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HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES May 15, 2012 PRESENT: David Sparr, Megan Lang, Jeff Jahnke, Sandy Prunty, Michael Russell, David Hetzel, Todd Cummings, Melody Wollangk, Jim Stapel, Kris Larson, Joshua Marquardt EXCUSED: Kurt Koeppler STAFF: Cassie Cook - BID Manager, Jeffrey Nau – Associate Planner OTHERS: David Buck – Principal Planner, Steve Cummings – Oshkosh Common Council/Landmarks Commission, Scott Dercks – BID Marketing Consortium Chair I - CALL TO ORDER Chairperson Sparr called the meeting to order at 8:00 am and a quorum was declared present. II – APPROVE MINUTES OF APRIL 17, 2012 MEETING There was no discussion on this item. Megan Lang moved to approve the minutes of April 17, 2012 as presented. Michael Russell seconded the motion which passed unanimously. III – POLICING/TRAFFIC/PARKING ISSUES No representative from the Oshkosh Police Department was present. There was no discussion on this item. IV - MONTHLY FINANCIAL REPORT BID Manager Cook mentioned that the expenditure for $382.80 was inadvertently placed under Marketing Consortium for Heart of Winter supplies where it was supposed to be placed under Beautification – Holiday for the purchase of Christmas tree lights. Mr. Nau said he was aware of the error and it would be corrected for next month’s report. Michael Russell motioned for approval of the monthly financial report as presented. Jim Stapel seconded the motion which passed unanimously. V – TRANSFER OF FUNDS A - $2,000.00 FROM FUTURE RESERVES TO BRANDING BID Manager Cook informed the Board that the money was needed to purchase multi-page downtown directories and other stationary incorporating the new downtown logo. Mike Russell asked if this was for design of the products. Ms. Cook responded this is for the actual printing of the supplies and directories as the design has been completed. Discussion followed if there was a more cost effective way to produce these supplies. Ms. Cook responded that Blue Door sent out quotes to 11 printers and she selected the least expensive vendors. She added that other than the directories, the other stationary items will last her a long time. Michael Russell motioned for the transfer of $2,000.00 from Future Reserves to Branding. Sandy Prunty seconded the motion which passed unanimously. B – FUNDS TO PLANTER MAINTENANCE FOR WATER TRUCK EQUIPMENT Ms. Cook informed the Board that to save money from the underfunded Planter Maintenance budget, she has been working with the Senior Center to have volunteers potentially plant and maintain the flower pots in the 1 DOWNTOWN OSHKOSH BID BOARD MINUTES May 15, 2012 downtown. The Parks Department has transferred a truck over to the Senior Center which is currently being outfitted with a tank and equipment for use by the volunteers to water the planters throughout the summer season. She added that the transfer request is to pay for outfitting the truck and anticipated water and fuel costs totaling $1,750.00. Planting is anticipated to begin on May 21. Chad Dallman from the Parks Department has st been coordinating the outfitting of the truck and should be ready by the 21. Ms. Cook added this will hopefully be a long-term solution for flower pot maintenance and this is a one-time expenditure to buy the equipment. Megan Lang inquired if this does not work out with the Senior Center, would the BID still own the equipment? Ms. Cook responded that the BID would still own the equipment and at that time the Beautification Committee would have to explore other options. Jim Stapel said this seems to be a good solution and moved for approval for the transfer of $1,750.00 from Future Reserves to Planter Maintenance. Jeff Jahnke seconded the motion which passed unanimously. VI – BID MANAGER AND SUBCOMMITTEE REPORTS Cassie Cook presented a summary of her activities over the past month as outlined in her report included in the packet. Projects she is currently working on include the Downtown Oshkosh website, Destination Downtown, additional bike racks and trash receptacles for the downtown and wayfinding sign design and locations. Ms. Cook added that there is a Recruitment Grant Fund meeting set up for a potential business move into the 100 block building. She added that she recently appeared on Oshkosh Today with Ms. Prunty and work continues with setting up the gift card program. There was no further discussion on her report. VII – STREAMING LIVE AT THE LEACH UPDATE Ms. Lang inquired if additional sponsors have come forward. Mr. Marquardt responded that there has not and stated his disappointment with the origination of the event. There was no further discussion on this item. VIII – RESERVES DISCUSSION Ms. Prunty expressed concern and inquired if a budgeted Marketing Consortium event made net proceeds, would that event have access to the profit in addition to the original budgeted funding the following year? Ms. Lang responded that should be discussed at budget time and it would be taken into consideration to give more funding to profitable events to make them grow. IX – BRANDING UPDATE The branding update was discussed under the Manager’s Report. Ms. Cook added that the new Downtown website should be online in June. There was no further discussion on this item. X – NORTH MAIN STREET HISTORIC WALKING TOUR BROCHURE Principal Planner David Buck gave a brief overview of the update to the North Main Street Historic Walking Tour brochure. Mr. Buck continued that the new brochure was reviewed by the Landmarks Commission which was not satisfied with the design but understood the need to get it out in time for the Farmers Market. The Landmarks Commission would like to see the brochure entirely redesigned for redistribution next year. Mr. Buck added that the Landmarks Commission directed him to come back before the BID to seek funding sources for the printing of the brochures. 2 DOWNTOWN OSHKOSH BID BOARD MINUTES May 15, 2012 Council Member Steve Cummings added that it is the Landmark Commission’s goal to incorporate the interior architecture of the downtown in the brochure as well as exterior of as many buildings that still retain interior architectural significance. Mr. Cummings added that this would be based on city staff availability. If city staff is not available to design the new brochure in a timely manner, it would have to be professionally designed which adds to the cost. Jim Stapel stated he was all for this but suggested that to cut costs, and adding the fact these brochures are more or less disposable, black and white monochrome copies could be sufficient for this year which would allow more copies to be made. Mr. Russell stated that himself, Kris Larson and Joshua Marquardt have agreed to sponsor the printing and feels the brochure is fine as-is and to get them out as soon as possible. Ms. Wollangk questioned if it was responsible environmentally to even make brochures knowing that they will be thrown out and offered other suggestions such as plaques on the building which would be permanent. Mr. Cummings replied the Landmarks Commission is putting such a program in place for interested property owners. Mr. Staple added that the brochure may be a way to keep people downtown after events to appreciate what else the downtown has to offer. Mr. Larson and Mr. Marquardt stated they would coordinate with Mr. Buck to determine how many copies will be printed and how the city would be reimbursed. XI – GUNDERSON BUILDING UPDATE Mr. Nau had nothing to report to the status of the Gunderson Building. XII – IDENTIFICATION OF AGENDA ITEMS FOR JUNE 19, 2012 MEETING - Recruitment Fund Grant for Darabosh Accounting XIII – ADJOURNMENT With there being no further business, Todd Cummings moved for the meeting to be adjourned at 9:10 am. Jim Stapel seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner 3