; I= PHOSPHORUS REMOVAL GRADE 4; J =LABORATORY GRADE 4 3 Was the operator -in- charge certified at the appropriate level to operate this plant? 0 • Yes (0 point) O No (20 points) In the event of the loss of your designated operator -in- charge, did you have a contingency plan to 0 ensure the continued proper operation & maintenance of the plant that includes one or more of the following options (check all that apply): 4.1 ® one or more additional certified operators on staff 4.2 ❑ an arrangement with another certified operator 4.3 ❑ an arrangement with another community with a certified operator 4.4 ❑ an operator on staff who has an operator -In- training certificate for your plant and is expected be certified within one year 4.5 ❑ a consultant to serve as your certified operator 4.6 ❑ None of the above (20 points) Explain: The Public Work Utility Bureau Manager, Wastewater Treatment Plant Supervisor, and one Wastewater Treatment liquids operator hold all of the necessary certifications. Page 21 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Operator Certification and Education (Continued) _ = if you had a designated operator -in- charge, was the operator -in- charge earning continuing education credits at the following rates? Grades T, 1, and 2: • Averaging 6 or more CEUs per year O Averaging less than 6 CEUs per year Grades 3 and 4: • Averaging 8 or more CEUs per year O Averaging less than 8 CEUs per year Not applicable: O See Question 1. }�' cw b J.�yy1 i� �.' J f l �-� y� �yy((��¢Ya���` ('� y -Ffi+�" .� ?'• � � � �". iZn -F �.�- . Page 22 of 33 Page 22 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Financial Management Questions Points Person Providing This Financial Information Name: Jeremy Maurer Telephone: (920) 232 -5321 E -Mail Address(optional): 2 _ Are User Charge or other Revenues sufficient to cover O &M Expenses for your wastewater 0 -y = =_ treatment plant AND /OR collection system ? • Yes (0 points) O No (40 points) If No, please explain: When was the User Charge System or other revenue source(s) last reviewed and/or revised? 0 = = Year: 2012 • 0 -2 years ago (0 points) O 3 or more years ago (20 points) O Not Applicable (Private Facility) Did you have a special account (e.g., CWFP required segregated Replacement Fund, etc,) or 0 - financial resources available for repairing or replacing equipment for your wastewater treatment plant and /or collection system? • Yes O No (40 points) REPLACEMENT FUNDS(PUBLIC MUNICIPAL FACILITIES SHALL COMPLETE QUESTION 5) 5` r Equipment Replacement Funds 5.1 When was the Equipment Replacement Fund last reviewed and /or revised? 0 Year: 2012 • 1 -2 years ago (0 points) O 3 or more years ago (20 points) O Not Applicable Explain: F_ 5.2 What amount is in your Replacement Fund? Equipment Replacement Fund Activity 5.21 Ending Balance Reported on Last Year's CMAR: $1,874,557.56 5.2.2 Adjustments + $0.00 if necessary (e.g., earned Interest, audit correction, withdrawal of excess funds, increase making up previous shortfall, etc.) 5.2.3 Adjusted January 1st Beginning Balance $1,874,557.56 Page 23 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Financial Management (Continued) 5.2.4 Additions to Fund (e.g., portion of User Fee, earned interest, etc.) + $10,494.44 5.2.5 Subtractions from Fund (e.g., equipment replacement, major repairs - $204,150.60 - use description box 5.2.5.1 below`.) 5.2.6 Ending Balance as of December 31st for CMAR Reporting Year $1,680,901.40 (All Sources: This ending balance should include all Equipment Replacement Funds whether held in a bank account(s), certificate(s) of deposit, etc.) "5.2.5.1. Indicate adjustments, equipment purchases and/or major repairs from 5,2.5 above Scada Telemetry system. $204,150.60 5.3 What amount should be in your replacement fund? $1,813,967.51 (If you had a CWFP loan, this amount was originally based on the Financial Assistance Agreemen (FAA) and should be regularly updated as needed. Further calculation Instructions and an example can be found by clicking the HELP option button.) 5.3.1 Is the Dec. 31 Ending Balance in your Replacement Fund above ( #5.2.6) equal to or greater than the amount that should be in it( #5.3)? O Yes 0 No Explain: Transferred $133,066.11 in March 2012 to bring account up to required amount. 6. I Future Planning 6.1 During the next ten years, will you be involved In formal planning for upgrading, rehabilitating or new construction of your treatment facility or collection system? Yes (If yes, please provide major project information, it not already fisted below) • W Project Description Estimated Cost Approximate Construction Year Additional Aeration Basin $2,700,000.00 2017 2 Final Clarifiers $2,600,000.00 2017 Digester draft tube mixers $2,500,000.00 2016 Sanitary Sewer Improvements CIP $4,682,700.00 2012 Inflow and Infiltration study continuation and implementation of $1,000,000.00 2012 improvements from previous years study CIP Sanitary Sewer Improvements CIP $3,918,800.00 2013 Inflow and Infiltration Study continuation and implementation of $1,000,000.00 2013 improvements from previous years study CIF' Sanitary Sewer Improvements CIP $4,500,000.00 2014 Inflow and Infiltration study continuation and Implementation of $1,000,000.00 2014 improvements from previous years study Page 24 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Financial Management (Continued) 7- 5�� j� .{ ' Centrifuge backdrive upgrade $600,000.00 2012 `iii s-5�- �°��''�.�a5- S°�'^F��:� �'�S.::Y�hF' "t }ri2^--cx-�i.+'�;�X ^" ;P'c's ���-. 5�� ���2z r'�'��3 -1 1�'✓`i�g���q�'� = _ +�` ���as Zy�.'�✓ 'T{ �. 43 ��� �* '�� �^ �i�y��''���{{ � 3 �p1i � '�� R3, >�?'�Y� � �f;'6 �4F y ' `i� LTyf �A� _, �f�.c{�`i�v..a %` ^.�'nY+�..2..: Y: �� :���'c.`'3ii54"�<- `����� FS- �- x�x�+�.4���� � ''�T� a{� ?di- �Z��.fa.:+�,4T.' -• Concrete repairs, add control gates, rebuild Grit Chamber gates $420,000.00 2012 Treatment Plant Automation $6,000,000.00 2013 Rebuild two primary clarifiers $320,000.00 2012 Anaerobic digester maintenance and painting $300,000.00 2013 WWTP rooftop exhaust fan replacement engineering $120,000.00 2012 WWTP roof top exhaust fan replacement - construction $900,000.00 2013 New jetter truck and new N camera and truck $490,000.00 2013 New jetter truck $200,000.00 2012 Fountain Ave. lift station replacement $500,000.00 2014 Inflow and Infiltration Study continuation and implementation of improvements from previous years CIP. $1,000,000.00 2015 Isanitary Sewer Improvements $5,061,000.00 2015 74: Financial Management General Comments: 7- 5�� j� .{ ' v,- �9,'skxi �i� �:SCti'_":.� t`� a �. L ,s� 2- ?a��:..�+.7n • �� .ebe,.ti _� �� � t ��St?.s^,..2.S s- .:- '- 'a�'�_. #_ � �k _ , aM�v`� =£ `iii s-5�- �°��''�.�a5- S°�'^F��:� �'�S.::Y�hF' "t }ri2^--cx-�i.+'�;�X ^" ;P'c's ���-. 5�� ���2z r'�'��3 -1 1�'✓`i�g���q�'� = _ +�` ���as Zy�.'�✓ 'T{ �. 43 ��� �* '�� �^ �i�y��''���{{ � 3 �p1i � '�� R3, >�?'�Y� � �f;'6 �4F y ' `i� LTyf �A� _, �f�.c{�`i�v..a %` ^.�'nY+�..2..: Y: �� :���'c.`'3ii54"�<- `����� FS- �- x�x�+�.4���� � ''�T� a{� ?di- �Z��.fa.:+�,4T.' -• 1 Page 25 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Sanitary Sewer Collection Systems Do you have a Capacity, Management, Operation & Maintenance(CMOM) requirement in your WPDES permit? O Yes 0 No Did you have a documented (written records /files, computer files, video tapes, etc.) sanitary sewer I0 collection system operation & maintenance or CMOM program last calendar year? • Yes (go to question 3) O No (30 points) (ao to question 4 3 Check the elements listed below that are included in your Operation and Maintenance (O &M) or CMOM program.: u t� Al Q 151 Goals: Describe the specific goals you have for your collection system: Implement improvements identified in 2011. Continue study of system in 2012 including flow monitoring, implement study recommendations, develop new study area based on data from previous study. 2012 includes additional CMOM program development and SECAP study for entire collection system. Organization: Do you have the following written organizational elements (check only those that you have): ® Ownership and governing body description ® Organizational chart ® Personnel and position descriptions ® Internal communication procedures ❑ Public information and education program Legal Authority: Do you have the legal authority for the following (check only those ti apply): ® Sewer use ordinance Last Revised MM /DD/YYYY 05-22 -2012 ® Pretreatment/industrial control Programs ® Fat, Oil and Grease control ® Illicit discharges (commercial, industrial) ® Private property clear water (sump pumps, roof or foundation drains, etc) ® Private lateral inspections /repairs ® Service and management agreements Maintenance Activities: details in Question 4 Design and Performance Provisions: How do you ensure that your sewer system is designed and constructed properly? ® State plumbing code ® DNR NR 110 standards ® Local municipal code requirements ® Construction, inspection and testing ❑ Others: Page 26 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Sanitary Sewer Collection Systems (Continued) Page 27 of 33 Overflow Emergency Response Plan, Does your emergency response capability Include (check only those that you have): ® Alarm system and routine testing ® Emergency equipment ® Emergency procedures ® Communications/Notifications (DNR, Internal, Public, Media etc) ® Capacity Assurance: How well do you know your sewer system? Do you have the following? ® Current and up -to -date sewer map ® Sewer system plans and specifications ® Manhole location map ® Lift station pump and wet well capacity information ® Lift station O &M manuals Within your sewer system have you identified the following? ® Areas with flat sewers ® Areas with surcharging j Areas with bottlenecks or constrictions ® Areas with chronic basement backups or SSO's ® Areas with excess debris, solids or grease accumulation Areas with heavy root growth ® Areas with excessive infiltrationlinflow (1 /1) ® Sewers with severe defects that affect flow capacity ® Adequacy of capacity for new connections ® Lift station capacity and /or pumping problems ❑ Annual Self- Auditing of your O &M /CMOM Program to ensure above components are being implemented, evaluated, and re- prioritized as needed. ® Special Studies Last Year(check only if applicable): ® Infiltration /inflow (1 /1) Analysis ❑ Sewer System Evaluation Survey (SSES) ❑ Sewer Evaluation and Capacity Managment Plan (SECAP) ❑ Lift Station Evaluation Report ® Others: Developed CMOM and SECAP templates for Implementation in 2012. Did your sanitary sewer collection system maintenance program include the following ._ maintenance activities? Complete all that apply and indicate the amount maintained: Cleaning 32 /o of system /year Root Removal 1.8 /o of system/year Flow Monitoring =/o of systemlyear Smoke Testing �d /o of systemlyear i Page 27 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Sanitary Sewer Collection Systems (Continued) Page 28 of 33 Sewer Line Televising 7.2 /o of system/year Manhole Inspections 52 /o of systemiyear Lift Station O &M 1Q4 per L.S/year Manhole Rehabilitation II /o of manholes rehabed Mainline Rehabilitation of sewer lines rehabed Private Sewer Inspections 0.3 /o of system /year Private Sewer 1/1 Removal 1.5 /o of private services Please include additional comments about your sanitary sewer collection system below: 5: Provide the following collection system and flow information for the past year: 35.14 Total Actual Amount of Precipitation last Year 31.67 Annual Average Precipitation (for your location) 269.71 Miles of Sanitary Sewer 17 Number of lift Stations Number of Lift Station Failure 13 Number of Sewer Pipe Failures 16 1 Number of Basement Backup Occurrences 89 Number of Complaints 13.017 Average Daily Flow in MGD Page 28 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Sanitary Sewer Collection Systems (Continued) Page 29 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Sanitary Sewer Collection Systems (Continued) NUMBER OF SANITARY SEWER OVERFLOWS (SSO) REPORTED (10 POINTS PER OCCURRENCE) 0 bate Location Cause Estimated Volume (MG) NONE REPORTED Were there SSOs that occurred last year that are not listed above? O Yes No If Yes, list the SSOs that occurred: PERFORMANCE INDICATORS 0.00 Lift Station Failures(failures /ps/year) 0.05 Sewer Pipe Fallures(pipe failures /sewer mile /yr) 0.00 Sanitary Sewer Overflows (number /sewer mile /yr) 0.02 Basement Backups(numberlsewer mile) 0.33 Complaints (number /sewer mile) 1.9 Peaking Factor Ratio (Peak Monthly:Annual Daily Average) 0.0 Peaking Factor Ratio(Peak Hourly:Annual daily Average) 6. Was infiltration /inflow(Ul) significant in your community last year? O Yes No If Yes, please describe: 7. Has infiltration /inflow and resultant high flows affected performance or created problems in your collection system, lift stations, or treatment plant at any time in the past year? O Yes ® No If Yes, please describe: 8. 1 Explain any infiltration /inflow(1 /1) changes this year from previous years? Page 30 of 33 COMPLIANCE MAINTENANCE ANNUAL REPORT Sanitary Sewer Collection Systems (Continued) Page 31 of 33 Less i & I flow due to lack of extreme rain events. 9: 5 ,` What is being done to address infiltration /inflow in your collection system? The City Is aggressively replacing sewers in areas identified by flow monitoring, dye testing, and sewer televising. We are developing MOM and SECAP for implementation in 2092. Page 31 of 33 Facility Name: Oshkosh Wastewater Treatment Plant Last Updated: Reporting Year: 2011 GRADING SUMMARY SECTION LETTER GRADE WEIGHTING SECTION GRADE _ POINTS FACTORS POINTS �rtlTuen��El�j'Fi6 ■�i�l �a axr� � . rt � � ® r �EfiuentQ l�ty Arnr�i�n � � �`_� I 1 �i tu�attrtt�e Saf#ing�� 1 P ' 1 ..'z^ 4 ��ryry��j��pp yi p j� F COMPLIANCE MAINTENANCE ANNUAL REPORT Facility Name: Oshkosh Wastewater Treatment Plant Last Updated: Reporting Year: 2014 Resolution or Owner's Statement NAME OF GOVERNING BODY OR OWNER DATE OF RESOLUTION OR ACTION TAKEN RESOLUTION NUMBER ACTIONS SET FORTH BY THE GOVERNING BODY. OR OWNER RELATING TO SPECIFIC CMAR SECTIONS (Optional for grade A or B, required far grade C, I], or F): Influent Flow and Loadings: Grade.. A Effluent -Quality .BOD: Grade A Effluent Quality: TSS: Grade =A Effluent Quality: Ammonia: Grads =A Effluent Quality: Phosphorus: Grade =A B.iosolids Quality and Management: Grade =A Staffing: Grade =A Operator Certification: Grade =A Financial Management: Grade =A Collection Systems: Grade--"A ACTIONS SET FORTH. BY THE GOVERNING BODY OR -OWNER RELATING TO THE OVERALL GRADE POINT AVERAGE AND ANY GENERAL COMMENTS (Optional for G P.A. :greater than.or equal, to 3.0.07, required for G.P.A. less than 3.00) G.P;A. = 4.00