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HomeMy WebLinkAboutMINUTES MINUTES OF THE MAY MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD (Minutes approved at the June 7, 2012 Museum Board meeting) The regular May meeting of the Oshkosh Public Museum Board was held on Thursday, May 3, 2012 in the Lecture Room of the Museum. Museum Board President Eugene Winkler called the meeting to order at 4:00 pm. The roll was taken: Present: Ms. Drew Absent: None Ms. Fenrich (came in at 4:05) Mr. Haffeman Ms. Kujawa Mr. Metz Mr. Moore Mr. Rego Mr. Winkler Also present: Museum Director Brad Larson, Asst. Director Michael Breza, Auxiliary President Barb Shirtz, Leadership Oshkosh representative Steven Klegon, Curator Sharon Clothier and Brenda Hauber recording the minutes. Mr. Winkler designated Ms. Drew to fill the vacancy of Ms. Fenrich. The minutes of the April 5, 2012 meeting were read. Ron Metz moved that the minutes be approved and Rick Rego seconded the motion. There being no discussion Mr. Winkler called for the roll call vote: In favor: Ms. Drew Against: None Mr. Haffeman Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion was passed. The minutes of the April 2012 meeting were approved. The May 2012 bill listing was then presented and Rick Rego moved that the bill listing be approved for approval. Ron Metz seconded. During the ensuing discussion Ms. Fenrich came into the meeting. At the conclusion of the discussion, Mr. Winkler called for the roll call vote: In favor: Ms. Fenrich Against: None Mr. Haffeman Ms. Kujawa Page 1 of 6 Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion was passed. The May 2012 bill listing was approved for payment. The next item on the agenda was the receipt and filing of the 1 quarter reports for the three st funds held by the Oshkosh Area Community Foundation. Carol Fenrich so moved and was seconded by Carol Kujawa. Mr. Winkler called for the roll call vote: In favor: Ms. Fenrich Against: None Mr. Haffeman Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion was carried. The receipt and filing of the 1 quarter reports from the Oshkosh Area Community Foundation was done. st The Board then agreed to a change in the agenda order. The next item would be the use of Durow Fund earnings for the rental of the exhibit In Company with Angels. Mr. Larson explained that because this would be a decorative arts exhibit, Curator of Decorative Arts Sharon Clothier was in attendance to present an overview of the exhibit, and the asked her to Ms. Clothier explained that the exhibit consisted of seven incredible Tiffany angel windows which had been removed from a church over 40 years ago, stored and forgotten until rediscovered a few years ago. She went on to note that the traveling exhibit would be a perfect use for the Durow Fund. The total cost for the exhibit is $19,500, of which $5,000 is due at the time of booking. The exhibit would be scheduled for 2014, so the balance would not be due until early in 2014. She handed out a catalog of the exhibit and other promotional materials. Both she and Mr. Breza felt that with the museum’s tie to Tiffany this exhibit would be an ideal subject for the Durow Fund. Mr. Winkler then asked if there was a motion for this. Ron Metz moved and Carol Fenrich seconded the motion to proceed with the rental of the traveling exhibit, In Company with Angels by using Durow Trust earnings. During the discussion Mr. Moore noted that the Green Bay Diocese had many church windows in storage. At the conclusion of the discussion, Mr. Winkler then called for the roll call vote: In favor: Ms. Fenrich Against: None Mr. Haffeman Ms. Kujawa Mr. Metz Ms. Moldenhauer Page 2 of 6 Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion to have the exhibit In Company with Angels at the Museum in 2014 by utilizing earnings from the Durow Trust was passed. Ms. Clothier then excused herself from the meeting. The next item on the agenda was the selection of the landscape design firm from the proposals received. Mr. Larson said that he, Gene Winkler and Mike Breza had read the proposals and the consensus was that the lower bid from Schaefer Land Design for $38,060 plus $2,500 for a site survey be accepted. The other proposal from Ken Saiki Design was in the amount of $45,000. Mr. Larson went on to explain that Schaefer has done similar work, their proposal was specific to the museum, their timeframe fit our needs and their services were well within our budget. For all these reasons, they recommend that the proposal from Schaefer Land Design. Janet Moldenhauer so moved and Carol Kujawa seconded the motion. There being no further discussion, Mr. Winkler called for the roll call vote: In favor: Ms. Fenrich Against: None Mr. Haffeman Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion was passed. The proposal from Schaefer Land Design was accepted. The next item on the agenda was the amendment to the Free Admission Policy. Mr. Larson asked that the board members read over the draft proposal and make any new suggestions. He reminded the board that this will be voted upon at the June meeting. The next item on the agenda was the use of Collection Fund earnings at the Oshkosh Area Community Foundation for the conservation treatment of Senator Sawyer’s Congressional chair. The proposal from the Midwest Art Conservation Center was $6,230. Mr. Larson explained that the chairs were designed and commissioned for the new congressional chamber in 1857. The chairs remained in use until 1873 when a new design was adopted, at which time the chairs were declared surplus and offered for sale. The painting of Senator Sawyer which hangs on the stairway includes a part of this chair. It is not just the monetary value of this chair which warrants its conservation, but the historical value and the connection to the Sawyer family. Mr. Larson proposed using the collection fund earnings from the museum’s collection fund at the Oshkosh Area Page 3 of 6 Community Foundation ($6,008) and the remaining costs would come from the city-held collection fund in an amount up to $7,000. The primary use for these extra funds would be the reupholstering of the chair, which would include red goat skin leather that matches the original covering. Carol Fenrich moved that funds from both collection funds in an amount not to exceed $7,000 be used for the conservation of Senator Philetus Sawyer’s congressional chair. Rick Rego seconded the motion. At the conclusion of a brief discussion, Mr. Winkler called for the roll call vote, which went as follows: In favor: Ms. Fenrich Against: None Mr. Haffeman Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler The roll call vote was unanimous in favor and the motion was passed. Funds up to $7,000 from both collection funds would be utilized for the conservation of the congressional chair of Senator Philetus Sawyer. Mr. Winkler then asked Mr. Larson to present his Director’s Report. Mr. Larson began with the plans for the 2013 CIP requests and will be an agenda item at the June board meeting. He began by delineating the possible projects that would be submitted to the City Manager. They include: implementation of the landscape design, Fire Barn, ADA standards for restrooms, improving site drainage, redesign and reconstruction of parking lots, and various system upgrades. Mr. Moore had brought up the idea of a phased expansion of the museum last fall. Mr. Larson said he followed up with Engberg-Anderson Design Partners (EADP) to get their thoughts on this idea. Shortly thereafter Mr. Moore was in Florida and Mr. Larson said he wanted to wait for his return before bringing the report to the board. EADP responded that until they looked into this concept fully they could not give a definitive opinion, but said that such a plan would definitely be more costly and would have operational impacts. The cost for doing the study would be $6,000. This winter Mr. Larson discussed the idea with City Manager Mark Rohloff, and he believed that it would be prudent at this to hold off on the EADP study. Mr. Larson suggested it would be sensible for the Board to schedule a workshop session with Mr. Rohloff to discuss how the museum’s proposed expansion might fit into the City’s overall CIP planning. Page 4 of 6 Mr. Larson then asked the board when it would be convenient for the board to tour the Carriage House with emphasis on the new storage system. August 2 was the preferred date at the beginning of the meeting. The preparations for the Toys exhibit are proceeding. The exhibit will open with a members’ opening on Friday, June 8 and the public opening on Saturday, June 9. Ms. Shirtz then presented the Auxiliary Report. They will be having their annual spring luncheon on Friday, May 11. They will be having two different entertainment features: madrigal singing group and a jazz group. She also noted that they will be having a bake sale with an international flair on Friday, May 18 (International Museum Day). The Auxiliary will also be participating in the opening for Toys. Mr. Winkler then noted that the board needed to elect new officers for 2012-2013. Mr. Winkler asked for nominations for Secretary. Janet Moldenhauer nominated Ron Metz. There being no other nominations Mr. Winkler closed nominations and instructed the Secretary to cast a unanimous vote in favor. Ron Metz is elected to the office of Secretary. Mr. Winkler then asked for nominations for Vice President. Ron Metz nominated Gary Haffeman. There being no other nominations Mr. Winkler closed nominations and instructed the Secretary to cast a unanimous vote in favor. Gary Haffeman is elected to the office of Vice President. Mr. Winkler then asked for nominations for President. Ron Metz nominated Eugene Winkler. There being no other nominations Mr. Winkler closed nominations and instructed the Secretary to cast a unanimous vote in favor. Eugene Winkler is elected to the office of President. Board President Gene Winkler then thanked Steven Klegon for his service during the last year. There being no further business before the board, Ron Metz moved that the meeting adjourn. Gary Haffeman seconded the motion. The voice vote was taken: In favor: Ms. Fenrich Against: None Mr. Haffeman Ms. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler Page 5 of 6 The vote was unanimous in favor and the motion was passed. The meeting adjourned at 5:07 pm. Page 6 of 6